SPECIAL PROVISIONS AND SPECIFICATIONS FOR

DOWNTOWN SPRINGFIELD TELECOMMUNICATIONS FIBER PROJECT

201 S. 18th St., Springfield, Oregon issued by

LANE COUNCIL OF GOVERNMENTS

on behalf of

THE CITY OF SPRINGFIELD

BID CLOSING:

3:00 P.M.

THURSDAY, OCTOBER 8, 2026

Downtown Springfield Telecommunications Fiber Project 1

TABLE OF CONTENTS

PREFACE

ADVERTISEMENT FOR BIDS

BID FORM (BID BOOKLET)

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

SPECIAL PROVISIONS

PART 00100 – GENERAL CONDITIONS

Section 00110 - Organization, Conventions, Abbreviations, and Definitions Section 00120 - Bidding Requirements and Procedures

00120.00 Prequalification of Bidders

00120.01 General Bidding Requirements

00120.02 Base Bid and Alternate Bid

00120.05 Request for Plans, Special Provisions, and Bid Booklets

00120.10 Bid Booklet - The Bid Booklet consists of:

Section 00140 - Scope of Work Section 00150 - Control of Work Section 00160 - Source of Materials Section 00165 - Quality of Materials Section 00180 - Prosecution and Progress Section 00190 - Measurement of Pay Quantities Section 00195 - Payment Section 00196 - Payment for Extra Work Section 00197 - Payment for Force Account Work

PART 04000 – TELECOM SPECIFICATIONS AND INFORMATION AVAILABLE

ENCROACHMENT PERMITS AND TRAFFIC CONTROL PLANS

SAMPLE CONTRACT

FEDERAL TERMS AND CONDITIONS

Downtown Springfield Telecommunications Fiber Project 2

PREFACE

City of Springfield as Owner. This Project will be constructed for the City of Springfield. The Contract for construction will therefore be between the Contractor and the City. Lane Council of Governments is under contract to provide management and administrative services to the City for the Project.

Bidding documents. The Special Provisions and Specifications, and any Addenda thereto, are issued for the information of bidders submitting bids for the work described herein at the time and place specifically indicated herein. The Special Provisions and Specifications, and any revisions made by Addenda, will be incorporated into and made a part of the Contract for the Project that may be awarded on the basis of these documents.

Revisions Prior to Closing of Bids. Plans and Specifications are subject to revision by Lane Council of Governments at any time prior to the time of Bid Closing by issuance of an Addendum.

Any such Addendum will be posted and may be downloaded from the same location on the LCOG website where the bid documents are posted. Each bidder is responsible to verify for itself if any Addendum has been issued prior to submission of its bid; neither LCOG nor the City of Springfield is responsible to notify individual prospective bidders of the issuance of an Addendum. The requirements or clarifications contained in any Addendum issued must be included in the bids submitted and will become part of any resulting contract.

Contract Terms and Conditions. The City of Springfield has adopted the Oregon Standard Specifications for Construction (Standard Specifications) published by the Oregon Department of Transportation (ODOT), 2024 edition, as the contract terms and conditions applicable to this Project. In the event of a conflict between the Standard Specification and the Special Provisions and Specifications contained herein, the order of precedence is as follows:

(1) Contract Change Orders,

(2) Plan Drawings for Segments 2, 3, and 6,

(3) Technical Specifications,

(4) Project Plans and Shop Drawings approved by the Engineer,

(5) Special Provisions, including Federal Terms and Conditions

(6) General Specifications,

(7) Standard Specifications, and

(8) The Contract.

Downtown Springfield Telecommunications Fiber Project 3

ADVERTISEMENT FOR BIDS

DOWNTOWN SPRINGFIELD TELECOMMUNICATIONS FIBER PROJECT

Sealed bids will be received until Bid Closing for the project identified below by the Lane Council of Governments (LCOG) on behalf of the City of Springfield. Bid Opening will be at the LCOG office located on the Fifth Floor of the Park Place Building at 859 Willamette St., Suite 500, Eugene, Oregon 97401 immediately after the Bid Closing time identified here.

BID CLOSING:

SCOPE OF WORK:

3:00 p.m., local time, Thursday, October 8, 2026

Aerial and underground telecommunications fiber construction

PROJECT NAME: Downtown Springfield Telecommunications Fiber Project

CLASS OF PROJECT: This is a City of Springfield Project, with procurement managed by LCOG

COMPLETION TIME: As stated in Special Provision 00180.50(h).

This Advertisement for Bids invites sealed bids from licensed contractors until the time of Bid Closing in the manner stated herein. Briefly, the work of the Project is described as construction of underground ducts and vaults, installation of telecommunications fiber, and associated cutting, patching, site controls, and accessories.

Sealed bids will be received on behalf of the City of Springfield by Keith Testerman, Data Center and Systems Manager, until the time of Bid Closing. Bids and Bid Bonds must be addressed to the “City of Springfield,” and may be submitted either in paper copy or by electronic submission as follows, in accordance with Sections 120.005 and 120.40 of the Special Provisions:

A. Paper copy submission. Bids submitted in the form of a paper original must submitted in a sealed envelope addressed and delivered to:

City of Springfield c/o Keith Testerman, LCOG Data Center and Systems Manager Lane Council of Governments 859 Willamette St., Suite 500 Eugene, Oregon 97401

The envelope used for the bid must bear the words “BID ENCLOSED” and be clearly marked to identify the contents as a bid for the Project named above.

