Specifications_-_Keen_Eye_Nature_Trail_Boardwalk.pdf

Kenai National Wildlife Refuge Keen Eye Nature Trail Boardwalk Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Table of Contents 00 01 10-1

SECTION 00 01 10

TABLE OF CONTENTS

TECHNICAL SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary

01 20 00 - Price and Payment Procedures

01 25 00 - Substitution Procedures

01 31 00 - Project Management and Coordination

01 32 00 - Construction Progress Documentation

01 32 33 - Photographic Documentation

01 33 00 - Submittal Procedures

01 40 00 - Quality Requirements

01 50 00 - Temporary Facilities and Controls

01 57 13 - Environmental Protection

01 60 00 - Product Requirements

01 73 00 - Execution

01 74 19 - Construction Waste Management and Disposal

01 77 00 - Closeout Procedures

01 78 23 - Operation and Maintenance Data

01 78 39 - Project Record Documents

01 79 00 - Demonstration and Training

DIVISION 02 -- EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 05 -- METALS

05 05 13 - Shop Applied Coating For Metal

05 14 00 - Aluminum Boardwalk

05 50 00 - Metal Fabrications

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

06 10 00 - Rough Carpentry

DIVISION 31 -- EARTHWORK

31 00 00 - Earthwork

31 10 00 - Site Clearing

31 62 16 - Helical Piles

END OF SECTION 00 01 10

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Summary 01 10 00-1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.01 RELATED DOCUMENT

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Project Name: Keen Eye Nature Trail Boardwalk

B. Owner's Name: U.S. Fish & Wildlife Service .

C. Engineer's Name: PND Engineers, Inc. .

D. This document contains supplemental technical requirements to the Statement of Work for construction of U.S. Fish & Wildlife Service (USFWS) infrastructure projects in Regions 1, 7, & 8 (Oregon, Washington, Idaho, California, Nevada, Alaska, Hawaii & other Pacific Islands).

E. The Project consists of the construction of aluminum boardwalk and stairs leading to Headquarters Lake, replacing the existing boardwalk and deck.

F. Provide all management, supervision, field-engineering, quality-control, labor, equipment, materials and supplies necessary to perform work described in the Statement of Work.

G. Conduct site visits, and working meetings, conference calls, and other activities as necessary to accomplish the work i na timely and efficient manner.

H. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work by Government.

4. Future Work.

5. Government Furnished Materials.

6. Access to site.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and drawing conventions.

1.03 PROJECT INFORMATION

A. Project Identification: Keen Eye Nature Trail Boardwalk

1. Project Location: Kenai National Wildlife Refuge, Soldotna, Alaska

B. Facility: Kenai National Wildlife Refuge

C. Design AE's Name: PND Engineers, Inc..

1.04 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work is defined by the Contract Documents and consists of the following:

1. Boardwalk and other Work indicated in the Contract Documents.

1.05 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in Document 00 50 00 - Contracting Forms and Supplements .

1.06 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations per phasing requirements during construction period unless noted.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated or approved by COR. Do not disturb portions of Project site beyond areas in which the Work is indicated.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Summary 01 10 00-2

1. Driveways, Walkways, and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

2. Limits: Limit site disturbance, including earthwork and clearing of vegetation to 5 feet structure perimeter unless otherwise agreed upon with the COR.

3. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials.

1.07 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

D. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

E. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

1.08 WORK RESTRICTIONS

A. General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-site Work Hours: Limit work to normal business working hours of 7:30am to 5:00pm, Monday through Friday, unless otherwise indicated.

C. Avoid clearing and tree removal activities between May 1 and July 15. If clearing and tree removal outside of this window is not feasible, have a biologist with two years of documented wildlife survey experience conduct pre-work surveys to determine if there are any occupied bird nests. If any occupied bird nests are found, do not commence clearing and contact the Contracting Officer. If occupied nests are not found, clearing and tree cutting is allowed. Repeat nest surveys for clearing work stoppages over 14 days if within the nesting window.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government not less than three days in advance of proposed utility interruptions.

2. Obtain Government's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise, vibration, odors, or other disruptions to Government operations with Government.

F. Nonsmoking: Smoking is not permitted within or within 25 feet (8m) of building(s).

G. Controlled Substances: Use of controlled substances is not permitted on Federal property.

H. Firearms and Weapons: Contractors or their employees are prohibited from possessing on their person or within their vehicle any firearm or weapon while on Federal Project Site. This excludes any normal and customary hand or power actuated tools for construction.

