Attachment_0004_-_Technical_Requirements.pdf

Attachment 0004 – Technical Requirements Document

SPRBL 1-18-Q-0035 Page 1 of 13

TECHNICAL REQUIREMENTS

SPRBL1-18-Q-0035

NSN 6115-01-452-6513

5kW APU

SPRBL 1-18-Q-0035 Page 2 of 13

TABLE OF CONTENTS

APPLICABLE DOCUMENTS

Obsolescence Reporting

Part Revisions

PACKAGING

Wood Packing Material

Military Packaging

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

SPRBL 1-18-Q-0035 Page 3 of 13

APPLICABLE DOCUMENTS

Military and Federal Standards MIL-STD-129 R Military Marking for Shipment and Storage; 2/18/2014 MIL-STD-130N Identification Marking of U.S. Military Property MIL-STD-2073-1E chg 1 Standard Practice for Military Packaging

Military and Federal Specifications

Other Documents AG00000607 CECOM Special Packaging Instruction; 7/25/2006

Commercial Documents ISPM 15 Regulation of Wood Packaging Material in International Trade;

4/1/2009

Security Documents

OPSEC CONTRACT REQUIREMENTS PACKAGE

ANTITERRORISM/OPSEC/SECURITY/CYBERSECURITY

REVIEW COVER SHEET

Sections 1.0 to 3.5 are not applicable and have been discarded.

3.6 Requirements for Configuration Management.

3.6.1 Product Definition Information. The Product Definition Information describes a product’s performance, functional and physical attributes, including the requirements and design information (specifications, drawings, design descriptions and software). Interfaces, including interfaces with other products, are also documented in the Product Definition Information. The Product Definition Information shall be specified by the Contractor’s Commercial Item Part Number (CIPN).

3.6.2 CIPN Configuration Baseline. The Contractor’s Commercial Item Part Number (CIPN), as defined by the Contractor’s specifications, drawings, catalog page, etc, at the time of award of this contract, shall form the Configuration Baseline for this acquisition. The applicable Configuration Baseline (CB) for the listed Configuration Item (CI)/Computer Software Configuration Item (CSCI) during the period of performace of this contract is as follows:

CI/CSCI: P/N 280000 CB: 5kW APU/MEP-952B, CAGE CODE: 14058

3.6.3 Army Legacy Configuration Baseline. The applicable Army Legacy Configuration Baseline (ALCB), for the listed Configuration Item (CI) and/or Computer Software Configuration Item (CSCI), is defined in accordance with the part listed in the following table:

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NSN Nomenclature CAGE Code Part Numbers/Drawings

6115-01-452-6513 5kW APU/MEP-952B 62502 (Goodman Ball Inc) 280000; (at the time of transfer of the design configuration package to Dewey Electronics Inc. after bankruptcy)

3.6.4 Configuration Management. The Contractor shall perform Configuration Management IAW commercial industry standards

3.6.5 Configuration. Each CI/CSCI, as developed/built and delivered, shall conform to the cited CB, as defined in 3.6.5.2, and (if applicable) any subsequent CB’s that will be made contractually binding by the Procuring Contracting Officer (PCO).

Obsolescence Reporting

3.6.6 Configuration Change Process. The contractor shall establish a system for managing the configuration changes to the CIPN baseline.

3.6.7 Application Management.

3.6.7.1 Application Management. In performing Application Management, the Government must assess the impact of design changes to the Configuration Item. The Government is the Configuration Management authority on application management for all external applications and for all Major changes that affect the CIPN Configuration Baseline as specified in paragraph 3.6.2. A Major change is defined as any change that will impact any of the following conditions of the CIPN:

(a) Overall performance and Form, Fit, Function and Interface (F3I) Characteristics.

(b) Reliability, Maintainability and Survivability

(c) Electromagnetic Interference (EMI), air worthiness certification, or other pertinent requirement.

(d) Safety

(e) Support, operational and training requirements

(f) Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), DMWRs, Provisioning Parts List (PPL), etc.

(g) Impact on Cost and/or Schedule.

(h) Impact on test equipment, support equipment and associated software.

(i) Software.

3.6.7.2 Application Activity. The Government is an Application Activity (AA) for changes that affect the Contractor’s CIPN. The Government does not possess document change authority over the changes affecting the CIPN. As part of the Government’s Application Management process, the Government as AA does have a right to review or be notified of changes made by the Contractor that will affect any of the conditions identified in paragraph 3.6.7.1. Any changes that affect these conditions shall be submitted for Government review or https://haystackgoldbeta.ihs.com/code/Ven_Qy.asp?FCage=62502

SPRBL 1-18-Q-0035 Page 5 of 13 notification IAW the procedures outlined below (para 3.6.7.3). Configuration changes not directly affecting the configuration baseline conditions identified in paragraph 3.6.7.1 do not require Government review or notification.

3.6.7.3 Departures from CIPN CB. Changes that affect the CIPN conditions cited in paragraph 3.6.2 shall be submitted for Government review or notification in accordance with this document and the DD Form 1423 for DI-MISC-80711A. Upon receipt of notification, the Government will review the impact of the change.