B. Electronic submission. Bids submitted electronically must be sent to Keith Testerman, Data Center and Systems Manager, at the email address stated below. To be considered, an electronic bid must:

1. Be submitted as an attachment to an email message sent to the email address:

ktesterman@lcog-or.gov.

2. Clearly identify, in the subject line of the email, that the email contains a bid for this Project, and

3. Be entirely in the form of a PDF.

Interested parties may download a complete set of bid documents from the LCOG website at:

www.lcog-or.gov/rfps.

Pre-Bid Meeting. A pre-bid meeting and site tour will be held at 10:00 a.m., local time, Thursday, October 1, 2026, at Lane Council of Governments, 859 Willamette St., Eugene, mailto:ktesterman@lcog-or.gov http://www.lcog-or.gov/rfps

Downtown Springfield Telecommunications Fiber Project 4

Oregon. Attendees are to meet the LCOG representative at that time at on the 5th Floor of the LCOG Building 859 Willamette St. Attendance at the pre-bid meeting is not mandatory, but all interested contractors, subcontractors and suppliers are invited to attend.

No prequalification of contractors is required. The bid must be accompanied by bid security in the amount of not less than ten percent (10%) of the bid amount. Bidders submitting a bid electronically must include a facsimile of a properly executed bid bond with the electronic bid.

Prior to contract award, an original copy of the bond must be delivered to LCOG at the address stated above, to the attention of Keith Testerman, Data Center and Systems Manager. The successful contractor will be required to furnish 100% performance and payment bonds.

Each contractor submitting a bid must be licensed with the Oregon Construction Contractors Board (CCB) as a commercial general contractor level 1.

This contract is subject to Oregon Prevailing Wage Rate Law. The applicable Oregon wage rates for this project are the January 6, 2026 Prevailing Wage Rates for Lane County, as modified by the February 18, 2026 Amendment, and February 18, 2026 Apprentice Rates, as published by the Oregon Bureau of Labor and Industries (BOLI) at: BOLI : Prevailing Wage Rates : For Employers : State of Oregon.

No bid will be considered unless that bid contains a statement by the bidder that, if awarded the contract, the bidder will comply with the state prevailing rates of wage under ORS 279C.800 to 279C.870.

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

Downtown Springfield Telecommunications Fiber Project 5

BID FORM (BID BOOKLET)

To: City of Springfield c/o Lane Council of Governments 859 Willamette St., Suite 500 Eugene, Oregon 97401

For: Springfield Internet Site Project

201 S. 18th St.

Springfield, Oregon

Bidder's Name:

A. BIDDER STATEMENTS

Bidder's Offer. Bidder offers to provide the required work in accordance with the requirements of the Special Provisions for the Project named above. The undersigned Bidder declares that the Bidder has carefully examined the Bid Documents for the Project and that, if this bid is accepted, Bidder will execute a contract with the City of Springfield to provide the work described. Bidder attests that the information provided is true and accurate to the best of the personal knowledge of the person signing this bid, and that the person signing has the authority to represent the individual or organization in whose name this bid is submitted.

Bidder's Acceptance of Terms and Conditions. By execution of this Bid Form, the undersigned Bidder accepts all terms and conditions of the Bid Documents, and agrees that the offer made in this bid will remain irrevocable for a period of 60 days from the date bids are due.

B. BID SCHEDULE

1. BID (Segments 2 and 3). Bidder offers to perform the work of Segments 2 and 3 of the Project for the Lump Sum amount stated here:

(amount in words)

(amount in figures)

C. ADDENDA

Bidder has received and considered, in the accompanying bid, the terms of the following addenda, if any: .

D. BID SECURITY

Submitted with this Bid Form is a Bid Bond or other bid security meeting the requirements of ORS 279C.365(5). Bidder acknowledges that the bid security may be forfeited as liquidated damages if Bidder fails to promptly and properly execute the Contract and deliver the required performance bond, payment bond, and proof of insurance, in the event that Bidder has been awarded the Contract.

E. CERTIFICATIONS

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By signing this Bid Form, Bidder certifies that:

1. Certification of Resident Bidder Status. Bidder is _____is not _____ (check one) a resident bidder, as defined in ORS 279A.120.

2. Certification of Non-Discrimination. Bidder has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns, or an emerging small business that is certified under ORS 200.055.

3. Certification of Non-Collusion. This bid is made without connection or agreement with any individual, firm, partnership, corporation, or other entity making a bid for the same services, and is in all respects fair and free from collusion or collaboration with any other bidder.

4. Prevailing Wage Rate Statement. If awarded the contract for this Bid, Bidder will comply with state prevailing rates of wage under ORS 279C.800 to 279C.870.

