ITB_23-24_Deer_Lake_Bridge_Materials_Published.pdf

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

INVITATION TO BID NO. 23-24

DEER LAKE BRIDGE MATERIALS

The Board of County Commissioners, Walton County, Florida (the “County”) is seeking competitive bids for the purchase of bridge materials for the Deer Lake Bridge (the “Project”) located between the Towns of Seaside and Watersound in southeast Walton County.

Funding for the materials is provided in part by the National Fish and Wildlife Foundation. The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the National Fish and

Wildlife Foundation and its funding sources. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government, or the National Fish and Wildlife

Foundation or its funding sources.

INVITATION TO BID (ITB) DEADLINE: July 27, 2023, no later than 3:30PM (local time) and submitted bids will be opened immediately thereafter.

BIDS RECEIVED AFTER THE FOREMENTIONED DEADLINE DATE AND TIME, EITHER BY MAIL

OR OTHERWISE, WILL NOT BE CONSIDERED AND WILL BE RETURNED UNOPENED. THE

TIME OF RECEIPT WILL BE THE TIME RECEIVED IN THE OFFICE OF CENTRAL PURCHASING.

BIDS OFFERED ARE THE SOLE RESPONSIBILITY OF THE VENDOR FOR ASSURING THAT BIDS

ARE RECEIVED IN THE OFFICE OF CENTRAL PURCHASING BY THE DESIGNATED DATE AND

TIME. NO FAXED, ELECTRONIC, OR ORAL BIDS WILL BE ACCEPTED.

BIDDER IS RESPONSIBLE FOR THE DELIVERY OF ITS BID. BIDS RECEIVED AFTER THE

SPECIFIED DAY AND TIME WILL NOT BE OPENED. OUR OFFICE IS NOT A DESIGNATED

OVERNIGHT FED EX DELIVERY LOCATION. THE PURCHASING DEPARTMENT IS

CLOSED ON ALL FRIDAYS AND ALSO ON JULY 4th, 2023.

To be considered, bidders must submit an original paper bid and one (1) copy of the ITB on a USB

Thumb Drive in a sealed envelope or package, clearly marked with the bidder’s name, address, and the words “ITB 23-24 DEER LAKE BRIDGE MATERIALS” addressed to:

