SR_20_&_CR_83A_W_Intersection_Signalization_Improvements_–_Materials_Only.pdf

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Walton County

INVITATION TO BID

25-22

SR 20 & CR 83A W INTERSECTION SIGNALIZATION IMPROVEMENTS –

MATERIALS ONLY

RELEASE DATE: July 24, 2025

RESPONSE DEADLINE: August 19, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #25-22 Title: SR 20 & CR 83A W Intersection Signalization Improvements – Materials Only

Table of Contents

1. Invitation to Bid

2. Instruction to Bidders

3. Scope of Work

4. Bid Schedule

5. Vendor Submissions

6. Attachments

Attachments:

A - Materials ITB Component List-Illuminated Signs_ 07202025

1. Invitation to Bid

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

SR 20 & CR 83A W Intersection Signalization Improvements – Materials Only

25-22

Sealed bids for the SR 20 & CR 83A W Intersection Signalization Improvements – Materials Only Project will be received by the Walton County Board of County Commissioners, hereinafter referred to as "County" until 3:00 pm LOCAL TIME on Tuesday, August 19, 2025, for furnishing materials listed in the bid form prepared by

Walton County and delivering said materials to the location specified below. IMMEDIATELY FOLLOWING the scheduled closing time for the reception of bids, all bids which have been submitted in accordance with the conditions of the Bidding Documents issued in relation to this Project will be publicly opened and read aloud.

Bidder is responsible for the submission of its bid.

Bids received after the specified day and time will not be opened.

The proposed project, hereinafter referred to as the “Project,” consists of the procurement and delivery of mast arms, traffic signal poles, and associated signalization components for the SR 20 and CR 83A W (West Bay

Loop) Intersection Signalization Improvements Project. No construction or installation work is included in this solicitation.

Location: Delivery to Walton County Purchasing Warehouse at 176 Montgomery Circle, DeFuniak Springs, FL.

Final mast arm delivery location to be coordinated based on schedule.

Project Time:

This is a materials-only procurement. Along with all other items listed in this ITB's Section 5 - Vendor

Submissions, Bidders are required to submit a proposed delivery schedule for all materials, with final delivery to be completed within a timeframe mutually agreed upon with the County, commencing from the Purchase

Order issuance date. This agreement will be reached prior to Purchase Order issuance and will factor in identified long lead time items.

All deliveries must be completed as soon as possible in support of the construction phase and in compliance with Florida Defense Infrastructure Grant Agreement S0238.

Advertisement Date: July 24, 2025

Question Submission Deadline: August 11, 2025, 12:00pm

Bid Closing Deadline: August 19, 2025, 3:00pm

In-Person Bid Opening:

Office of Central Purchasing 176 Montgomery Circle DeFuniak Springs, Florida 32435

OR

Teleconference by calling 850.635.0655 EXT

261217

All responses must be submitted electronically via the County e-Procurement Portal:

https://procurement.opengov.com/portal/waltoncountyfl/projects/183224.

Through the e-Procurement Portal, responses will be securely locked and digitally encrypted until the submission deadline passes.

Should you encounter any technical difficulties or require assistance with the e-Procurement Portal, please reach out to our technical support team via the blue chat bubble on the bottom right or via email at procurement-support@opengov.com

All subcontractors and suppliers shall be declared on the prescribed Subcontractors and Suppliers Declaration form.

Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

All bid bonds, payment and performance bond(s), insurance contracts, and certificates of insurance shall be executed by a licensed agent of the surety or insurance company authorized to do business in the State of

Florida and meet the requirements set forth in the Bid Security section.

The bid may be withdrawn without penalty prior to the date and time of bid opening. Bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the

County at its sole discretion may release any bid and bid security. No Bidder may withdraw its bid for a period of thirty (30) calendar days after the date of bid opening.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

The County will award the bid to the lowest, most Responsible and Responsive Bidder that is most qualified to perform the job according to the specifications and qualifications listed in the Invitation to Bid. Bidders shall provide documentation that they can perform the required services and provide documentation of past and present projects of this same nature, along with references. Failure to provide said documentation will result in a bid being found non-responsive.

https://procurement.opengov.com/portal/waltoncountyfl/projects/183224 mailto:procurement-support@opengov.com

Before award of the Project contemplated herein, the County will conduct such investigations as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of project specified herein. The County reserves the right to reject bids from Bidders whose past work performance with the County and other governmental agencies, including timeliness of completion of projects and history of payment to subcontractors or materialmen are deemed by the County to be unsatisfactory. The

Bidder shall submit with its bid detailed written evidence of experience and current commitments necessary to allow the County to evaluate the bidder's qualifications. Failure to do so will result in bid being found non-responsive.