5. Certification of Compliance with Tax Laws. Bidder has, to the best of Bidder's knowledge, complied with Oregon tax laws in the period prior to the submission of this bid, including:

a. All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318,

b. Any tax provisions imposed by a political subdivision of this state that applied to Bidder or its property, goods, services, operations, receipts, income, performance of or compensation for any work performed, and

c. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

6. Byrd Anti-Lobbying Certification. Bidder certifies, to the best of Bidder’s knowledge and belief, that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement,

b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions, and

c. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

Bidder acknowledges that this certification is a material representation of fact upon which reliance is placed when this Bid will be considered or if it is accepted. Submission of this certification is a prerequisite for making this Bid or entering into a contract that is imposed by section 1352, title 31, U.S. Code. If Bidder fails to file this certification with this Bid, Bidder

Downtown Springfield Telecommunications Fiber Project 7 shall be subject to a civil penalty of not less than $10,000 and not more than $100,000. The Bidder listed below certifies or affirms the truthfulness and accuracy of each statement of this certification. In addition, Bidder understands and agrees that the provisions of 31 U.S.C. Ch.

38, Administrative Remedies for False Claims and Statements, apply to this certification.

The undersigned, by signature below, acknowledges, accepts, and certifies to the statements and certifications as stated above. The undersigned Bidder further agrees that the offer(s) made in this Bid will remain open for 60 days following bid closing, and that if awarded a contract, the Bidder will execute the contract and furnish performance and payment bonds meeting the requirements of ORS 279C.380.

BIDDER

Authorized signature Bidder’s legal name

Name of authorized signer Address

Title

Date Federal Tax ID number

NOTE:

1. IF BID IS FROM A PARTNERSHIP, ALL PARTNERS MUST SIGN THE BID.

2. IF BID IS FROM A CORPORATION, SEAL AND ATTEST HERE:

[SEAL]

Corporate Secretary

ATTACHMENTS:

___ Bid Bond ___ Other form of bid security

Downtown Springfield Telecommunications Fiber Project 8

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT: Downtown Springfield Telecommunications Fiber Project

BID CLOSING: Thursday, October 8, 2026, 3:00 p.m., local time

This form must be submitted at the location specified in the Advertisement for Bids on the advertised bid closing date and within two working hours after the advertised bid closing time, in accordance with ORS 279C.370. Failure to submit this form by the disclosure deadline will result in a nonresponsive bid.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF NEEDED.)

SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE

1) $

2) $

3) $

4) $

5) $

6) $

7) $

8) $

9) $

10) $

11) $

12) $

13) $

BIDDER

Bidder’s Name:

Submitted By:

(name) (telephone number)

Downtown Springfield Telecommunications Fiber Project 9

SPECIAL PROVISIONS

General Conditions for Construction for the City of Springfield

Except as modified in these Special Provisions, the specifications for this Project are the Oregon Standard Specifications for Construction published by the Oregon Department of Transportation (ODOT), 2024 Ed. These specifications are available for download from ODOT at:

https://www.oregon.gov/odot/Business/Specs/2024_STANDARD_SPECIFICATIONS.pdf

All references to the Standard Specifications in the Contract Documents refer to Standard Specifications for this Project as they have been modified in these Special Provisions.

https://www.oregon.gov/odot/Business/Specs/2024_STANDARD_SPECIFICATIONS.pdf

Downtown Springfield Telecommunications Fiber Project 10

PART 00100 – GENERAL CONDITIONS

Section 00110 - Organization, Conventions, Abbreviations, and Definitions

Organization

00110.00 Organization of Specifications - The Specifications are comprised of the following:

• The "General Conditions for Construction for The City of Springfield”, published by the Agency, which contain Part 00100 "General Conditions", which deal with the solicitation process and contractual relationships, as modified and published in the Special Provisions contained herein;

• The "2024 Oregon Standard Specifications for Construction", Parts 00200 through 03000, published by the Oregon Department of Transportation which contain the detailed "Technical Specifications" involved in prosecution of the Work, organized by subject matter; and

• These Special Provisions, which modify and add to The General Conditions and the Standard Specifications, and include Part 04000 Additional Documents, appended hereto, including the Architectural Specifications Prepared by GMA Architects.

In addition, throughout the Specifications:

• Each Part is divided into Sections and Subsections.

• Reference to a Section includes all applicable requirements of the Section.

• When referring to a Subsection, only the number of the Subsection is used; the word

"Subsection" is implied.

• Where Section and Subsection numbers are not consecutive, the interval has been reserved for use in the Special Provisions or future expansion of the Standard Specifications.

Conventions

00110.05 Conventions Used throughout the Specifications Include:

(a) Grammar - The "General Conditions for Construction for The City of Springfield", Part 00100 "General Conditions", is written in the indicative mood, in which the subject is expressed. The "2024 Oregon Standard Specifications for Construction", published by the Oregon Department of Transportation and as amended by the City of Springfield, Parts 00200 through 03000, the detailed "Technical Specifications", are generally written in the imperative mood, in which the subject is implied. Therefore, throughout Parts 00200 through 03000, and on the Plans:

• The subject, "the Contractor", is implied.

• "Shall" refers to action required of the Contractor, and is implied.

• "Will" refers to decisions or actions of the Agency and/or the Engineer.

• The following words, or words of equivalent meaning, refer to the actions of the Agency and/or the Engineer, unless otherwise stated: "allowed", "directed", "established", "permitted", "ordered", "designated", "prescribed", "required", "determined".

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• The words "approved", "acceptable", "authorized", "satisfactory", "suitable", "considered", and "rejected", "denied", "disapproved", or words of equivalent meaning, mean by or to the Agency and/or the Engineer, subject in each case to Section 00150 of the General Conditions.