Office of Central Purchasing

176 Montgomery Circle

DeFuniak Springs, Florida 324351

TABLE OF CONTENTS

SECTION 1 – INTRODUCTION……………………………………………………………………………………………. 4

1.1 Purpose…………………………………………………………………………………………………….. 4

SECTION 2 – SCOPE OF WORK…………………………………………………………………………………………… 4

2.1 Materials required…………………………………………………………………………………… 4

SECTION 3 – PROCUREMENT RULES AND INFORMATION…………… ……………………………………. 5

3.1 Contact Person………………………………………………………………………………………... 5

3.2 Technical Questions…………………………………………………………………………………. 5

3.3 Calendar of Events…………………………………………………………………………………… 5

3.4 Submission of bid…………………………………………………………………………………….. 5

3.5 Bid Opening…………………………………………………………………………………………….. 5

3.6 Cost of Preparing Bids……………………………………………………………………………... 6

3.7 Disposal of Bids………………………………………..………………………….…………………. 6

3.8 Modification and Withdrawal of Bids………….…………………………………………... 6

3.9 Rejection of Bids……………………………………………………………………………………. 6

3.10 Pre-Bid Conference…………………………………………………………………………………. 7

3.11 Verbal Instructions………………………………………………………………………………... 7

3.12 Sales and Use Tax……………………………………………………………………………………. 7

3.13 Public Entity Crimes…………………………………………………………………………………. 7

3.14 Drug Free Workplace………………………………………………………………………………. 8

3.15 Addenda and Q&A…………………………………………………………………………………… 8

3.16 Bid Bonds………………………………………………………………………………………………… 8

3.17 Bid Protest……………………………………………………………………………………………… 9

3.18 Insurance Requirements…………………………………………………………………………. 9

3.19 Indemnification………………………………………………………………………………………. 10

3.20 Black Out Period……………………………………………………………………………………… 11

3.21 Public Access…………………………………………………………………………………………… 12

SECTION 4 – CONTENTS OF BID………………………………………………………………………………………… 13

4.1 Forms……………………………………………………………………………………………………. 13

SECTION 5 – AWARD OF BID ………………………………………………………………………………………….. 14

5.1 Identical Tie Bids…………………………………………………………………………………… 14

SECTION 6 – TERMS AND CONDITIONS ………………………………………………………………………... 14

6.1 Contract Document.…………………………………………………………………………… 14

6.2 Termination of Contract..……………………………………………………………………. 14

ATTACHMENT 1 – Information Sheet…………………………………………………………………………………. 15 ATTACHMENT 2 – Contact for Contract Administration…………………………………………………… 16 ATTACHMENT 3 – Bid Sheet……………………………………………………………………………………………… 17 ATTACHMENT 4 – Public Entity Crimes………………………………………………………………………………. 18 ATTACHMENT 5 – Drug Free Workplace Certification……………………………………………………… 21 ATTACHMENT 6 – Unauthorized Aliens ………………………………………………………………………. 22 ATTACHMENT 7 – Conflict of Interest Disclosure Form……………………………………………………. 23 ATTACHMENT 8 – Submittal Checklist………………………………………………………………………………. 24

SECTION 1 - INTRODUCTION

1.1 PURPOSE:

It is the intent and purpose of the County that this Invitation to Bid is to obtain competitive bids to purchase bridge material for the Deer Lake Bridge located between the Towns of

Seaside and Watersound in southeast Walton County.

SECTION 2 – SCOPE OF WORK

2.1 MATERIALS REQUIRED:

BRIDGE COMPONENTS

PRECAST BRIDGE

(1-40' SPAN, 28' ROADWAY,

HL-93 AASHTO LRFD

LOADING AND 10.5' TRAIL)

ITEM DESCRIPTION UNIT QUANTITY

ABUTMENT CAP

1 LS

INTERIOR TYPE 1 SLAB BEAM

BARRIER RAIL EXTERIOR TYPE 2C

BARRIER RAIL DBL. TRANS.

ABUTMENT PANEL (A-3)

WING PANEL (W-3)

WING CAP PANEL LEFT

WING CAP PANEL RIGHT

ELASTOMETRIC BEARING PADS TYPE I

WIRE ROPE ANCHOR ASSEMBLIES

Note: Prices to include delivery on trucks to the Walton County District 5 Maintenance Yard located at 1002 County Hwy 83, Santa Rosa Beach, Florida 32459

THE CONTRACTOR THAT IS AWARDED THE CONSTRUCTION OF THE BRIDGE

WILL COORDINATE DELIVERY OF BRIDGE MATERIALS TO WALTON COUNTY

DISTRICT 5 MAINTENANCE YARD.

SUBSTITUTE OR "OR-EQUAL" ITEMS. The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for the award.

SECTION 3 - PROCUREMENT RULES AND INFORMATION

3.1 CONTACT PERSON:

James Walters

Senior Bid and Proposal Analyst

176 Montgomery Circle

DeFuniak Springs, Florida 32435

850-892-8176

Email: waljames@co.walton.fl.us

3.2 TECHNICAL QUESTIONS:

All technical questions regarding this ITB should be directed in writing; preferably by email to wal james@co.wal ton . f l . us . DIRECTING QUESTIONS TO ANY

OTHER COUNTY STAFF, PROJECT ENGINEER, OR ANY OTHER PERSON IS

PROHIBITED AND WILL RESULT IN BID BEING DISQUALIFIED.

QUESTIONS MUST BE SUBMITED TO PURCHASING NO LATER THAN 12

O’CLOCK NOON ON JULY 17, 2023. T h e S eni or Bid an d Pro po sa l An a ly s t a nd

County staff will review and answer questions. If applicable, answers citing the question(s) asked but not identifying the questioner will be published on the County’s website. Failure to submit requests in writing by the specified time shall not be grounds for a protest. Note:

Written requirements in the ITB or its amendments are binding, but any oral communications between you and us are not.

3.3 CALENDAR OF EVENTS:

DATE/TIME ACTION

July 17, 2023, no later than 12:00 Noon Last day/time for questions

July 27, 2023, no later than 3:30 PM local time Closing date

3.4 SUBMISSION OF BIDS:

Each bid shall be prepared simply and economically, providing straightforward, concise delineations of bidder’s capabilities to satisfy the requirements of this Invitation to Bid.