In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one Bidder to whom to award the

Project.

The County reserves the right to reject any or all bid(s), and may postpone the award of the Project for a period of time which shall not extend beyond thirty (30) calendar days from the bid opening date.

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Walton County, as a political subdivision of the State of Florida, shall comply with Executive Order Number 11-

02, dated January 4, 2011, and shall require that contractors utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the contract term by the contractor to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the contractor to perform work pursuant to the Contract with the County.

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a contractor's social, political, or ideological interests when determining if the contractor is a responsible contractor. Further, the County may not give preference to a contractor based on the vendor's social, political, or ideological interests.

2. Instruction to Bidders

For the purposes of this ITB, the term ‘Project’ refers strictly to the procurement and delivery of specified signalization components and does not include any construction or installation activities.

2.1 DEFINED TERMS

The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding

Documents and has the capability, in all respects, to perform fully the Project requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Project. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, and the Bid Form (including all addenda issued prior to receipt of bids). The term “Notice of Intent to Award” shall mean the form issued by the Purchasing Department awarding the purchase order to the Successful Bidder.

2.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

B. The County and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.

2.3 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience completing projects of the nature and scope similar to the project described in this

Invitation to Bid, documentation of current commitments, a copy of all applicable occupational and state contractor licenses, and such information as is required in the Vendor Submissions section. Each Bidder must also be prepared to submit within five (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments, and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida.

Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

2.4 EXAMINATION OF PROJECT DOCUMENTS

A. It is the responsibility of each Bidder before submitting a bid, to examine the Project Documents thoroughly. (b) The County does not assume responsibility for the accuracy or completeness of the https://procurement.opengov.com/portal/waltoncountyfl/projects/183224/document?section=1688702

Project Documents or for any additional reports, drawings, and specifications that may be made available for viewing by the County to any Bidder on request.

B. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Instructions to Bidders including; that without exception the bid is premised upon procurement and delivery of the materials required by the Bidding Documents and that the Bidding Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and completion of the Project.

2.5 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Bidding Documents are to be posted on the County's e-Procurement portal accessible via the following link; https://procurement.opengov.com/portal/waltoncountyfl.

B. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST

BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT

https://procurement.opengov.com/portal/waltoncountyfl

Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.6 BLACKOUT PERIOD

The period between the beginning of the advertisement for the Invitation to Bid, and award of the Project, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder (or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular project, other than

Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

Exceptions to the Blackout Period. The blackout period shall not apply to:

A. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

B. Communications during negotiations between designated County employees and the awardee.

https://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl https://procurement.opengov.com/portal/waltoncountyfl

C. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.

D. Communication following the filing of a protest between the protesting party and the Purchasing

Division, County Administrator’s Office, and the County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners

Purchasing Policy and Procedure Manual.

F. Communications with existing vendors in the performance of existing contracts.

2.7 BID SECURITY

A. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's base bid price made payable to Walton County Board of County Commissioners and in the form of a certified bank check or a bid bond on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. Further, the surety or insurance company shall have at least an “A-" policyholder’s rating and a financial rating of at least Class VII and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded, but physical checks must be delivered to the

Office of Central Purchasing prior to the bid opening. It is the Bidder’s responsibility to ensure that its bid bond check is delivered at the proper time and place.

B. The bid security of the Successful Bidder will be retained until TEN (10) business days after the Notice of Award, whereupon bid security furnished by such Bidders will be returned.

C. Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.

2.8 SUBSTITUTE OR "OR-EQUAL" ITEMS

The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

2.9 BID FORM

A. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared un-responsive. All blanks on the Bid Form must be completed in ink by hand or typewritten.

B. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested. The corporate address and state of incorporation must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

D. All bids shall be notarized and names must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via County’s e-Procurement Portal. The contact person's name, address and telephone number, for communications regarding the bid must be provided.

E. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

2.10 SUBMISSION OF BIDS

All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 3:00 pm on Tuesday, August 19, 2025.

Ensure that all required documents and information are complete and accurately provided before submission.

Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

Bids received after the specified deadline will not be considered.

Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

2.11 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-

Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.

B. Bids may not be withdrawn for a period of thirty (30) calendar days after the date of bid opening.

2.12 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

2.13 PROJECT AWARD

mailto:purchasing@co.walton.fl.us

A. The County reserves the right to reject any and all bids for any reason or for no reason as may be deemed necessary by the County to be in its best interest, including but not limited to bids from any contractor who has failed to successfully complete a previous project to the satisfaction of the County.

The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced, or conditional bids. PLEASE NOTE: ANY TERMS, CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID SHALL BE DISREGARDED AND HAVE NO

EFFECT UPON THE TERMS AND CONDITIONS AS STATED IN THE PURCHASE ORDER RESULTING FROM

THIS SOLICITATION. The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the Project to make an award to that Bidder, because the bid is not responsive or responsible, or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into negotiations with a Responsible and Responsive Bidder who submits the lowest bid. If the County and the low Bidder cannot negotiate mutually agreed upon terms the County may terminate such negotiations and begin negotiations with a Responsible and

Responsive Bidder who submits the next lowest bid. No Bidder shall have any rights against the County arising from such negotiations. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the

Arabic numeral presumed incorrect.

B. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the

County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one

Bidder to whom to award the Project.

C. The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the Bidders, whether or not the bids comply with the prescribed requirements, time of completion and other data, as may be requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and complete the Project to the County's satisfaction within the prescribed time. The County may consider the guarantees of major items of materials and equipment proposed for incorporation in the Project when such data is required to be submitted prior to Notice of Award.

If the project is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation by the County indicates to the County that the award will be in the best interest of the Project. The County will give the Successful Bidder a Notice of Award within thirty (30) days after the day of the bid opening.

2.14 BID PROTEST

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the

Project, may protest such decision. Written notice of intent to file a bid protest must be submitted with the

Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to Purchasing Director or Chief

Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check, or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

2.15 PUBLIC ENTITY CRIMES

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

3. Scope of Work

3.1 Summary of Materials to Be Procured

This ITB is for the furnishing and delivery of materials only. No installation or site work is included in this solicitation. The County will procure installation services under a separate ITB.

The awarded vendor shall supply and deliver the components listed below in accordance with the following requirements:

•The quoted price for materials shall include all associated components and hardware required for their complete installation, including but not limited to mounting brackets, anchor bolts, and any other fasteners or connecting elements. All such installation materials must meet or exceed the requirements of the applicable

FDOT Specifications.

• Bidders must include expected lead times for all components and provide a proposed delivery schedule with their bid.

• Delivery locations:

– Small components and accessories shall be delivered to:

Walton County Purchasing Department 176 Montgomery Circle, DeFuniak Springs, Florida

– Final delivery location for mast arms will be determined based on the construction timeline and coordinated with the County.

• All materials must be compatible with the project’s final signalization plans, which are available upon request for verification.

NOTE: For pricing purposes, bidders shall refer to the official Bid Schedule provided in section 2 of this solicitation on the OpenGov platform. Quantities and FDOT Item Numbers are listed there for reference and submission.

4. Bid Schedule

BIDS shall include sales tax and all other applicable taxes and fees.

This is a lump sum bid. IF DURING THE BID PROCESS, THE CONTRACTOR NOTICES A DISCREPANCY IN THIS BID

SCHEDULE HE MUST BRING IT TO THE PURCHASING DIRECTOR'S ATTENTION BEFORE THE BID CLOSING DATE.

NOTE: The unit prices listed below will be used as the basis for computing the value of any change orders either additive or deductive. THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

MATERIALS LIST

Line Item FDOT ITEM

NO.