1.09 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Summary 01 10 00-3

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 01 10 00

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Price and Payment Procedures 01 20 00-1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

1.02 RELATED REQUIREMENTS

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. No measurement of Work will be made, unless unit prices are included in the Project

C. Submit a detailed Schedule of Values within 7 days prior to the start of on-site construction work. Format the Schedule of Values to match the Pricing Schedule and show sufficient additional detail to allow accurate calculation of monthly progress payments.

D. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Engineer for approval.

E. Forms filled out by hand will not be accepted.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Certified Payrolls: Submit certified payrolls current to within 1 week of payment application period.

B. Invoicing:

1. The Prime Contractor shall e-mail the preliminary pay request to the COR prior to uploading their pay request to the Internet Processing Platform (IPP) Website (https://www.ipp.gov/). The pay request shall include a schedule of values with percentage or work completed.

2. The COR will return a signed and approved invoice to the Contractor which will then be uploaded into IPP.

3. Electronic copy invoice must match IPP amount and have at least the following information:

a. Vendor/Contractor Name/Address

b. Contract Number

c. Delivery Order number (if applicable, i.e., IDIQ or Task Order contracts)

d. The Contractor's invoice number (it must match what the Contractor enters into IPP)

e. Project Description

f. Project Location

g. Period of Performance Invoice Covers (this is not contract PoP)

h. Line items and/or List Work Being Invoiced

1) This is based on the specific line items on the awarded Contract

2) For lump-sum contract(s) this is based on the approved schedule of values.

i. Amount Due (by dollar - never by percent)

j. Provide at least 1.5" at the bottom of the invoice for the USFWS COR to digitally date, sign and approve the invoice without having to cover up any of the invoice information.

C. Payment Period: Submit at intervals stipulated in the Agreement.

D. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

E. Forms filled out by hand will not be accepted.

F. Execute certification by signature of authorized officer.

G. Submit one electronic and three hard-copies of each Application for Payment.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Price and Payment Procedures 01 20 00-2

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 01 20 00

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Substitution Procedures 01 25 00-1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements: Section 01 60 00 - Product Requirements for requirements for submitting comparable product submittals for products by listed manufacturers.

1.02 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment , and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

1.03 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents, except as indicated in substitution request, is compatible with

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Substitution Procedures 01 25 00-2 related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Contracting Officer's Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Supplemental Instructions for minor changes in the Work.

1.04 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturer.

1.05 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.01 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Substitution Procedures 01 25 00-3

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (NOT USED)

END OF SECTION 01 25 00

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

3. Project meetings.

4. Coordination Drawings

B. RELATED REQUIREMENTS

1. Section 01 32 00 - Construction Progress Documentation for preparing and submitting

Contractor's construction schedule.

2. Section 01 73 00 - Execution for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 - Closeout Procedures for coordinating closeout of the Contract.

1.02 DEFINITIONS

A. RFI: Request for Information. Request from Government, Contracting Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.03 INFORMATIONAL SUBMITTALS

A. Subcontract List: Submit each proposed subcontractor on a SF 1413 (Statement and Acknowledgment) in accordance with Paragraph (d)(1) of FAR Clause 52.222-11. SF 1413s need to be submitted within 14 days after award of the contract.

B. Key Personnel Names: Within 14 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses.

Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.04 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications and each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-2

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.05 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to Contracting

Officer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Request for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-3

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to FAR 52-243-4 Changes or FAR-243-5 Changes and Changed Conditions.

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Contracting Officer in writing within the time limits established in the appropriate FAR Changes Clause.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

1.06 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Government and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government and Contracting Officer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Government, Contracting Officer, Contractor including superintendent and major subcontractors and suppliers, and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-4

l. Sustainable design requirements.

m. Preparation of Record Documents.

n. Use of the premises.

o. Work restrictions.

p. Working hours.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. Safety requirements.

x. First aid.

y. Security.

z. Labor laws.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-5

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings weekly during construction and on an as-needed basis (at a minimum, monthly) prior to construction. Progress meetings will be held on Microsoft Teams. Minutes are to be recorded and distributed by the Contractor.

1. Attendees: In addition to representatives of Government and Contracting Officer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Safety

3) Sequence of operations.

