SPECIFICATIONS KS092426.pdf

ITB # KS092426 Landscaping Services at Hartford Campus Page 1 of 4

SPECIFICATIONS

ITB #: KS092426

LANDSCAPING SERVICES AT HARTFORD CAMPUS

1. Scope of Services:

I. The Contractor shall provide all labor, equipment, and materials required to perform landscape maintenance services for the UConn Hartford Campus.

II. Services shall include weekly lawn maintenance, spring and fall cleanup, edging, aeration and overseeding, mulching and trimming of shrubs and small trees.

2. Service Locations:

I. Services shall be performed at the Hartford Campus (10 Prospect Street and 38 Prospect

Street) as detailed on the map provided as Exhibit B.

II. 10 Prospect Street, Har+ord: The service area includes the city block bordered by Prospect

Street, Arch Street, Front Street, Front Street Crossing and the interior courtyard.

III. 38 Prospect Street, Har+ord: The service area includes all exterior areas on the north, south and west sides of the building.

3. Base Services:

I. Spring Cleanup:

a. Pick up and remove branches, leaves, sticks, litter and debris from the site.

b. Clean out planting beds and tree wells, including removal of weeds, excess soil and mulch. Site shall be inspected by the University Representative prior to installing new mulch.

c. Edge all planting beds. Planting beds include non-lawn areas, such as ground cover beds and raised planting beds. No mechanical edgers are to be used on the tree wells.

II. Fall Cleanup:

a. Rake, blow, sweep and remove all leaves, branches and other debris.

b. Cut back all perennials during final clean up.

III. Weekly Lawn and Landscape Maintenance:

a. Remove branches, sticks, litter and debris prior to mowing and dispose of all material offsite in a manner that promotes sustainability.

b. Mow lawn areas weekly or as required to a height of 2 ½” to 3” to maintain health and appearance of the lawn. Contractor shall not remove more than one-third (1/3) of the grass height during any mowing. Mower blades are to be kept sharp.

c. Grass Clippings Collection and Exclusions.

Clippings shall be bagged and collected weekly, except when a lawn treatment has been applied. The University Representative, will notify the contractor in advance when a lawn treatment has been applied. Grass clippings shall not be bagged during the week the treatment has been applied and the following week.

Grass clippings are not to be discharged onto buildings, walks, vehicles, pedestrian areas, etc. If mower is not rear discharge, or discharge collecting, discharge is to remain on lawn areas.

ITB # KS092426 Landscaping Services at Hartford Campus Page 2 of 4

d. String trim along curbs, foundations, planting beds, and tree wells.

e. Blow grass clippings from all sidewalks, paved surfaces and mulched areas following mowing and trimming.

f. Maintain planting beds by removing litter and debris, and weeding as necessary to maintain a clean, manicured weed free appearance.

g. Edge trimming shall be done mechanically along sidewalks as shown in Exhibit B.

Mechanical edgers are not to be used on the tree wells.

IV. Aeration and overseeding the following lawn areas:

a. 10 Prospect Street, 1,188 square feet in the courtyard.

b. 38 Prospect Street, 430 square feet on the north side of the building and 200 square feet at the main entrance on Prospect Street.

V. Trimming shrubs and small trees:

a. Prior to commencing any pruning services, the Contractor shall obtain approval from the University Representa;ve for the proposed pruning methods and plant shaping requirements.

b. Shrubs and small trees up to 15 feet in height shall be pruned and shaped in accordance with the plant species, loca;on and seasonal condi;ons.

c. Mature trees shall be pruned from ground level up to a height of 15 feet above grade, as required and directed by the University Representa;ve.

VI. Installa;on of mulch:

a. Mulch shall be applied uniformly to a finished depth of 2 inches.

b. Mulch shall not be placed against or mounded around tree trunks.

c. The maximum mulch depth within tree wells or tree rings shall not exceed 2 inches.

d. All mulch installations shall maintain a clear space around tree trunks to prevent direct contact with the bark.