Fancy bindings, colored displays, and promotional material are not desired. Emphasis in each bid is on completeness and clarity of content. In order to expedite the evaluation of bids, it is essential that bidders follow the format and instructions contained herein.

3.5 BID OPENING:

Bids will be accepted until the 27th day of July 2023 no later than 3:30 PM (local time) and will be opened immediately thereafter at the Office of Central Purchasing. Bids are due at the time and date specified. Bids received after said date and time shall not be considered.

Fed Ex does not deliver to County until after 3:00 PM.

mailto:waljames@co.walton.fl.us mailto:waljames@co.walton.fl.us

Any person with a qualified disability requiring special accommodation at the proposal opening should contact Purchasing at 850-892-8176 at least five (5) working days prior to the event.

3.6 COST OF PREPARING BIDS:

The County is not liable for any costs incurred by the bidder in responding to this ITB, including those for oral presentations.

3.7 DISPOSAL OF BIDS:

All bids become the property of the County and will be a matter of record. The County shall have the right to use all ideas, or adaptations of those ideas, contained in any bid received in response to this ITB. Selection or rejection of this bid will not affect this right.

3.8 MODIFICATION AND WITHDRAWAL OF BIDS:

Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where bids are to be submitted at any time prior to the opening of the bids. A bid may not be withdrawn for a period of thirty (30) calendar days after the date of the ITB opening.

3.9 REJECTION OF BIDS:

The County reserves the right to accept or reject any and all bids as may be deemed necessary by the County to be in its best interest, including but not limited to bids from a contractor who has failed to successfully complete a previous project to the satisfaction of the County. The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced or conditional bids. The County reserves the right to reject the bid of any bidder if the County believes that it would not be in the best interest of the Project to make an award to that bidder, because the bid is not responsive or responsible, or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the

County.

3.10 PRE-BID CONFERENCE:

There will not be a pre-bid conference on this project.

3.11 VERBAL INSTRUCTIONS:

No negotiations, decisions, or actions shall be initiated or executed by the bidder as a result of any discussion with any county employee. Only those communications from bidders which are signed, and in writing will be recognized by the County, as duly authorized expressions on behalf of the bidder. Oral and other interpretations or clarifications will be without legal effect. Any and all communication with County

Commissioners or County staff other than the Office of Central Purchasing is prohibited during the time of the bid until awarded.

3.12 SALES AND USE TAX:

The bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the bidder are included in the stated bid price for the Project. The

County is tax exempt from federal excise and state sales tax.

3.13 PUBLIC ENTITY CRIME:

The bidder must sign and complete a Public Entity Crime Sworn Statement as defined under Section 287.133(3)(a), F.S. A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a bid/proposal on a contract to provide any goods or services to a public entity, may not submit a bid/ proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids/ proposals on leases of real property to a public entity, may not be awarded or perform work as a consultant, supplier, or subcontractor, under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S., for

Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

3.14 DRUG FREE WORKPLACE:

The bidder must complete the County’s Drug Free Workplace Certification form, attached and made a part of the bid. According to Walton County policy, preference shall be given to businesses with drug-free work place programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program.

3.15 ADDENDA and Q&A Responses:

Changes to this ITB may be made by and at the sole discretion of the County. The County may issue Addendums to modify the ITB as deemed appropriate. Clarifications to questions asked during the open Q&A period may also be issued as appropriate.

Addendums and Q&A responses to this ITB will be posted publicly on the County’s website. The Addendum Acknowledgement Form, and the Q&A Acknowledgment Form shall be signed by an authorized company representative, dated, and returned with each

Consultant’s proposal responsive to this ITB.

3.16 BID BONDS:

All bids shall be accompanied by a bid security in an amount of ONE THOUSAND

AND 00/100THS DOLLARS ($1,000.00) made payable to Wal ton County Board of County Commissioners, and in the form of a certified bank check or bid bond, issued by a surety authorized to conduct business in the State of Florida and having an A.M.

Best rating of V-A or better and who is listed on the United States Treasury

Department’s T-list as acceptable to issue bonds for the applicable dollar amount.

The bid security of the successful b i d d e r ( t h e “ A wardee”) will be retained until the Awardee has executed the Contract, and has furnished the required Certificates of

Insurance. If the Awardee fails to execute and deliver the Contract, or furnish

Certificates of Insurance, within five (5) business days after the Notice of Award, the

County may annul the Notice of Award and the bid security of that bidder will be forfeited.