• The words "as shown", "shown", "as indicated", or "indicated" mean "as indicated on the Plans".

• Certain Subsections labeled "Payment" contain statements to the effect that the accepted quantities "will be paid for at the Contract unit price, per unit of measurement, for the following items" (followed by a list of items). In such cases, the Agency will pay for only those Pay Items listed in the Schedule of Items.

(b) Capitalization of Terms - Capitalized terms, other than titles, abbreviations, and grammatical usage, indicate that they have been given a defined meaning in the Standard Specifications. Refer to Section 00110.20 "Definitions". Defined terms will always be capitalized in Part 00100; in Parts 00200 through 03000, defined terms will generally not be capitalized, with the notable exception of "the Contractor", "the Agency", and "the Engineer".

(c) Punctuation - In this publication the "outside method" of punctuation is employed for placement of the comma and the period with respect to quotation marks. Only punctuation that is part of the quoted matter is placed within quotation marks.

(d) References to Laws, Acts, Regulations, Rules, Ordinances, Statutes, Orders, and Permits - References are made in the text of the Specifications to "laws", "acts", "rules", "statutes", "regulations", "ordinances", etc. (collectively referred to for purposes of this Subsection as "Law"), and to "orders" and "permits" (issued by a governmental authority, whether local, state, or federal, and collectively referred to for purposes of this Subsection as "Permits"). Reference is also made to "applicable laws and regulations". The following conventions apply in interpreting these terms, as used in the Specifications.

• Statutes and Rules - Oregon Revised Statutes (ORS) and Oregon Administrative Rules

(OAR) referenced in the Specifications are accessible on line, including through the Oregon Legislative Counsel Committee website at Bills and Laws Oregon Revised Statutes and through the Oregon Secretary of State Archives Division website at State of Oregon: State Archives - Oregon Administrative Rules (OARs) , respectively.

• Law - In each case, unless otherwise expressly stated therein, the Law is to be understood to be the current version in effect. This also applies where a specific Law is referenced or cited, regardless of whether the text of the Law has been included in the Specifications or not, and regardless of whether the text of the Law has been summarized or paraphrased.

In each case, the current version of the Law is applicable under any contract. The reader is therefore cautioned to check the actual text of the Law to confirm that the text included in the Specifications has not been modified or superseded.

• Permits - Orders and permits issued by a government agency may be modified during the course of performing the work under a contract. Therefore, wherever the term "order" or "permit" is used in the Specifications, it is intended to refer to the then-current version.

That version may be embodied in a modified, superseding order or permit, or it may consist of all terms and conditions of prior orders or permits that have not been superseded, as well as the additional terms added by amendment or supplement. In certain cases, the orders and/or permits are identified by name in the Specifications; in other cases the terms are used in the generic sense. The reader is cautioned to check the text(s) of each order and permit identified either by name or by generic reference.

https://www.oregonlegislature.gov/bills_laws/Pages/ORS.aspx https://www.oregonlegislature.gov/bills_laws/Pages/ORS.aspx https://sos.oregon.gov/archives/Pages/oregon_administrative_rules.aspx https://sos.oregon.gov/archives/Pages/oregon_administrative_rules.aspx

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• Applicable Laws and Regulations - Where phrases such as “applicable law”, "applicable laws and regulations", “applicable legal requirements” or similar phrases appear, they are to be understood as including all applicable laws, acts, regulations, administrative rules, ordinances, statutes, and orders and permits issued by a governmental or regulatory authority. The words “law” or “laws” may or may not be capitalized in such phrases.

(e) Reference to Websites - For Specifications that reference this Subsection, the Agency will identify the website addresses in the Special Provisions.

Abbreviations

00110.10 Abbreviations - Following are meanings of abbreviations used in the Standard Specifications, in the Special Provisions, on the Plans, and in other Contract Documents. Other abbreviations and meanings of abbreviations may be used in the individual Sections of the Standard Specifications to which they apply, in the Special Provisions, and in OAR 731-005 and

OAR 731-007.

AAR - Association of American Railroads AASHTO - American Association of State Highway and Transportation Officials ABC - Associated Builders and Contractors, Inc.

AC - Asphalt Concrete ACI - American Concrete Institute ACP - Asphalt Concrete Pavement ACWS - Asphalt Concrete Wearing Surface ADA - Americans with Disabilities Act ADT - Average Daily Traffic AGC - Associated General Contractors of America AIA - American Institute of Architects AISC - American Institute of Steel Construction AISI - American Iron and Steel Institute AITC - American Institute of Timber Construction ANSI - American National Standards Institute APA - Engineered Wood Association APWA - American Public Works Association AREMA - American Railway Engineering and Maintenance of Right-of-Way Association ASCE - American Society of Civil Engineers ASME - American Society of Mechanical Engineers ASTM - American Society for Testing and Materials ATPB - Asphalt Treated Permeable Base ASTV - Actual Strength Test Value AWG - American Wire Gauge AWPA - American Wood Protection Association AWS - American Welding Society AWWA - American Water Works Association CAgT - Certified Aggregate Technician CAT-I - Certified Asphalt Technician I CAT-II - Certified Asphalt Technician II CBM - Certified Ballast Manufacturers CCO - Contract Change Order CCT - Concrete Control Technician CDT - Certified Density Technician CEBT - Certified Embankment and Base Technician