Description Quantity Unit of

Measure Unit Cost Total

1 0649 21 14 STEEL MAST ARM

ASSEMBLY, FURNISH,

DOUBLE ARM 60'-50'

1 EA

2 0649 21 25 STEEL MAST ARM

ASSEMBLY, FURNISH

DOUBLE ARM 70'-50'

1 EA

TRAFFIC SIGNAL EQUIPMENT

3 0646 1 11 ALUMINUM SIGNALS

POLE, PEDESTAL

3 EA

4 0650 1 34 VEHICULAR TRAFFIC

SIGNAL, FURNISH

POLYCARBONATE, 3

SECTION, 1 WAY

5 AS

5 0649 21 25 VEHICULAR TRAFFIC

SIGNAL, FURNISH

POLYCARBONATE, 4

SECTION, 1 WAY

2 AS

6 0650 1 38 VEHICULAR TRAFFIC

SIGNAL, FURNISH

POLYCARBONATE, 5

SECTION STRAIGHT, 1

WAY

1 AS

7 0653 1 11 PEDESTRIAN SIGNAL,

FURNISH LED

COUNTDOWN, 1 WAY

2 AS

Line Item FDOT ITEM

NO.

Description Quantity Unit of

Measure Unit Cost Total

8 0653 1 12 PEDESTRIAN SIGNAL,

FURNISH

COUNTDOWN, 2

WAYS

1 AS

9 0660 1110 LOOP DETECTOR

INDUCTIVE, F&I, TYPE

4 EA

10 0665 1 11 PEDESTRIAN

DETECTOR, FURNISH

STANDARD

4 EA

11 0670 5111 TRAFFIC CONTROLLER

ASSEMBLY, F&I, NEMA,

1 PREEMPTION

1 AS

12 0682 1113 ITS CCTV CAMERA,

F&I, DOME PTZ

ENCLOSURE -

PRESSURIZED, IP, HIGH

DEFINITION

1 EA

13 0684 6 12 WIRELESS

COMMUNICATION

DEVICE, FURNISH

ETHERNET SUBSCRIBER

UNIT

1 EA

14 0685 1 11 UNINTERRUPTIBLE

POWER SUPPLY,

FURNISH LINE

INTERACTIVE

1 EA

15 0700 5 22 INTERNALLY

ILLUMINATED SIGN,

FURNISH OVERHEAD

MOUNT, 12-18 SF

4 EA

TOTAL

5. Vendor Submissions

All subsections in this section require a response.

Important: Bidders are responsible for reviewing all required forms and documentation listed in this solicitation. If any forms require notarization—such as the Public Entity Crimes Statement or the Unauthorized Alien Affidavit—they must be properly executed and uploaded with your submission. Failure to include completed and notarized documents, where applicable, may result in your bid being deemed non-responsive.

5.1 BIDDER'S DECLARATION AND UNDERSTANDING *

The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

The Bidder further declares that it has examined all the Bidding Documents and has satisfied itself as to the quantities of materials involved.

☐ Please confirm

*Response required

5.2 Performance and Payment Bonds*

Performance and Payment Bonds are not required for this solicitation, as it involves the furnishing and delivery of materials only. No Notice to Proceed will be issued.

☐ Please confirm

*Response required

5.3 SALES AND USE TAXES*

The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

☐ Please confirm

*Response required

5.4 BID SCHEDULE*

Please download the below documents, complete, and upload.

• Materials_ITB_Component_Lis...