The bid security of other bidders may be retained by the County until ten (10) calendar days after the Notice of Award, whereupon bid security furnished by such bidders will be returned.

Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.

3.17 BID PROTEST:

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted to the Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. A written protest must be submitted to the Chief Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check or money order made payable to the Walton County Board of

County Commissioners, in an amount equal to 1% of the protestor’s bid received by the

County, but in no case less than $500.00.

Should the protest be determined to be without merit and non-valid, the condition of the protest bond shall be forfeited to the County in its entirety.

3.18 INSURANCE REQUIREMENTS:

The Awardee shall purchase and maintain through the Contract period workers compensation, comprehensive general liability (occurrence form), comprehensive automobile liability, and other insurance as is appropriate for the Project being performed hereunder by the Awardee, its employees, subcontractors or agents. The amounts and types of workers compensation, comprehensive general liability (occurrence form), and comprehensive automobile liability insurance shall conform to the following minimum requirements:

1. Worker's Compensation Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws.

In addition, the policy must include the following:

a. Employer's Liability with a minimum limit per accident in accordance with statutory requirements.

b. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the County with thirty (30) days’ written notice of cancellation and/or restriction.

2. Comprehensive General Liability Coverage must include:

a. $1,000,000 combined limit per occurrence for bodily injury, personal injury and property damage. If contract is less than

$100,000, then general liability insurance requirement is $300,000.

b. Contractual coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement.

c. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the County with thirty (30) days’ written notice of cancellation and/or restriction.

3. Comprehensive Automobile Liability Coverage must be afforded on a form no more restricted than the latest edition of the Comprehensive Automobile

Liability Policy filed by the Insurance Services Office and must include:

a. $300,000 combined single limit per accident for bodily injury and property damage.

b. Owned Vehicles.

c. Hired and Non-Owned Vehicles.

d. Employee Non-Ownership.

e. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the County with thirty (30) days’ written notice of cancellation and/or restriction.

3.19 INDEMNIFICATION:

The Awardee shall indemnify and save harmless the County, its officers, agents, and employees, from all claims, suits, or actions at law or equity, damages, losses, and expenses, whether direct or indirect, or consequential, including but not limited to charges of engineers, attorneys and other professionals and costs of both defense and appeal, in a court of law or other tribunal, for any reason whatsoever, including but not limited to bodily injury, sickness, disease, or death of any persons, including employees of the

Awardee or any subcontractor, or injury to or destruction of property, including loss of use, which claims are arising out of, related to, connected with, or caused by (a) the Awardee’s, or any subcontractor or supplier of the Awardee, negligent performance or non-performance of the Project; (b) Defective Work, whether by the Awardee, or any subcontractor or supplier of the Awardee; (c) the failure of the Awardee of any subcontractor of the Awardee to provide a safe work place; (d) noncompliance with federal, state, and local laws and regulations by the Awardee, or any subcontractor or supplier of the Awardee; (e) the failure of the Awardee, or any subcontractor, or supplier of the Awardee to obtain or renew the insurance coverage’s required by the contract documents; or (f) claims for damages to the Project itself, and claims for any other costs which any of them may incur arising from failure, neglect, or refusal of the Awardee to faithfully perform the Project and other obligations under the contract documents. The provisions of this indemnification agreement shall include all accidents, injuries and claims made, whether or not caused in part, by any act or omission of the County, its respective officers, agents, or employees, provided the Awardee shall not be required to indemnify the County for the County’s own negligence. Awardee shall, at its own cost and expense, defend such claims, actions or proceedings which are subject to this indemnification agreement, whether groundless or not, which may be commenced against the County and the Awardee shall pay any and all judgments which may be recovered in any such action, claim, proceeding, or suit, excluding that proportion of any judgment for which the County may be found negligent, and defray any and all expenses including costs and attorney’s fees, which may be incurred in or by reason of such action, claim, proceeding or suit. The County and the Awardee agree that one percent (1%) of the total compensation to the Awardee for performance of this contract is the specific consideration from the County to the Awardee for Awardee’s indemnity agreement.

