SPMYM327Q3100 RFQ Grit.docx

REQUEST FOR QUOTATION SPMYM327Q3100

** THIS IS NOT AN ORDER **

PLEASE PROVIDE DELIVERED PRICES (FOB DESTINATION)

REFERENCE/PR: 27Q3100

QUOTE DUE: 11/5/2026 03:00 PM EST

Set Aside: 100% SBSA

FSC/NAICS: 5350/

Size Standard: 600 Your Company Info:

Vendor:

ATTN:

FAR PART(s): 12 (commercial) ☒ or 13 (non-commercial) ☐

QA: 1 ☐ , 2 ☐ , 3 ☐ , 4 ☒

Phone:

Fax:

Email:

DLA MARITIME – PORTSMOUTH

CONTRACT SPECIALIST: Emily Kritzman Cage Code: ______________ Desk Phone: 207-438-3985

***PLEASE FILL OUT THIS FORM COMPLETELY***

** In accordance with FAR 52.204-7(b)(1), an Offeror is required to be registered in SAM when submitting an offer or quotation, and must be listed as active, to prevent unduly delaying award. Information, instructions, forms, etc. for the System for Award Management (SAM) are available at https://www.sam.gov/portal/public/SAM/ **

Attention: Provisions below MUST be filled in to be considered for award.

PRICE LISTING/GSA

Is this a PRICE LISTED item? Yes ___ No ___. If Yes, include copy of price list with your quote.

Is this a GSA ITEM? Yes ___ No ___. If Yes, GSA Contract Number is: _________________________

SHIPPING INFORMATION

PLACE OF MFG/COUNTRY OF ORIGIN: _____________

IF NOT USA, DUTY INCLUDED IN PRICE Yes ___ No ___

SHIP TO: DELIVERY TIME __________ Calendar Days ARO Portsmouth Naval Shipyard

IMPORTANT NOTE: The below Required Delivery Date (RDD) shall be met or exceeded in order to ensure your offer is considered responsive. If no offers are received which meet or exceed the Government’s RDD, award may proceed to the LPTA offeror, and may be made based on soonest delivery.

GOVERNMENT RDD: ___4/5/2027______

PAYMENT INFORMATION

PAYMENT TERMS______%______DAYS DISCOUNT TERMS __________________

Please indicate the method (s) of payment you accept (Government Purchase Card: GPC or Wide Area Workflow: WAWF). Payment terms are always Net 30 AFTER the material has passed inspection and has been accepted. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, Paypal, etc.), and per DFARS 232.7002, a receiving report MUST be entered into WAWF.

GPC ___________ -OR- WAWF ____________

YOUR COMPANY INFORMATION

YOUR BUSINESS SIZE: ___ Large (LG), ___ Small (SB), ___ Small-Disadvantaged Business (SDB), ___ Veteran-Owned Small Business (VOSB), ___ Women-Owned Small Business (WOSB), ___ Economically Disadvantaged Women-Owned Small Business (EDWOSB), ___ Service Disabled Veteran Owned Small Business (SDOVSB), ___ (HUBZONE), ___ (8a).

Cage Code/UEI: _________________________ DUNS #: ______________ TIN #: _________________

QUOTING AS MANUFACTURER? Yes ___ No ___

QUOTING AS: ___ AUTHORIZED DISTRIBUTOR or ___ THIRD PARTY DEALER

Name of Quoted Manufacturer ___________________ MFG SIZE: SB ___ LG ___

Manufacturer Cage: ___________________

Representations must be filled in below, and provided with the submission of the quote.

Offers received without completed representaions may not be considered for award.

PRINTED NAME_______________________________SIGNATURE_____________________________

DATE______________

MATERIAL INFORMATION

Is Shipping/Freight included in the Unit Price?: Yes ☐ or No ☐

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

QPL 22262. Offerors are required to submit descriptive literature, like brochures or specification sheets, to show how their quotation meets the required specifications. Additionally, if you are not the manufacturer, offerors must provide traceability documentation demonstrating the source of the material, and confirming part numbers. Failure to provide this information may result in your quotation being determined technically unacceptable.

OF 20/40 FINE COAL SLAG MIL-PRF-22262,

4000LB SUPER SACK, in accordance with Attachment 1, and the below Statement of Work (SOW).

Period of Performance (POP) will be awarded as: not to exceed one year, and is estimated as 4/5/2027-4/4/2028.

Note 1: Procurement includes FAR 52.217-8, which may result in deliveries of the firm fixed price material for an additional six-month period. The quoted unit price should remain firm for the following six month period, currently estimated as 4/5/2028-10/4/2028.

Please confirm the unit price would remain the same: ________________________

Note 2: Vendor to provide timeframe in which cancellation fees or other fees would be incurred (See SOW paragraph 3.7).

Please provide cancellation timeframe: ____________________________

(Cont’d below)

of 8 sacks each (total 72 super sacks), on an as needed basis.

Period of Performance (POP) will be awarded as: not to exceed one year, and is estimated as 4/5/2027-4/4/2028.

Note 1: Procurement includes FAR 52.217-8, which may result in deliveries of the firm fixed price material for an additional six-month period. The quoted unit price should remain firm for the following six month period, currently estimated as 4/5/2028-10/4/2028.

Please confirm the unit price would remain the same: ________________________

Note 2: Vendor to provide timeframe in which cancellation fees or other fees would be incurred (See SOW paragraph 3.7).

Please provide cancellation timeframe: ____________________________

See Exhibit "A" Seq A001: Material Safety Data Sheet (MSDS), and Exhibit "A" Seq. A002: CDRL DI-MISC-80678 (CoC).