3.6.7.4 CIPN Departure from ALCB. The contractor shall review the extent to which the CIPN Configuration Baseline conforms to the “Army Legacy” Configuration Baseline (ALCB), as previously defined.

3.6.7.4.1 CIPN Form, Fit, Function Deviations from ALCB (Major Changes). The contractor shall identify and submit a report certifying the extent to which the CIPN conforms to the ALCB CB. The report shall identify all instances where a major change exists between the CIPN and the ALCB, as defined in 3.6.7.1. The report shall be submitted for Government review or notification in accordance with this document and the DD Form 1423 for DI-MISC-80711A. Special attention shall be focused on a cross-walk comparsion, per 3.6.7.1(a), between CIPN parts assigned the newly established Dewey PN and CAGE Code 14058 versus the legacy GBI PN with CAGE Code 62502.

3.6.7.5 Request For Change (RFC). The Request For Change (RFC) includes both the engineering change and the supporting documentation by which the change is described and suggested. An RFC describes changes to the CI/CSCI and associated Contractor documents and data (if applicable) that are affected by the proposed engineering change. The RFC also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost and schedule requirements of the CIPN.

3.6.7.5.1 RFCs could be generated as any of the following categories: Change Directive; Change Request;

Engineering Change Package; Engineering Change Proposal; Engineering Change Request; Engineering Change Memo; Engineering Change Notice.

3.6.7.5.2 RFCs may contain some of the following elements:

(a) A unique change identifier; identification of originating organization and responsible individual.

(b) Change classification,

(c) Identification of product(s) (including components and interfacing products) affected by the change.

(d) Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support and test equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the CIPN).

(e) Reason and justification for the change and consequences of not incorporating the change.

(f) Estimated cost increase or savings.

(g) Change implementation (and effectivity) and impact on delivery schedule.

(h) Criteria, if any, for retrofitting products.

3.6.7.5.3 Contractor-approved changes that adversely impact any of the CIPN conditions listed in paragraph

3.6.7.1 may require re-evaluation by the Government of the CIPN. Re-evaluation may include operational testing re-assessment or re-assessment of the logistics impact of the proposed change. An approved change to the design of the CIPN must be verified to ascertain that the CIPN has achieved the functional attributes and

SPRBL 1-18-Q-0035 Page 6 of 13 requirements specified in the baselined Product Definition Information (CIPN) and that it is adequate for its intended purposes.

3.7 Requirements for Final Inspection and Acceptance.

3.7.1 Sites for Inspection and Acceptance. Inspection and acceptance of all equipment shall be at origin.

Inspection and testing shall be performed by the contractor.

3.7.2 Inspection and Testing. The Contractor shall assure that all necessary inspections and tests are performed on completed products and this shall include all inspections and tests which are normally performed for the equipment on order. The contractor shall as a minimum perform any inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract. The form, fit, and function requirements are defined by the Contractor’s drawings and literature (specification sheets, brochures, technical manuals, etc). For all items described in this action, the Contractor shall keep the contracting representative continuously informed of the inspection and testing schedules. The Government reserves the right to witness any tests for all items described in this action.

Using a spreadsheet (recommended copy attached), the contractor shall submit a report certifying that the Production Test Procedure 280C-PTP Rev E, or its equivalent, is utilized during production of the CIPN. The contractor shall submit for Government review and acceptance in accordance with this document. A copy of the first unit test results that are completed, along with a copy of full test results and a summary. Test reports for all remaining units shall be presented along with final delivery. All tests shall have been performed within 90 days of contract delivery acceptance.

3.7.3 Responsibility. The requirements of this document does not relieve the contractor of the responsibility to perform any additional inspections or testing required for assuring product quality and compliance with drawings and specification requirements.

3.8 Requirements for Quality Assurance System. The contractor shall implement and maintain a Quality Assurance System for commercial items that meets or exceeds commercial best practices. These established commercial quality requirements shall be commonly accepted practices employed by industry in both national and international manufacturing environments. The contractor shall comply with the following requirements in addition to their best practice commercial quality assurance system.

3.8.1 Quality System. The contractor shall establish/maintain a system for the final inspection of all purchased items to comply with contract or order requirements.

3.8.2 Records. The contractor shall maintain adequate records of inspections to demonstrate that the final product satisfies contract requirements.

3.8.3 Measuring and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

SPRBL 1-18-Q-0035 Page 7 of 13

3.8.4 Nonconforming Material. The contractor shall maintain controls for material, which does not satisfy contract or order requirements, including procedures for the identification, segregation, and disposition (rework, repair, scrap, etc)

3.8.5 Corrective Action. The contractor shall promptly act to correct nonconforming materials and conditions to satisfy contract or order requirements and prevent the recurrence of this problem.

3.8.6 Handling, Storage, Preservation, Packaging, and Shipping. The contractor shall control the handling, storage, preservation, packaging and shipping to protect the quality of the finished products.