4. Additional Services:

I. The University may request additional landscape services on an as-needed basis. Such services may include but are not limited to the following.

II. Planting or removal of small trees, shrubs, plants and flowers.

III. Soil testing, including chemical soil analysis and pH testing.

IV. Testing the health of trees and shrubs through sampling and lab analysis.

5. Frequency and Schedule of Maintenance Services:

I. Spring Cleanup: One (1) time per season, the University Representative shall establish and approve the start date of services in the spring.

II. Weekly Maintenance: Twenty-eight (28) times throughout the growing season.

III. Lawn and Sidewalk Edging: thirteen (13) times per season, at every other mowing.

IV. Fall Cleanup: Three (3) times per season in October, November and late November or early December. The final cleanup date shall be approved by the University

Representative.

V. Mulch: Two (2) applications per season.

a. Spring Application: Early May, prior to Graduation.

b. Fall Application: During the third (3rd) week of August.

VI. Tree and Shrub Trimming: Two (2) times per season. The University Representative shall establish and approve the start date of each of the following services:

a. Trees – as identified in Exhibit B:

ITB # KS092426 Landscaping Services at Hartford Campus Page 3 of 4

b. Shrubs – as identified in Exhibit B:

c. Red Bud Trees – as identified in Exhibit B:

VII. Aeration and Overseeding: One (1) time per season on or before September 15th.

VIII. University Integrated Pest Management Plan Ornamental & Turf Program:

a. Contractor shall comply with the objectives and responsibilities of the University

Integrated Pest Management (IPM) Plan, provided as Exhibit A.

b. Contractor shall be responsible for adherence to Per;nent Pes;cide Statutes and

Regula;ons of the Connec;cut Department of Energy and Environmental Protec;on

(DEEP).

6. Work Hours:

I. Services shall be performed Monday through Friday between 7:00 am and 8:00 am.

7. Response Time:

I. The contractor shall respond promptly to the University’s needs. Requests for additional service or maintenance shall be performed within two (2) business days of notification by the University.

8. Products and Materials:

I. The Contractor shall supply cedar bark mulch for all planting beds and tree wells.

9. Contractor Equipment:

I. The Contractor shall provide all vehicles, equipment, materials and supplies required to perform services.

II. Mowing equipment shall include a rotary, reel or similar equipment for mowing, including small ride-on and walk behind mowers.

III. The Contractor shall provide string trimmers, edgers or similar equipment appropriate for trimming and edging services.

IV. Contractor shall provide trucks and trailers as necessary to mobilize equipment and materials to the site and execute the scope of services.

V. At 38 Prospect Street, only turf equipment is permitted on the lawn areas. Trucks and trailers, etc. are prohibited.

VI. The courtyard patio at 10 Prospect Street has weight restrictions. This area shall be mowed with a push mower only.

10. Coordination with the University:

I. Contractors Representative’s:

Contract Representative: Contractor shall assign a dedicated representative that will manage the account and be the main point of contact for the University. The

Contract Representative will visit campus as needed or upon request to review the performance and effectiveness of the service.

On-Site Supervision: The Contractor shall have an On-Site Supervisor whenever work is being performed.

II. University Representa;ve: The University Representa;ve will oversee the work, provide direc;on, coordina;on and approvals to ensure that the work is completed on schedule and to the sa;sfac;on of the University. The University Representa;ve shall coordinate

ITB # KS092426 Landscaping Services at Hartford Campus Page 4 of 4 the following with the On-Site Supervisor annually based on the University schedule and seasonal condi;ons:

a. Preseason walk through led by the University Representa;ve with Contract

Representa;ve, and On-site Supervisor.

b. The start date of spring services.

c. The ;ming of final fall cleanup.

d. The ;ming of aera;on and overseeding.

e. The ;ming of tree and shrub trimming.

f. Requests for Addi;onal Services if required.

Exhibit A – Integrated Pest Management Plan, Ornamental & Turf Program.

Exhibit B – UConn Har+ord Map