4) Status of submittals.

5) Status of sustainable design documentation.

6) Deliveries.

7) Off-site fabrication.

8) Access.

9) Site use.

10) Temporary facilities and controls.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Status of RFIs.

16) Status of Proposal Requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Government, Government's Commissioning

Authority, Contracting Officer, and their consultants; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-6

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. Government's partial occupancy requirements.

l. Installation of Government's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

1.07 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

d. Indicate required installation sequences.

e. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Review: Engineer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Engineer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Engineer will so inform Contractor, who shall make changes as directed and resubmit.

3. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 01 33 00 "Submittal Procedures."

B. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: .DWG, operating in Microsoft Windows operating system.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Project Management and Coordination

01 31 00-7

3. File Submittal Format: Submit or post coordination drawing files using Portable Data File (PDF) format.

4. Engineer will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Engineer makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION 01 31 00

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Construction Progress Documentation

01 32 00-1

SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor’s construction schedule.

a. CPM Schedule for projects over $1,000,000

2. Construction schedule updating reports.

3. Daily construction reports.

4. Material location reports.

5. Site condition reports.

6. Special reports.

B. Related Requirements:

1. Section 01 33 00 - Submittal Procedures for submitting schedules and reports.

2. Section 01 40 00 - Quality Requirements for submitting a schedule of tests and inspections.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by Contracting Officer’s Representative.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.03 INFORMATION SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file

B. Contractor's Construction Schedule: Initial schedule of size required to display entire schedule for entire construction period.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Construction Progress Documentation

01 32 00-2

1. Submit a PDF electronic copy of schedule, labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

C. Construction Schedule Updates: Submit with Applications for Payment.

D. Daily Construction Reports: Submit daily on the following workday.

E. Site Condition Reports: Submit at time of discovery of differing conditions.

F. Special Reports: Submit at time of unusual event.

G. Qualification Data: For scheduling consultant.

1.04 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of Contracting Officer’s Representative's request.

1.05 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

PART 2 PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer’s Representative.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 01 33 00 - Submittal Procedures in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for Contracting Officer’s Representative's administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 20 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work by Government: Include a separate activity for each portion of the Work performed by Government.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

E. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Construction Progress Documentation

01 32 00-3

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

F. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

G. Computer Scheduling Software: Prepare schedules using current version of a program that has been developed specifically to manage construction schedules.

2.02 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. General: Prepare network diagrams using AON (activity-on-node) format and per FAR 52.236-15.

B. Startup Network Diagram: Submit diagram within 14 days of date established for Notice to Proceed. Outline significant construction activities for the first 90 days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

C. CPM Schedule: Prepare Contractor's construction schedule using a time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 30 days after date established the Notice to Proceed.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Contracting Officer’s Representative's approval of the schedule.

2. Use "one workday" as the unit of time for individual activities. Indicate nonworking days and holidays incorporated into the schedule in order to coordinate with the Contract Time.

D. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the startup network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Delivery.

d. Fabrication.

e. Utility interruptions.

f. Installation.

g. Work by Owner that may affect or be affected by Contractor's activities.

h. Testing and commissioning.

i. Punch list and final completion.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using a network fragment to demonstrate the effect of the proposed change on the overall project schedule.

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Construction Progress Documentation

01 32 00-4

F. Initial Issue of Schedule: Prepare initial network diagram from a sorted activity list indicating straight "early start-total float." Identify critical activities.

G. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

1. Identification of activities that have changed.

2. Changes in the critical path.

3. Changes in the Contract Time.

2.03 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain or snow.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events (see special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Services connected and disconnected.

16. Equipment or system tests and startups.

17. Partial completions and occupancies.

18. Substantial Completions authorized.

B. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.04 SPECIAL REPORTS

A. General: Submit special reports directly to Owner within one day(s) of an occurrence. Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable.

PART 3 EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Scheduling Consultant: Engage a consultant to provide planning, evaluation, and reporting using CPM scheduling.

1. In-House Option: Owner may waive the requirement to retain a consultant if Contractor employs skilled personnel with experience in CPM scheduling and reporting techniques. Submit qualifications.

B. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly

Kenai Peninsula Borough, Alaska

US Fish & Wildlife Service

Construction Progress Documentation

01 32 00-5 scheduled progress meeting.

1. Revise…