*Response required

5.5 Acknowledgment of Bid Schedule*

https://government-project.s3.us-west-2.amazonaws.com/183224/27efae78-67d3-409c-8913-c2bd29808f95_Materials_ITB_Component_List-Illuminated_Signs.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPZ7GRN7%2F20250724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250724T201450Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAwaCXVzLXdlc3QtMiJGMEQCIBNPLAXMpK5xZWCOliNXLk%2FzREkHBw3pVaIdm065Y17SAiAYU4tL8y8HhOOOyUt3%2Fw8KMq3Sf1TItJfb9X%2Fg5Qsu8yqDBQg1EAIaDDg5MjM2NDY4NzY3MiIMgUpO3qeYkInDGoiRKuAEfRDuwngyFFBJ7cG9puDOkutDLzgFnkXF7NN6NHDTyaGXHCNyEAzbGvQa%2BNr%2FO8vGy2JWgf1Yof7C377dkUgw9RrbrWtsOgBCIg%2B02ghuPcwCMbX8J9uOUNp8u3XBgZd92OKuw7mMGG%2F7W6vAhhPMPGf9I%2F88PGto31Vc4P%2FTnq98Nr%2BU6pzFAzcYfJJbA0622Ve0Ke6uMhTowFLbyfw6%2B3L2nKno4p6sNRX0Rvj%2BdmrA2lF0vBkmNcWTgtA6t%2FV%2Bg8J8gBN0v95sGeMnhUJi7Z7mZE6PN2Rud7I9mmfSbwkdE986kmU%2BJVHTy1byl2QR%2Fi2vpH6%2BPt3HGeHfPI0JSCf%2FIXLMNbVP4FX8h486f%2FBVvDqjk5jEJg0%2B%2ByPksO9oAmq26Lb9pelO08n6iu3sDE71E3oiSoKtu2l6CpSUcGZi8UJigBq%2Begsc%2BVR%2B50QRnnZMM4KhI17V2sPEVM%2Fh3er7K6AbbcYQ%2FMDWOY9PBLr2sPJBvS%2B9LW194Otzt2ZB3%2FxajSK2CP8GU9sBDFLXAQeljY4HI0T3h0dWwLaOOIyHo44exuPiacllomrvZNLsbArLx0KsTDPFHrIf2g5w%2BPvW6nzv1eFEXOZxbUdOHsuzk%2BklvbUn%2FYEtn5BezKOX%2BMZI11Z0KjqtGzE7tQQet1KidDmEAvYNA3xojkKdQHYHQxZY4F2%2B2W9t8RuXFxFUUDxZK5E8gBUy2a7FGRiIAUBM%2FIKW%2FdE9kov85RZ%2FoUa%2BhKUhzUs22rpDJT5QenEvUmbkuOncY8s4x3Tup%2BqWprBJ5iLEEWLZg%2FOx7BT%2BuKkwyaSKxAY6nAEMpcbj%2Bf%2BaoPl8X6Es4us34G26WS4QJI1Pc96h9SO2%2B9dsNt8DC4cx3fxO2Fbm64sNGYGYSkMUkm24FOo4CDkB%2FidEnosunY%2Bs%2Bey7%2B3iOqmS%2B4g%2Fnbewb1ZBhAyIL7ne3wntw8JpYkJXl6e%2BpQj%2FpYadh9FwBnmTdI6Zou13%2BsWr9p5jREWt2GPXkBqeBfub3Y7zTRgGeVbzkf24%3D&X-Amz-Signature=a31a9839d6debdeb70a5c7aac137027952169ff8a9fbef7f05a7210ae7c44b5b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Materials_ITB_Component_List-Illuminated_Signs.xlsx%22&x-id=GetObject

By confirming, if awarded the Project, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid.

☐ Please confirm

*Response required

5.6 BID FORM*

Please download the below documents, complete, and upload.

• BID_FORM_(14).docx

*Response required

5.7 PUBLIC ENTITY CRIMES*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• PUBLIC_ENTITY_CRIMES_(13).pdf

*Response required

5.8 DRUG FREE WORK PLACE CERTIFICATION*

Identical tie bids: preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied

Consultants have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #A.