The Awardee shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Project or the incorporation in the Project of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. The Awardee shall indemnify and hold harmless the County, its officers, Commissioners, employees, agents and other consultants of each and any of them from and against all claims, costs, losses and damages arising out of or resulting from any infringement or patent rights or copyrights incident to the use in the performance of the Project or resulting from the incorporation in the Project of any invention, design, process, product or device not specified in the contract documents.

3.20 BLACK OUT PERIOD:

The period between the beginning of the advertisement for the Invitation to Bid and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the Blackout Period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the bidder (or its agents or representatives) or other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their subconsultants, or anyone designated to provide a recommendation to award a particular contract, other than Purchasing Division staff.

Each competitive solicitation shall provide notice of the blackout period.

1. Exceptions to the Blackout Period

The blackout period shall not apply to:

a. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

b. Communications during contract negotiations between designated County employees and the intended contract awardee.

c. Communication with a vendor by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.

d. Communication following the filing of a protest between the protesting party and the Purchasing Division, County Administrator’s Office, and the

County Attorney’s Office, during the dispute resolution process.

e. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in

Walton County Board of County Commissioners Purchasing Policy and

Procedure manual.

f. Communications with existing vendors in the performance of existing contracts..

3.21 PUBLIC ACCESS:

A. A request to inspect or copy public records relating to this Contract must be made directly to the County. If the County does not possess the requested records, it shall immediately notify the Awardee of the request, and the Awardee must provide the records to the County or allow the records to be inspected or copied within a reasonable time (§119.0701(3). If

Awardee fails to provide the public records within a reasonable time, Awardee may be subject to penalties under §119.10, F.S.

B. The Awardee shall comply with the requirements of Florida’s Public Records law. In accordance with Section 119.0701, Florida Statutes, the Awardee shall (1) Keep and maintain public records required by the public agency to perform the service; (2) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided under Florida’s Public

Records law or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Awardee does not transfer the records to the public agency; and (4)

Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Awardee or keep and maintain public records required by the public agency to perform the service. If the Awardee transfers all public records to the public agency upon completion of the contract, the Awardee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Awardee keeps and maintains public records upon completion of this contract, the Awardee shall meet all applicable requirements for retaining public records.

All records stored electronically must be provided to the public agency, upon request from public agency’s custodian of public records, in a format that is compatible with the information technology system of the public agency.

C. QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

AGREEMENT, SHALL BE DIRECTED TO THE CUSTODIAN OF PUBLIC

RECORDS AT:

Genara Roop

Records Management Liaison Officer

161 E. Sloss Avenue

DeFuniak Springs, Florida 32433

850-892-8110 publicrecords@co.walton.fl.us

SECTION 4 – CONTENTS OF BID

This section contains instructions regarding the format of the ITB response documents that are to be submitted.

mailto:publicrecords@co.walton.fl.us

4.1 FORMS:

It is MANDATORY that bidders return the following forms with their proposal:

1. Information Sheet

2. Contact for Contract Authorization (company representative for day-to-day activities of the contract)

3. Bid Sheet

4. Public Entity Crimes

5. Drug Free Workplace Certification

6. Unauthorized Aliens

7. Q&A Acknowledgment form (if applicable)

8. Addendum Acknowledgment form (if applicable)

9. Submittal Checklist

A representative who is authorized to contractually bind the bidder shall complete and sign the attached forms.

SECTION 5 - AWARD OF BID

The Board will award this ITB to the most responsive, responsible bidder with the lowest price that meets the County’s needs. In the event the lowest priced bid is found to be non-responsive or responsible, the County may proceed to the next lowest responsive, responsible bidder and continue the award process. Cost and delivery date will be important factors.

The County also reserves the right to enter into contract negotiations with a responsive, responsible bidder who submits the lowes t cumulative price. If the County and the lowest bidder cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with the responsible, responsive bidder who submits the next lowest bid. No bidder shall have any rights against the County arising from such negotiations.

Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.

The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the bidders, whether or not the bid complies with the prescribed requirements, time of completion and other data, as may be requested in the bid form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of bidders, proposed subcontractors, suppliers and other persons and organizations to perform and complete the Project in accordance with the contract documents to the County’s satisfaction within the prescribed time. The County may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the

Project when such data is required to be submitted prior to Notice of Award.

5.1 IDENTICAL TIE BIDS:

In the event of a tie between identical bids from this Invitation to Bid, the Board shall decide the final determination of the award.