Downtown Springfield Telecommunications Fiber Project 13

CFR - Code of Federal Regulations CLSM - Controlled Low-Strength Materials CMDT - Certified Mixture Design Technician CPF - Composite Pay Factor CRSI - Concrete Reinforcing Steel Institute CS - Commercial Standard, Commodity Standards Division, U.S. Department of Commerce CSTT - Concrete Strength Testing Technician D1.1 - Structural Welding Code - Steel, American Welding Society, current edition D1.5 - Bridge Welding Code, American Welding Society, current edition DBE - Disadvantaged Business Enterprise DEQ - Department of Environmental Quality, State of Oregon DOGAMI - Department of Geology and Mineral Industries, State of Oregon DSL - Department of State Lands, State of Oregon EAC - Emulsified Asphalt Concrete EPA - U.S. Environmental Protection Agency ESCP - Erosion and Sediment Control Plan FHWA - Federal Highway Administration, U.S. Department of Transportation FSS - Federal Specifications and Standards, General Services Administration GSA - General Services Administration HDPE - High Density Polyethylene ICEA - Insulated Cable Engineers Association (formerly IPCEA) IES - Illuminating Engineering Society IMSA - International Municipal Signal Association ISO - International Standards Organization ISSA - International Slurry Surfacing Association ITE - Institute of Transportation Engineers JMF - Job Mix Formula MFTP - Manual of Field Test Procedures (ODOT) MIL - Military Specifications MSC - Minor Structure Concrete MUTCD - Manual on Uniform Traffic Control Devices for Streets and Highways, FHWA, U.S. Department of Transportation NEC - National Electrical Code NEMA - National Electrical Manufacturer's Association NESC - National Electrical Safety Code NIST - National Institute of Standards and Technology NPDES - National Pollutant Discharge Elimination System NPS - Nominal Pipe Size (dimensionless) OAR - Oregon Administrative Rules ODA - Oregon Department of Agriculture ODOT - Oregon Department of Transportation ORS - Oregon Revised Statutes OR-OSHA - Oregon Occupational Safety and Health Division of the Department of Consumer and Business Services OSSC - Oregon Structural Specialty Code PCA - Portland Cement Association PCC - Portland Cement Concrete PCI - Precast/Prestressed Concrete Institute PCP - Pollution Control Plan PF - Pay Factor of a constituent PLS - Professional Land Surveyor PMBB - Plant Mixed Bituminous Base

Downtown Springfield Telecommunications Fiber Project 14

PTI - Post-Tensioning Institute PUC - Public Utility Commission, State of Oregon PVC - Polyvinyl Chloride QA - Quality Assurance QC - Quality Control QCT - Quality Control Technician QL - Quality Level QPL - Qualified Products List RAP - Reclaimed Asphalt Pavement REA - Rural Electrification Administration, U.S. Department of Agriculture RMA - Radio Manufacturers Association or Rubber Manufacturers Association SAE - Society of Automotive Engineers SI - International System of Units (Système Internationale) SRCM - Soil and Rock Classification Manual (ODOT) SSPC - Society for Protective Coatings T - Tolerances, AASHTO Test Method TCD - Traffic Control Devices TCP - Traffic Control Plan TCM - Traffic Control Measures TM - Test Method (ODOT) TPAR - Temporary Pedestrian Accessible Route TV - Target Value UBC - Uniform Building Code (as adopted by the State of Oregon), or OSSC UL - Underwriters Laboratory, Inc.

UPC - Uniform Plumbing Code (as adopted by the State of Oregon) USC - United States Code WAQTC - Western Alliance for Quality Transportation Construction WCLIB - West Coast Lumber Inspection Bureau WWPA - Western Wood Products Association

Definitions

00110.20 Definitions - Following are definitions of words and phrases used in the Standard Specifications, in the Special Provisions, on the Plans, and in other Contract Documents. Other definitions may be in the individual Sections of the Standard Specifications to which they apply, in the Special Provisions, and in OAR 731-005 and OAR 731-007.

Act of God or Nature - A natural phenomenon of such catastrophic proportions or intensity as would reasonably prevent performance.

Actual Strength Test Value (ASTV) - The ASTV at 28 Days is the average compressive strength of the three cylinders tested. All specimens that show definite evidence, other than low strength, of improper sampling, molding, handling, curing, or testing shall be discarded. The average strength of the remaining cylinders shall then be considered the test result.

Addendum - A written or graphic modification, issued before the opening of Bids, which revises, adds to, or deletes information in the Solicitation Documents or previously issued Addenda.

Additional Work - Increased quantities of any Pay Item, within the scope of the Contract, for which a unit price has been established.

Downtown Springfield Telecommunications Fiber Project 15

Advertisement - The public announcement (Notice to Contractors) inviting Bids for Work to be performed or Materials to be furnished.

Agency - The City of Springfield, a municipal corporation of the state of Oregon, which has entered into a Contract with the Contractor.

Agency-Controlled Lands - Lands owned by the Agency, or controlled by the Agency under lease or agreement, or under the jurisdiction and control of the Agency for the purposes of the Contract.

Aggregate - Rock of specified quality and gradation.