https://government-project.s3.us-west-2.amazonaws.com/88564/132b3318-2d92-4ca8-82dc-b8dcc3728e2a_BID_FORM_%2814%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPZ7GRN7%2F20250724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250724T201450Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAwaCXVzLXdlc3QtMiJGMEQCIBNPLAXMpK5xZWCOliNXLk%2FzREkHBw3pVaIdm065Y17SAiAYU4tL8y8HhOOOyUt3%2Fw8KMq3Sf1TItJfb9X%2Fg5Qsu8yqDBQg1EAIaDDg5MjM2NDY4NzY3MiIMgUpO3qeYkInDGoiRKuAEfRDuwngyFFBJ7cG9puDOkutDLzgFnkXF7NN6NHDTyaGXHCNyEAzbGvQa%2BNr%2FO8vGy2JWgf1Yof7C377dkUgw9RrbrWtsOgBCIg%2B02ghuPcwCMbX8J9uOUNp8u3XBgZd92OKuw7mMGG%2F7W6vAhhPMPGf9I%2F88PGto31Vc4P%2FTnq98Nr%2BU6pzFAzcYfJJbA0622Ve0Ke6uMhTowFLbyfw6%2B3L2nKno4p6sNRX0Rvj%2BdmrA2lF0vBkmNcWTgtA6t%2FV%2Bg8J8gBN0v95sGeMnhUJi7Z7mZE6PN2Rud7I9mmfSbwkdE986kmU%2BJVHTy1byl2QR%2Fi2vpH6%2BPt3HGeHfPI0JSCf%2FIXLMNbVP4FX8h486f%2FBVvDqjk5jEJg0%2B%2ByPksO9oAmq26Lb9pelO08n6iu3sDE71E3oiSoKtu2l6CpSUcGZi8UJigBq%2Begsc%2BVR%2B50QRnnZMM4KhI17V2sPEVM%2Fh3er7K6AbbcYQ%2FMDWOY9PBLr2sPJBvS%2B9LW194Otzt2ZB3%2FxajSK2CP8GU9sBDFLXAQeljY4HI0T3h0dWwLaOOIyHo44exuPiacllomrvZNLsbArLx0KsTDPFHrIf2g5w%2BPvW6nzv1eFEXOZxbUdOHsuzk%2BklvbUn%2FYEtn5BezKOX%2BMZI11Z0KjqtGzE7tQQet1KidDmEAvYNA3xojkKdQHYHQxZY4F2%2B2W9t8RuXFxFUUDxZK5E8gBUy2a7FGRiIAUBM%2FIKW%2FdE9kov85RZ%2FoUa%2BhKUhzUs22rpDJT5QenEvUmbkuOncY8s4x3Tup%2BqWprBJ5iLEEWLZg%2FOx7BT%2BuKkwyaSKxAY6nAEMpcbj%2Bf%2BaoPl8X6Es4us34G26WS4QJI1Pc96h9SO2%2B9dsNt8DC4cx3fxO2Fbm64sNGYGYSkMUkm24FOo4CDkB%2FidEnosunY%2Bs%2Bey7%2B3iOqmS%2B4g%2Fnbewb1ZBhAyIL7ne3wntw8JpYkJXl6e%2BpQj%2FpYadh9FwBnmTdI6Zou13%2BsWr9p5jREWt2GPXkBqeBfub3Y7zTRgGeVbzkf24%3D&X-Amz-Signature=474f25f66d68ad77645ac6831c9cb69001ad00c5bbedeb09e5ba0aad329f798e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BID_FORM_%2814%29.