SECTION 6 – TERMS AND CONDITIONS:

6.1 CONTRACT DOCUMENT:

A bidder’s response to this ITB shall be considered as the bidder’s formal offer. Once awarded, a purchase order will be issued and will serve as a contract between the County and the Awardee.

6.2 TERMINATION OF CONTRACT:

The County may terminate this Contract at any time with or without cause, or with or without prior notice.

Information Sheet

For Transactions and Conveyances

Corporate Identification

The following information will be provided to the Walton County Legal Services for incorporation in legal documents. It is, therefore, vital all information is accurate and complete. Please be certain all spelling, capitalization, etc. is exactly as registered with the state of federal government, (Please circle one)

Is this a Florida Corporation: Yes or No

If not a Florida Corporation, In what state was it created:

Name as spelled in that State:

What Kind of corporation is it: “ For Profit” or “ Not for Profit”

Is it in good standing: Yes or No

Authorized to transact business

In Florida: Yes or No

State of Florida Department of State of Certificate of Authority Document No:

Does it use a registered fictitious name: Yes or No

Name of Officers:

President: Secretary:

Vice President: Treasurer:

Director: Director:

Other: Other:

Name of Corporation (As used in Florida):

(spelled exactly as it is registered with the state or federal government)

Corporate Address:

Post Office Box:

City, State, Zip

Street Address:

City, State, Zip:

(Please provide post office box and street address for mail and/or express delivery; also for recorded instruments involving land)

Federal Identification Number:

(For all instruments to be recorded, taxpayer’s identification is needed)

Name of individual who will sign the instrument on behalf of the company:

(Upon Certification of Award, Contract shall be signed by the President or Vice-President. Any other officer shall have permission to sign via a resolution approved by the Board of Directors on behalf of the company. Awarded contractor shall submit a copy of the resolution together with the executed contract to the Office of Purchasing)

(Spelled exactly as it would appear on the instrument)

Title of the individual named above who will sign on behalf of the company:

CONTACT FOR CONTRACT ADMINISTRATION

Designate one person authorized to conduct contract administration.

NAME:

TITLE:

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER:

SIGNATURE:

EMAIL:

TOTAL:

ESTIMATED TIME OF DELIVERY:

Authorized Signature

BID SHEET

ITB 23-24

DEER CREEK BRIDGE MATERIAL BRIDGE COMPONENTS

PRECAST BRIDGE

(1-40' SPAN, 28' ROADWAY, HL-

93 AASHTO LRFD LOADING AND

10.5' TRAIL)

ITEM DESCRIPTION UNIT QUANTITY

ABUTMENT CAP

1 LS

INTERIOR TYPE 1 SLAB BEAM

BARRIER RAIL EXTERIOR TYPE 2C

BARRIER RAIL DBL. TRANS.

ABUTMENT PANEL (A-3)

WING PANEL (W-3)

WING CAP PANEL LEFT

WING CAP PANEL RIGHT

ELASTOMETRIC BEARING PADS TYPE I

WIRE ROPE ANCHOR ASSEMBLIES

PUBLIC ENTITY

CRIMES

Sworn Statement Under Section 287.133(3)(a), Florida

Statutes, on Public Entity Crimes

This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths:

This sworn statement is submitted to The Board of County Commissioners, Walton County, Florida by

(print individual’s name and title) for

(print name of entity submitting sworn statement)

Whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is

; (if the entity has no FEIN, include the Social Security Number of individual signing this sworn statement: ).

I understand that a “public entity crime” as defined in Paragraph 287.133(l ((g), Florida Statutes, means a violation of any state or Federal law by a person with respect to an directly related to the transaction of business with any public entity or with an agency or political; subdivision of any other state or of the United

States, including, but not limited to, any bid or contract for good or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

I understand that “convicted” or “conviction” as defined in Paragraph

287.133(l)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after

July 1, 1989, as a result of a jury verdict, non- jury trial, or entry of a plea of guilty or nolo contenders.

I understand that an “affiliate” as defined in Paragraph 287.133(l)(a) Florida

Statutes, means:

A predecessor or successor of a person convicted of a public crime; or;

an entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term

“affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate.

The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in

Florida during the preceding 36 months shall be considered an affiliate.