Attachments:

Attachment 1: Material Specifications for Line Item 0001 (1 Page) Exhibit A, Seq A001 & A002: CLIN 0003: Data Requirements for Line Item 0001.

ADDT’L MATERIAL INFORMATION

Is there a minimum order quantity? SPECIFY: __________ Are there any quantity breaks? RANGE AND PRICING: _______________

Does the item offered contain hazardous materials? No ___ Yes _X__ (MSDS Required)

EVALUATION CRITERIA

☒ If checked, the Government anticipates making a single award (all or none). If this box is not checked, requirement will be evaluated for split award.

Source selection criteria: Lowest Price Technically Acceptable Quotations submitted by each vendor will be evaluated in accordance with the specifications provided in the solicitation, and determined to be either acceptable or unacceptable. Technical submissions that do not meet the minimum requirements will be rated as "Unacceptable" and will no longer be considered for further competition or award.

Period of Performance (POP) will be awarded as: not to exceed one year. Evaluation will also include a six-month extension of the contract end date under FAR 52.217-8.

The Government intends to make an award without discussions.

52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Priced Technically Acceptable (LPTA)

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

In the event that the need schedule changes, and there is a balance of undelivered material that is required after the initial one year period, the Government may exercise FAR 52.217-8 (Option to Extend Services). The calculated price of the option will be established by calculating the price associated with a six-month extension.

The calculated price for the six-month extension under FAR 52.217-8 will be added to the quoted price of the base period to establish the Total Evaluated Price (TEP) for award purposes.

The evaluation of options does not obligate the Government to exercise the option(s). The Government reserves the right to exercise the extension in whole or in increments up to a total of six (6) months in accordance with the clause.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

☒ If checked, SPRS evaluation procedures apply to determine vendor responsibility.

Other than Certified Cost and Pricing Data may be requested to support fair and reasonable price determination.

Statement of Work (SOW)

Coal Slag Grit Super Sacks -

Summary: Purchase of grit for PNS blasting operations.

1. Material: 20/40 Mesh, Fine Grade Coal Slag Abrasive Blast Grit meeting Mil-PRF-22262 Type II, Class 7, Grade B.

2. Quantity: 72 each [containers], super sacks "2-ton" (4,000lb) of grit.

3. Delivery:

3.1 Due to storage limitations, staggered delivery will be required. Delivery location is Building 337.

3.2 Requesting to order minimum quantities of 8 each super sacks (32,000 lbs) per delivery, estimating 9 deliveries.

3.3 Schedule

Delivery Period Start: 4/5/2027 Delivery Period End: 4/4/2028 (Not to Exceed 1 year)

3.4 Coordinating Delivery:

Morning deliveries are requested.

All deliveries must be coordinated and confirmed with the Project POC, prior to loading and dispatching a truck.

All email communications must include the Project POC, and the Contract Specialist. Project POC will provide approximately a 5 business day notice prior to expected delivery. Project POC may initiate communication if additional changes are required.

Project POC: to be provided with award Project POC: to be provided with award Contract Specialist: Emily Kritzman, Email: Emily.K.Kritzman.civ@us.navy.mil

3.5 Estimated Usage:

Regular usage estimated to be one (1) delivery of 8 sacks per week. During peak work schedule, estimated usage may be up to two (2) deliveries of 8 sacks in a week. There may be periods of one to two weeks, or more, where no deliveries are required.

3.6 Notional schedule (rough estimate only, for planning purposes only, subject to frequent change):

Upon contract award:

Week 1 – 8 sacks Week 2 – 8 sacks Week 3-52 – 56 sacks

3.7 Flexible Delivery:

Must have the ability to cancel and reschedule deliveries, or receive multiple deliveries in a week, as needed, until either delivery period end date, or a total of 72 sacks have been delivered. Changes can only be made by the Project POC, or the Contract Specialist. Shipyard will make good faith effort to provide as much notice as possible to avoid incurring fees. (Vendor to provide timeframe in which cancellation fees or other fees would be incurred. Vendor to provide hours of operation, delivery capabilities such as turnaround times and possible blackout dates i.e. driver or company vacations, holidays, etc. Allowing both parties to schedule proactively).

3.8 Pass Office/Security:

Pass office closes around 2:00pm; please allow time to get through Security.

Drivers must carry 2 valid forms of identification.

Trucks must be free of drips and leaks.

No weapons or illegal items (guns, drugs, paraphernalia, etc) are permitted on the Military installation.

Contact PNS Security Pass Office (207-438-2235/2614) with questions.

INSPECTION

Inspection Location: ☒ Final Inspection at Destination. -OR- ☐ Final Inspection at Origin Inspection Terms: QA1 ☐ , QA2 ☐ , QA3 ☐ , QA4 ☒ Inspection Time: QA-4 material has a 7-day inspection time and QA-2 and QA-3 have a 45-day inspection time, BUY AMERICAN

DFARS Buy American Act - Balance of Payments applies if >$10,000.00.

DFARS Buy American Act - Free Trade Agreements may apply if > $25,000.00.

CLAUSES AND PROVISIONS:

Fill-ins are highlighted in Yellow.

Quoters are reminded to include a completed copy of 52.212-3 and it’s ALT I if not updated in SAM.

Note Provision 252.204-7016 MUST be filled in.

☐ Mark this block if this has been updated in your SAM Reps & Certs.

FAR CLAUSES

52.252-2 Clauses Incorporated by Reference.

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses:

https://www.acquisition.gov/browse/index/far/ DFARS Clauses:

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

RFO

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of clause)

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation (Dec 2019) {MUST BE FILLED IN}

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [__] does, [__] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)