Attorney-in-Fact - An Entity appointed by another to act in its place, either for some particular purpose, or for the transaction of business in general.

Award - Written notification to the Bidder that the Bidder has been awarded a Contract.

Base - A Course of specified Material of specified thickness placed below the Pavement.

Bid - A competitive offer, binding on the Bidder and submitted in response to an invitation to bid.

Bid Bond - The Surety bond for Bid guaranty.

Bid Booklet - The documents titled Bid Form (Bid Booklet) and First-Tier Subcontractor Disclosure Form. (see Bid Form).

Bid Closing - The date and time after which Bids, Bid modifications, and Bid withdrawals will no longer be accepted.

Bid Documents - See under Solicitation Document.

Bid Form – The electronic version of the documents titled Bid Form (Bid Booklet) and First-Tier Subcontractor Disclosure Form that are available to be downloaded from the LCOG website and which that contain the information identified in 00120.10.

Bid Opening - The date and time Bids are opened.

Bid Schedule - The list of Pay Items, their units of measurement, and estimated quantities. (When a Contract is awarded, the Bid Schedule becomes the Schedule of Items.)

Bid Section - The portion of the Bid Booklet containing all pages after the Bidder's checklist and before the appendix.

Bidder - An Entity that submits a Bid in response to an invitation to bid.

Bike Lane - A lane in the Traveled Way, designated by striping and Pavement markings for the preferential or exclusive use of bicyclists.

Borrow - Material lying outside of planned or required Roadbed excavation used to complete Project earthwork.

Boulders - Particles of Rock that will not pass a 12-inch square opening.

Bridge - A single or multiple span Structure, including supports, that carries motorized and

Downtown Springfield Telecommunications Fiber Project 16 nonmotorized vehicles, pedestrians, or utilities on a Roadway, walk, or track over a watercourse, Highway, Railroad, or other feature.

Building Code - The Building Code applicable to this Project is the Oregon Structural Specialty Code (OSSC).

Buttress - A Rock fill placed at the toe of a landslide or potential landslide in order to resist slide movement.

Calendar Day - Any Day shown on the calendar, beginning and ending at midnight.

Camber - A slight arch in a surface or Structure to compensate for loading.

Change Order - A written order issued by the Engineer to the Contractor modifying Work required by the Contract, or adding Work within the scope of the Contract, and, if applicable, establishing the basis of payment for the modified Work, or otherwise modifying the Contract.

Changed Work - Work included in a Pay Item and within the scope of the Contract that is different from that reflected in the Contract Documents. (See 00140.30.)

Class of Project - A designation based on a Project's funding source, (i.e., State or Federal-aid).

Clay - Soil passing a No. 200 sieve that can be made to exhibit plasticity (putty-like properties) within a range of water contents.

Clear Zone - The total roadside border area, starting at the edge of the Traveled Way, available for safe use by errant vehicles. This area may consist of a shoulder, a recoverable slope, a nonrecoverable slope, and/or a clear run-out area. The desired width is dependent upon the traffic volumes and speeds and on the roadside geometry.

Close Conformance - Where working tolerances are given on the Plans or in the Specifications, Close Conformance means compliance with those tolerances. Where working tolerances are not given, Close Conformance means compliance, in the Engineer's judgment, with reasonable and customary manufacturing and construction tolerances.

Coarse Aggregate - Crushed Rock or crushed Gravel retained on a 1/4-inch sieve, with allowable undersize.

Cobbles - Particles of Rock, rounded or not, that will pass a 12-inch square opening and be retained on a 3-inch sieve.

Commercial Grade Concrete - Concrete furnished according to Contractor proportioning, placed in minor Structures and finished as specified.

Contract - The written agreement between the Agency and the Contractor, including, without limitation, all Contract Documents, describing the Work to be completed and defining the rights and obligations of the Agency and the Contractor.

Contract Administration Engineer - The Agency representative presiding over Agency-level claims review under 00199.40.

Contract Amount - Sum of the Pay Item amounts computed by multiplying the Pay Item quantities by the unit prices in the Schedule of Items.

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Contract Documents - Solicitation Documents, Specifications, Plans, Contract, Change Orders, Force Account Work orders, pay documents issued by the Agency, Materials certifications, Project Work schedules, final estimate, written orders and authorizations issued by the Agency, Material source development and reclamation plans, and permits, orders and authorizations obtained by the Contractor or Agency applicable to the Project, as well as all documents incorporated by reference therein.

Contract Time - The amount of time allowed to complete the Work under the Contract.

Contractor - The Entity awarded the Contract according to the solicitation.

Course - A specified Surfacing Material placed in one or more Lifts to a specified thickness.

Coverage - One Pass by a piece of Equipment over an entire designated area.

Cross Section - The exact image formed by a plane cutting through an object, usually at right angles to a central axis, to determine area.

Day - A Calendar Day including weekdays, weekends, and holidays, unless otherwise specified.

Durable Rock - Rock that has a slake durability index of at least 90% based on a two-cycle slake durability test, according to ASTM D4644. In the absence of test results, the Engineer may evaluate the durability visually.

Emulsified Asphalt - Emulsified asphalt cement.

Emulsified Asphalt Concrete - A mixture of Emulsified Asphalt and graded Aggregate.