3.8.7 Government Quality Assurance. Any in-process inspections performed by the Government shall be conducted in a manner consistent with contractor’s commercial practices.

3.9 Safety Engineering. The contractor shall identify all real and potential hazards associated with the equipment ordered on this contract. This shall include any toxic substance exposure concerns to personnel during operation or maintenance to include transportation or resulting from damage to the equipment. The contractor shall also identify any special disposal procedures. The identified hazards and special disposal procedures shall be provided to Government for. The contractor shall affix applicable safety/hazardous precautionary warnings on hardware in English IAW with commercial standards.

SPRBL 1-18-Q-0035 Page 8 of 13

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Original Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

5kW APU

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

A001 Scientific and Technical Reports Configuration Management

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80711A Para 3.6.4 RDER-PRP-G INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION IN

LT ASREQ SEE ITEM 16 b. COPIES

SECT. B

8. APP CODE N/A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft Final

SEE ITEM 16

Reg

Repro

16. REMARKS: Data Item Description DI-MISC-80711A: Delete block 10 instructions entirely and follow instructions in Paragrapsh 3.6.7.4 and 3.6.7.5.

The contractor shall prepare and submit separate reports for Government review in accordance with Para 3.6.7.4 CIPN Departure from ALCB and Para 3.6.7.5 Request for Change.

All reports shall be submitted for Government review or notification IAW para 3.6.7.3 within 5 working days of Contractor approval and prior to presentation for acceptance, but not later than 30 days, of any such product.

RDER-PRP-G

PCO

ACO

QAR

15. TOTAL 0 4 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Edward Engbert RDER-PRP; General Engineer

Mark L. Caringi

Chief, Power Environmental Branch

Part Revisions See above statement, 3.6.5.3.1.

PACKAGING

Wood Packing Material

3.1 Wood Packaging Material in compliance with ISPM 15, Regulation of Wood Packaging Material in International Trade, is applicable.

SPRBL 1-18-Q-0035 Page 9 of 13

Military Packaging Military Packaging in accordance with CECOM SPI AG00000607, is applicable.

DS7029 and/or DS7033 Preservation, Packing and Marking Instructions

DS7029 - DS7033 LEGEND

Qty Quantity Prot Req Protection Required PKG-REF Packaging Reference (Military/Federal Specification or Standard) SPI Special Packaging Instruction LPK Level of Packing QUP Quantity per Unit Pack ICQ Intermediate Container Quantity Pkg Reqmt Codes Packaging Requirement Codes when PKG-REF cites MIL-STD-2073 The below codes are for special markings:

PC Project Code WG Warranty/Guarantee SL Shelf Life BC Bar Code FMS Foreign Military Sales

3.10 Handling, Storage, Preservation, Packaging and Shipping. The Contractor shall establish, maintain, control, and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.11 Packaging Data. The contractor shall provide accurate cubic dimensions and weights for the end item.

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DS7029 - DS7033

NSN Prot Req PKG-REF or SPI LPK QUP ICQ Special Markings

Pkg J. J J J J J J J J J Reqmt I. II. III. IV. V. VI. VII. VII.a IX X Codes (MP) (CD) (PM) (WM) (CD) (CT) (UC) (IC) (PK) (SM)

6115-01-452-6513 MILITARY SPI AG00000607 B 001 - ZZ Z ZZ ZZ ZZ Z ZZ ZZ - ZZ BC

ZZ AND Z=REFER TO SPI AG00000607 FOR PRESERVATION AND

PACKAGING REQUIREMENTS

SPRBL 1-18-Q-0035 Page 11 of 13

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

CDRL

Data Line No. DID Identification Title A001 DI-MISC- 80711A Scientific and Technical Reports – Configuration Control B001 DI-MISC- 80711A Packaging Data C001 DI-MISC- 80711A Quality Acceptance Test Data

SPRBL 1-18-Q-0035 Page 12 of 13

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Original Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

5kW APU

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

B001 Scientific and Technical Reports Packaging Data

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80711A Para 3.11 RDER-PRP-G INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION IN

LT ONCE SEE BLOCK 16 b. COPIES

SECT. B

8. APP CODE N/A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft Final

N/A Reg

Repro

16. REMARKS: Data Item Description DI-MISC-80711A: Delete block 10 instructions entirely and follow instructions in para 3.11

– Packaging Data

The contractor shall prepare and submit Cubic Dimensions and Weights (Wet & Dry when applicable) for Generators P/N, for Government review in accordance with the section for Packaging Data (Para 3.11).

All Packaging Data shall be submitted for Government review or notification IAW para 3.11 within 5 working days of Contractor approval and prior to presentation for acceptance, but not later than 30 days, of any such product.

Data shall be submitted and exchanged electronically in Microsoft Office suite of applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

PCO

ACO

QAR

15. TOTAL 0 4 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Edward Engbert

RDER-PRP-G

General Engineer

Mark L. Caringi

Chief, Power Environmental Branch

SPRBL 1-18-Q-0035 Page 13 of 13