I understand that “person” as defined in Paragraph 287.133(l)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or have the United Sates with the legal power to enter into binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners,\shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.]

Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administration

Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity Submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order.]

I understand that the submission of this form to the contracting officer for the

Public Entity identified in Paragraph ONE (#1) above is for that Public

Entity only, and that this form is valid through December 31 of the calendar year in which it is filed. I also understand that I am required to inform the

Public Entity prior to entering into a contract in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two of any change in the information contained in this form.

BIDDER:

By:___________________________________

Printed Name:

As Its:

Date:

STATE OF FLORIDA

COUNTY OF ___________________

who is personally known to me or who produced the following identification of, and who after first being sworn by me, the undersigned authority, executed the foregoing instrument by means of ☐ physical presence or ☐ online notarization on this day of , 2023.

[SEAL] _ NOTARY PUBLIC

DRUG FREE WORKPLACE CERTIFICATION

(This form must be completed and attached to submittal)

Identical tie bids: preference shall be given to businesses with drug-free work place programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied vendors have a drug-free work place program.

In order to have a drug-free work place program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the work place specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the work place, the business’s policy of maintaining a drug-free work place, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #1.

4. In the statement specified in paragraph #1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free work place through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Company Name Authorized Signature

Federal I.D. Number or SSN Printed Name

Board of County Commissioners

Walton County, Florida

UNAUTHORIZED ALIENS

Inasmuch as the employment of unauthorized aliens is prohibited by §448.09, Florida Statutes, the County prohibits contracting with firms that knowingly utilize services of unauthorized aliens in the performance of contracts for goods or services with the County. Additionally such firms may not knowingly contract with sub-contractors who utilize the services of unauthorized aliens.

By signing below the bidder swears or affirms that:

His/her company does not knowingly utilize the services of unauthorized aliens in the performance of contracts. The company agrees that the County may conduct random checks of personnel records as they pertain to this issue. Violation of this requirement may result in immediate termination of the contract. Additionally violation of this requirement may result in the company being prohibited from submitting bids/proposals for County contracts for a period of five years.

(See Procedure PP-022, Walton County Purchasing Policies and Procedures Manual.)

Signature

Printed Name

Title

Date

STATE OF FLORIDA;

COUNTY OF _;

Subscribed and sworn to before me by means of physical presence or online notarization this___day of____________________, 2023.

Notary Public

My commission expires

[SEAL]

[ ] Personally known [ ] Produced Identification

Type of Identification: _

CONFLICT OF INTEREST DISCLOSURE FORM

For purposes of determining any possible conflict of interest, all bidders must disclose if any Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “YES” (a county employee, elected official, or agency is also associated with your business), or “NO”. If yes, give person(s) name(s) and position(s) with your business.

YES NO

NAME(S) POSITION(S)

FIRM NAME:

BY (printed):

BY (signature):

TITLE:

ADDRESS:

PHONE #:

E-MAIL:

DATE:

SUBMITTAL CHECKLIST

Proposal Name: DEER LAKE BRIDGE MATERIALS Solicitation: ITB 23-24

Date of Submittal Opening: 07/27/2023 Time: 3:30 P.M.

____ Sealed Submittal Package with Solicitation Name and Number, Consultant Name and Address with contact information clearly marked on the outside of envelope/box.

____ 1 Original Bid Package and 1 Electronic Copy in .pdf on a USB Drive

____ Submittal Checklist (this page) attached to top of Original Submittal Package

____ Information Sheet

____ Contact for Contract Administration Form

____ Bid Sheet

____ Public Entity Crimes Form (notarized)

____ Drug Free Workplace Certification

____ Unauthorized Aliens Form (notarized)

____ Conflict of Interest Disclosure Form

____ Local Vendor Preference Form (if applicable)

____ Q&A Acknowledgement Form(s) (if applicable)

____ Addenda Acknowledgements Form(s) (if applicable)

____ Proof of Registration with State of Florida Division of Corporations (Sunbiz.org)

All required documentation submitted must be updated with most current and complete information from date of submittal opening, including notarizations where required. Failure to submit all required forms, including this checklist, shall result in your submittal being deemed non-responsive. ATTACH

THIS PAGE TO THE TOP OF YOUR SUBMISSION

Firm: ________________________________

By: ________________________________

(Print)

Signature: _____________________________ Title: ________________________________

Date: ______________