Engineer - The Project Architect engaged on behalf of the City, who represents the Agency and who is designated by the Agency to administer the Contract. The Project Architect acting as Engineer for this Project is Daniel Klute of GMA Architects.

Entity - A natural person capable of being legally bound, sole proprietorship, limited liability company, corporation, partnership, limited liability partnership, limited partnership, for-profit or nonprofit unincorporated association, business trust, two or more persons having a joint or common economic interest, or any other person with legal capacity to contract, or a government or governmental subdivision.

Equipment - All machinery, tools, manufactured products, and fabricated items needed to complete the Contract or specified for incorporation into the Work.

Establishment Period - The time specified to assure satisfactory establishment and growth of planted Materials.

Existing Surfacing - Pavements, slabs, curbs, gutters, walks, driveways, and similar constructions of bricks, blocks, portland cement concrete, bituminous treated materials, and granular Surfacing materials on existing Highways.

Extra Work - Work not included in the Contract, but deemed by the Engineer to be necessary to complete the Project.

Final Acceptance - Written confirmation by the Agency that the Project has been completed according to the Contract, with the exception of latent defects and Warranty obligations, if any, and has been accepted.

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Final Inspection - The inspection conducted by the Engineer to determine that the Project has been completed according to the Contract.

Fine Aggregate - Crushed Rock, crushed Gravel, or Sand that passes a 1/4-inch sieve, with allowable oversize.

First Notification - Written acknowledgment by the Engineer of the date on which workers employed by the Contractor or a Subcontractor have begun performance of the Contract, including Aggregate source development or erection of a plant, but not including installation of covered temporary signs according to Section 00222.

Force Account Work - Items of Extra Work ordered by the Engineer that are to be paid according to Section 00197.

Granular Material - Graded and selected free-draining material composed of particles of Rock, Sand, and Gravel.

Gravel - Particles of Rock, rounded or not, that will pass a 3-inch sieve and be retained on a No.

4 sieve.

Highway - Every road, street, thoroughfare and place, including Bridges, viaducts and other Structures within the boundaries of the State, open, used or intended for use by vehicular traffic.

Incidental - A term identifying those acts, services, transactions, property, Equipment, labor, Materials, or other items for which the Agency will make no separate or additional payment.

Inspector - The representative of the Engineer authorized to inspect and report on Contract performance.

Leveling - Placing a variable-thickness Course of Materials to restore horizontal and vertical uniformity to existing Pavements, normally continuous throughout the Project.

Lift - The compacted thickness of material placed by Equipment in a single Pass.

Mandatory Source - A material source provided by the Agency from which the Contractor is required to obtain Materials. (See 00160.00(b) and 00160.40.)

Materials - Any natural or manmade substance specified for use in the construction of the Project or for incorporation into the Work.

Median - The portion of a divided Highway separating traffic traveling in opposite directions.

Multiple Course Construction - Two or more Courses, exclusive of Patching or Leveling, placed over the entire Roadway width.

Multi-Use Path - That portion of the Highway Right-of-Way or a separate Right-of-Way, physically separated from motor vehicle traffic and designated for use by pedestrians, bicyclists and other non-motorized users.

Neat Line - Theoretical lines specified or indicated on the Plans for measurement of quantities.

Nondurable Rock - Rock that has a slake durability index of less than 90% based on a two-cycle slake durability test, as tested by ASTM D4644, or Rock that is observed to readily degrade by air, water, and mechanical influence.

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Notice to Contractors - The public announcement inviting Bids for Work to be performed or Materials to be provided.

Notice to Proceed - Written notice authorizing the Contractor to begin performance of the Work.

On-Site Work - Any Work taking place on the Project Site, including designated staging areas adjacent to the Project Site, except for installation of covered temporary signs according to Section 00222.

Organic Soil - A Soil with sufficient organic content to influence the Soil properties.

Panel - The width of specified Material being placed by Equipment in a single Pass.

Pass - One movement of a piece of Equipment over a particular location.

Patching - Placing a variable-thickness Course of Materials to correct sags, dips, and/or bumps to the existing grade and Cross Section, normally intermittent throughout the Project.

Pavement - Asphalt concrete or portland cement concrete placed for the use of motor vehicles, bicycles, or pedestrians on Roadways, Shoulders, Multi-Use Paths and parking areas.

Pay Item (Contract Item) - A specific unit of Work for which a price is provided in the Contract.

Payment Bond - The approved security furnished by the Contractor's Surety as a guaranty of the Contractor's performance of its obligation to pay promptly in full all sums due for Materials, Equipment, and labor furnished to complete the Work.

Peat - A Soil composed primarily of vegetative matter in various stages of decomposition, usually with an organic odor, dark brown to black color, and a spongy consistency.

Performance Bond - The approved security furnished by the Contractor's Surety as a guaranty of the Contractor's performance of the Contract.

Plans - Drawings prepared by Millenium Engineering, incorporated with these Special Provisions in the Solicitation Documents, and approved unstamped and reviewed stamped Working Drawings. (See 00150.10 and 00150.35.)

Project - The sum of all Work to be performed under the Contract.

Project Manager - The Engineer's representative who directly supervises the engineering and administration of a Contract.

Project Site - The geographical dimensions of the real property on which the Work is to be performed, including designated contiguous staging areas.