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/88564/f5000a98-81d1-4f8f-844b-86150d5d7d8d_PUBLIC_ENTITY_CRIMES_%2813%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPZ7GRN7%2F20250724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250724T201450Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAwaCXVzLXdlc3QtMiJGMEQCIBNPLAXMpK5xZWCOliNXLk%2FzREkHBw3pVaIdm065Y17SAiAYU4tL8y8HhOOOyUt3%2Fw8KMq3Sf1TItJfb9X%2Fg5Qsu8yqDBQg1EAIaDDg5MjM2NDY4NzY3MiIMgUpO3qeYkInDGoiRKuAEfRDuwngyFFBJ7cG9puDOkutDLzgFnkXF7NN6NHDTyaGXHCNyEAzbGvQa%2BNr%2FO8vGy2JWgf1Yof7C377dkUgw9RrbrWtsOgBCIg%2B02ghuPcwCMbX8J9uOUNp8u3XBgZd92OKuw7mMGG%2F7W6vAhhPMPGf9I%2F88PGto31Vc4P%2FTnq98Nr%2BU6pzFAzcYfJJbA0622Ve0Ke6uMhTowFLbyfw6%2B3L2nKno4p6sNRX0Rvj%2BdmrA2lF0vBkmNcWTgtA6t%2FV%2Bg8J8gBN0v95sGeMnhUJi7Z7mZE6PN2Rud7I9mmfSbwkdE986kmU%2BJVHTy1byl2QR%2Fi2vpH6%2BPt3HGeHfPI0JSCf%2FIXLMNbVP4FX8h486f%2FBVvDqjk5jEJg0%2B%2ByPksO9oAmq26Lb9pelO08n6iu3sDE71E3oiSoKtu2l6CpSUcGZi8UJigBq%2Begsc%2BVR%2B50QRnnZMM4KhI17V2sPEVM%2Fh3er7K6AbbcYQ%2FMDWOY9PBLr2sPJBvS%2B9LW194Otzt2ZB3%2FxajSK2CP8GU9sBDFLXAQeljY4HI0T3h0dWwLaOOIyHo44exuPiacllomrvZNLsbArLx0KsTDPFHrIf2g5w%2BPvW6nzv1eFEXOZxbUdOHsuzk%2BklvbUn%2FYEtn5BezKOX%2BMZI11Z0KjqtGzE7tQQet1KidDmEAvYNA3xojkKdQHYHQxZY4F2%2B2W9t8RuXFxFUUDxZK5E8gBUy2a7FGRiIAUBM%2FIKW%2FdE9kov85RZ%2FoUa%2BhKUhzUs22rpDJT5QenEvUmbkuOncY8s4x3Tup%2BqWprBJ5iLEEWLZg%2FOx7BT%2BuKkwyaSKxAY6nAEMpcbj%2Bf%2BaoPl8X6Es4us34G26WS4QJI1Pc96h9SO2%2B9dsNt8DC4cx3fxO2Fbm64sNGYGYSkMUkm24FOo4CDkB%2FidEnosunY%2Bs%2Bey7%2B3iOqmS%2B4g%2Fnbewb1ZBhAyIL7ne3wntw8JpYkJXl6e%2BpQj%2FpYadh9FwBnmTdI6Zou13%2BsWr9p5jREWt2GPXkBqeBfub3Y7zTRgGeVbzkf24%3D&X-Amz-Signature=cb8082f8cedf5e03113331ec27e615e53075ca1e49fcee03a131088f22150205&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PUBLIC_ENTITY_CRIMES_%2813%29.pdf%22&x-id=GetObject

