SPV_OKINAWA_ RFI(JAN2025).pdf

OCONUS Subsistence Prime Vendor Island of Okinawa

Request for Information

This is a request for information (RFI). Th sole purpose of this RFI is to conduct Market Research.

DLA Troop Support’s Outside the Continental United States (“OCONUS”) Subsistence Prime Vendor (“SPV”) Program is interested in your comments regarding a potential five (5) year contract for full-service food support to our military and other federally funded customers located throughout the Island of Okinawa. Military and other federally funded customers include, but are not limited to, the Marine Corps, Air Force, Navy Army, and Department of State. NOTE: Support includes land-based customers with an estimate of 65 different locations in addition to visiting Navy ships.

There is no solicitation available at this time. The Government will not pay for any information received in response to this RFI, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This RFI does not constitute a commitment for the Government and any information provided in response to this market survey will be used for informational purposes only and will remain confidential in accordance with all applicable laws and regulations. Any proprietary information submitted will be protected in accordance with applicable laws and regulations, however, such information must be appropriately identified as proprietary by the vendor. The numbers included in this RFI are only estimates and are in no way a commitment by the Government. Vendor participation is not a commitment for future business with the Government.

Again, the sole purpose of this RFI is to conduct Market Research

OCONUS SPV support includes, but is not limited to, sourcing food and beverage items; receiving and consolidating product; warehousing and inventory management; quality control, quality assurance, and inspections; transportation and security of product; personnel management; accepting orders electronically and meeting required delivery dates; as well as extensive reporting requirements.

OCONUS SPV support is subject to several applicable regulations, including: i) the Berry Amendment, 10 U.S.C. 4862, which generally requires that food items purchased by the Department of Defense must be grown, reprocessed, or produced in the United States or its possessions, and ii) the Cargo Preference Act. The estimated dollar value for the proposed acquisition is $160 million for the entire five (5)-year period.

Please consider the following questions:

Company Name: _________________________________________

Cage Code: _________________________________________

Point of Contact: _________________________________________

E-Mail: _________________________________________

1. Please describe your company. Specifically, what is the nature of your company and in what business area does your company operate, for example, logistics or food distribution? Who are your company’s major customers, for example, retailers, industrial accounts, commercial accounts, Government accounts?

2. Is your company a U.S. domestic company or a foreign entity?

3. Is your company considered a small business concern as defined by the Small Business Administration Regulations?

4. If applicable, what is your company’s assigned North American Industry Classification System

(NAICS) identifier?

5. Does your company have experience performing requirements similar to the OCONUS SPV support requirements discussed above? If yes, please provide a description of the type of work and nature of the contracts.

6. Does your company have experience performing on the Island of Okinawa area of responsibility

(“AOR”)? If yes, please provide a description of the type of work and nature of the contracts.

7. Does your company have the operational capacity or ability to expand to handle the magnitude of this OCNOUS SPV support requirement?

8. Do you believe your company can successfully perform this OCONUS SPV support requirements discussed above? If so, please explain why. If not, please explain why.

9. Does your company have an existing facility on the Island of Okinawa from which it would be operating? If so, is it currently used for commercial or other business, and if so, what type of business?

10. Many of our customers expect delivery “skip day delivery” (e.g., order placed on Monday is delivered on Wednesday) which qualifies as the normal course of delivery. Emergency deliveries may also be required (i.e. same day delivery). Would your company be able to manage a requirement of this type?

11. This AOR is anticipated to include a Surge Requirement. A Surge Requirement is a requirement under which normal orders could be increased by 200 - 300% and requirements for emergency situations would have to be satisfied. These conditions could result from a ramp up to meet early requirements normally needed within the first 45 days of a contingency, contingency operations, training exercises, surge testing and/or other conditions where requirements may exceed estimated annual quantities. How would your company be able to accommodate a Surge Requirement? What time period would your company need to attain these increased quantities? How long could your company sustain operating at this increased output of products?

12. The Government may require storage of Operational Rations and/or Government Furnished Material (OPRATS/GFM) at your OCONUS facilities. Do you see any problems with this requirement?

13. As mentioned above, the terms of the Berry Amendment, 10 U.S.C. 4862, will apply to is acquisition. In general, items that are subject to the Berry Amendment must be grown, reprocessed, or produced in the United States or its possessions, see DFARS Clause 252.225-7012. Would your company be able to provide Berry Amendment compliant products?

14. In addition to your ability to provide domestic products from the United States, your company will also need to provide Local Market Ready items (LMR) as well as Fresh Fruits and Vegetables (FF&V) from the local economy. Does your company currently have existing relationships with local providers? If yes, please provide a description of the type and nature of the relationships.

15. If an item is not properly managed by the Prime Vendor and a not in stock (NIS) situation occurs the

Government will require the item to be commercially airlifted from CONUS at the Prime Vendor’s own expense. Does your company have the ability to commercially air lift items on its own without using the Defense Transportation System (DTS) Global Heavyweight Services (GHS) contract? If yes, please provide a description of the type of capability.

We encourage and appreciate your participation in this RFI. Your responses, comments, suggestions and ideas regarding support for our customers throughout the Okinawa AOR are requested by close of business Eastern time (ET) on February 28, 2025. Please respond via e-mail to the following addresses:

Isaac.Bamiteko@dla.mil, Gwen.B.Garcia@dla.mil and Matthew.Ligato@dla.mil.