Prospective Source - A Material source provided by the Agency, from which the Contractor has the option of obtaining Materials. (See 00160.00(a) and 00160.40.)

Publicly-Owned Equipment - Equipment acquired by a state, county, municipality or political subdivision primarily for use in its own operations.

Public Traffic - Vehicular or pedestrian movement, not associated with the Contract Work, on a public way.

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Quality Assurance Program - A program included in section 2 of the MFTP defined as planned and systematic actions necessary to provide confidence that a product or service will satisfy given requirements for quality.

Railroad - Publicly or privately owned rail carriers, including passenger, freight, and commuter rail carriers, their tenants, and licensees. Also, Utilities that jointly own or use such facilities.

Right-of-Way - Land, property, or property interest, usually in a strip, acquired for or devoted to transportation or other public works purposes.

Roadbed - Completed excavations and embankments for the Subgrade, including ditches, side slopes, and slope rounding, if any.

Roadside - The area between the outside edges of the Shoulders and the Right-of-Way boundaries. Unpaved Median areas between inside Shoulders of divided Highways and infield areas of interchanges are included.

Roadway - That portion of a Highway improved, designed, or ordinarily used for vehicular travel, exclusive of the berm or Shoulder. If a Highway includes two or more separate Roadways, the term "Roadway" refers to any such Roadway separately, but not to all such Roadways collectively.

(See Traveled Way.)

Rock - Natural deposit of solid material composed of one or more minerals occurring in large masses or fragments.

Sand - Particles of Rock that will pass a No. 4 sieve and be retained on a No. 200 sieve.

Schedule of Items - The list of Pay Items, their units of measurement, estimated quantities, and prices.

Schedule of Values - The breakdown of the values of the component elements comprising a lump sum Pay Item.

Second Notification - Written acknowledgment by the Engineer of the end of Contract Time according to 00180.50(g).

Shoulder - The part of a Roadbed contiguous to the Traveled Way or Roadway, whether paved or unpaved, for accommodating stopped vehicles, for emergency use and for lateral support of Base and surface Courses.

Silt - Soil passing a No. 200 sieve that is nonplastic or exhibits very low plasticity.

Single Course Construction - A wearing Course only, not including patching or Leveling Courses or partial width Base Course.

Slope - Vertical distance to horizontal distance, unless otherwise specified.

Soil - Accumulations of particles produced by the disintegration of Rock, which sometimes contains organic matter. Particles may vary in size from Clay to Boulders.

Solicitation Document - Documents which define the procurement of a public improvement Project, including, but not limited to, the Bid Booklet, Agency-provided Plans, Standard

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Specifications, Special Provisions, Addenda, and which includes all documents incorporated by reference. May also be called Bid Documents.

Special Provisions - The special directions, provisions, and requirements specific to a Project that supplement or modify the Standard Specifications. Permits and orders governing the Project that are issued directly to the Agency by a governmental or regulatory authority are considered to be part of the Special Provisions, to the extent and under the conditions stipulated in the Special Provisions. This includes any amended or supplemental permits or orders issued during the course of performing the Work under a Contract.

Special Services - Work services that the Contractor and Engineer agree cannot be satisfactorily performed by the Contractor's and Subcontractors' forces, (e.g., fabrication and machining work that is most effectively performed away from the Project Site, or rental of operated Equipment as defined in 00180.20(c)).

Specifications - The Standard Specifications and Special Provisions, together with all provisions of other documents incorporated therein by reference.

Standard Drawings - The Agency-prepared detailed drawings for Work or methods of construction that normally do not change from project to project.

Standard Specifications - The "General Conditions for Construction for the City of Springfield" published by the Agency, and the "2024 Oregon Standard Specifications for Construction", Parts 00200 through 03000, "Technical Specifications", published by the Oregon Department of Transportation as amended by the Agency. It provides directions, provisions, and requirements necessary for performing public improvement projects.

State - The State of Oregon.

Structures - Bridges, retaining walls, endwalls, cribbing, buildings, culverts, manholes, catch basins, drop inlets, sewers, service pipes, underdrains, foundation drains, and other similar features which may be encountered in the Work.

Subbase - A Course of specified material of specified thickness between the Subgrade and a Base.

Subcontractor - An Entity having a direct contract with the Contractor or another Subcontractor, at any tier, to perform a portion of the Work.

Subgrade - The top surface of completed earthwork on which Subbase, Base, Surfacing, Pavement, or a Course of other Material is to be placed.

Submittals - Supplemental product data, shop drawings, samples, design data, and test reports not furnished by the Agency, that the Contractor is required to submit to the Engineer. (See Section 01 33 00, SUBMITTALS, contained in Part 04000 – Additional Documents, in the Architectural Specifications Prepared by GMA Architects.

Substructure - Those parts of a Structure which support the Superstructure, including bents, piers, abutments, and integrally built wingwalls, up to the surfaces on which bearing devices rest.

Substructure also includes portions above bearing surfaces when those portions are built integrally with a Substructure unit (e.g., backwalls of abutments). When Substructure and Superstructure elements are built integrally, the division between Substructure and Superstructure is considered to be at the bottom soffit of the longitudinal or transverse beam, Downtown Springfield Telecommunications Fiber Project 22 whichever is lower.