D. In the statement specified in paragraph #A, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.

E. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.9 Federal Employer Identification Number (FEIN)*

Please enter your FEIN below.

*Response required

5.10 UNAUTHORIZED ALIENS*

Please download the below documents, complete, and upload.

• UNAUTHORIZED_ALIENS_(20).pdf

*Response required

5.11 Proof of Registration with State of Florida Division of Corporations*

Please upload proof of registration from Sunbiz.org.

*Response required

5.12 Conflict of Interest Disclosure

For purposes of determining any possible conflict of interest, all Bidders must disclose if any Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “YES” (a County employee, elected official, or agency is also associated with your business), or “NO”.*

☐ Yes https://government-project.s3.us-west-2.amazonaws.com/88564/79a8568a-4312-48b0-bada-b76eff8da550_UNAUTHORIZED_ALIENS_%2820%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPZ7GRN7%2F20250724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250724T201450Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAwaCXVzLXdlc3QtMiJGMEQCIBNPLAXMpK5xZWCOliNXLk%2FzREkHBw3pVaIdm065Y17SAiAYU4tL8y8HhOOOyUt3%2Fw8KMq3Sf1TItJfb9X%2Fg5Qsu8yqDBQg1EAIaDDg5MjM2NDY4NzY3MiIMgUpO3qeYkInDGoiRKuAEfRDuwngyFFBJ7cG9puDOkutDLzgFnkXF7NN6NHDTyaGXHCNyEAzbGvQa%2BNr%2FO8vGy2JWgf1Yof7C377dkUgw9RrbrWtsOgBCIg%2B02ghuPcwCMbX8J9uOUNp8u3XBgZd92OKuw7mMGG%2F7W6vAhhPMPGf9I%2F88PGto31Vc4P%2FTnq98Nr%2BU6pzFAzcYfJJbA0622Ve0Ke6uMhTowFLbyfw6%2B3L2nKno4p6sNRX0Rvj%2BdmrA2lF0vBkmNcWTgtA6t%2FV%2Bg8J8gBN0v95sGeMnhUJi7Z7mZE6PN2Rud7I9mmfSbwkdE986kmU%2BJVHTy1byl2QR%2Fi2vpH6%2BPt3HGeHfPI0JSCf%2FIXLMNbVP4FX8h486f%2FBVvDqjk5jEJg0%2B%2ByPksO9oAmq26Lb9pelO08n6iu3sDE71E3oiSoKtu2l6CpSUcGZi8UJigBq%2Begsc%2BVR%2B50QRnnZMM4KhI17V2sPEVM%2Fh3er7K6AbbcYQ%2FMDWOY9PBLr2sPJBvS%2B9LW194Otzt2ZB3%2FxajSK2CP8GU9sBDFLXAQeljY4HI0T3h0dWwLaOOIyHo44exuPiacllomrvZNLsbArLx0KsTDPFHrIf2g5w%2BPvW6nzv1eFEXOZxbUdOHsuzk%2BklvbUn%2FYEtn5BezKOX%2BMZI11Z0KjqtGzE7tQQet1KidDmEAvYNA3xojkKdQHYHQxZY4F2%2B2W9t8RuXFxFUUDxZK5E8gBUy2a7FGRiIAUBM%2FIKW%2FdE9kov85RZ%2FoUa%2BhKUhzUs22rpDJT5QenEvUmbkuOncY8s4x3Tup%2BqWprBJ5iLEEWLZg%2FOx7BT%2BuKkwyaSKxAY6nAEMpcbj%2Bf%2BaoPl8X6Es4us34G26WS4QJI1Pc96h9SO2%2B9dsNt8DC4cx3fxO2Fbm64sNGYGYSkMUkm24FOo4CDkB%2FidEnosunY%2Bs%2Bey7%2B3iOqmS%2B4g%2Fnbewb1ZBhAyIL7ne3wntw8JpYkJXl6e%2BpQj%2FpYadh9FwBnmTdI6Zou13%2BsWr9p5jREWt2GPXkBqeBfub3Y7zTRgGeVbzkf24%3D&X-Amz-Signature=0b950f5615612d9ca9685e033eb4cbb9e195700d2c04348226ad7877f9a47360&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22UNAUTHORIZED_ALIENS_%2820%29.pdf%22&x-id=GetObject

☐ No

*Response required

When equals "Yes"

Provide person(s) name(s) and position(s) with your business.*

*Response required

5.13 QUESTIONNAIRE

Has your organization filed any law suits or requested arbitration, mediation, or any kind dispute resolution or administrative proceeding, with regard to construction contracts within the last ten (10) years?*

☐ Yes

☐ No

*Response required

When equals "Yes"

If the answer is yes, identify the proceeding, the parties thereto, and a brief summary of the nature of the dispute and ultimate resolution thereof.*

*Response required

Has your organization been sued with regard to a construction contract within the last ten (10) years? *

☐ Yes

☐ No

*Response required

When equals "Yes"

If the answer is yes, identify the proceeding, the parties thereto, and a brief summary of the nature of the dispute and ultimate resolution thereof.*

*Response required

How many years has your organization been in business as a licensed Contractor under your present business name?*

*Response required

Has your organization ever failed to complete work awarded to it? *

☐ Yes

☐ No

When equals "Yes"

If so, where and why?*

*Response required

Has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete a construction project? *

☐ Yes

☐ No

*Response required

When equals "Yes"

If so, state name of individual, organization and reason therefore.*

*Response required

Does your organization now hold valid certificates of competency or licenses for which a specific license is required? *

☐ Yes

☐ No

*Response required

When equals "Yes"

If so, attach copies of all licenses covering the work together with the specific political jurisdiction issuing said licenses.*

*Response required

Identify the project superintendent you intend to use for this project.*

*Response required

Please provide an estimated number of calendar days required to complete delivery commencing upon receipt of Purchase Order:*

To support construction scheduling and grant timelines, the County requires all bidders to submit a delivery timeline indicating the anticipated order-to-delivery time for each major component. Lead times must reflect realistic logistics and manufacturing durations. Failure to provide this information may result in a bid being deemed non-responsive.

Maximum response length: 250 characters