Specifications for the HVAC replacement at the LBB ASR-9 facility.docx

DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION SOUTHWEST REGION

CONSTRUCTION SPECIFICATION REPLACE HVAC Units

Lubbock, Texas

August 2020

The following specifications and advisements constitute the working portion of the contract between the Contractor and the Federal Aviation Administration, an Agency of the Federal Government. The Contracting Officer (CO) assigned to this contract shall be the only individual with authority to speak for and contractually bind the FAA. All communications, authorizations, approvals, changes, modifications, etc. involving this contract shall be with and through the CO. Any action not approved by the CO shall not bind the FAA.

Contracting Officers Technical Representative (COR) - The Contracting Officer (CO) will assign a Contracting Officers Technical Representative (COR) to oversee the work on the project and act as a technical point of contact. A letter stating the COR’s responsibilities and authority will be issued when a COR is assigned.

Project Location - Project location is the Airport Surveillance Radar (ASR) facility in Lubbock, Texas. The address is 6904 North Avenue P, Lubbock, Texas, 79404. GPS coordinates are N 33° 40' 06.00" W 101° 51' 12.00".

SECTION 1 GENERAL REQUIREMENTS

General: These specifications cover the requirements of the Federal Aviation Administration, hereinafter referred to as the Government or FAA, for all work associated with the construction required to replace three heating, ventilation and air conditioning units.

Work Hours: All work shall be performed between 7:00 a.m. and 5:00 p.m., five days per week, “Monday through Friday,” except that no work shall be performed on Federal Holidays. All work schedules shall be coordinated with the COR.

Contractor’s Schedule: The Contractor shall prepare a written schedule of his proposed work listing daily work accomplishments and submit it to the FAA Contracting Officer before starting work. The schedule shall contain all major items of work with relative dates of starting and completion.

Weather Delay: The Contractor shall obtain the approval of the COR each day prior to beginning the next day’s work activity. The COR may suspend all work activity in the event that outdoor weather conditions pose a threat of damage to equipment or the building interior.

Site Access and Security: Access to the site shall be determined by the COR through coordination with Lubbock SSC personnel and will be given to the Contractor at the Pre- Construction Meeting. The Contractor shall maintain the security integrity of the building at all times. The Contractor will be escorted at all times and badging will not be required.

Contractors’ Use of Premises: Contractor shall work in conjunction with the operations of the facility within the construction staging area limits for the execution of the work. The Contractor and subcontractors shall maintain the job site in a neat and orderly condition.

Damage to Site: Damage to existing buildings, grounds, drainage, paving, or utilities, caused by the Contractor’s activities, or that of his employees or subcontractors shall be repaired to their pre-construction condition. The Contractor shall pay all costs of repairs. After notice to proceed and prior to the commencement of construction, the Contractor and COR shall conduct joint inspections of the existing areas affected by the construction.

Existing damage or defects shall be noted and will be used as the basis for determination of damages caused by the Contractor’s operations. The Contractor shall clean work and non-work areas of any material, which falls from equipment.

SECTION 2 SCOPE OF WORK

The following items of work shall be completed:

1. Perform a test-and-balance (TAB) of the existing system prior to demolition and again after installation of new equipment to document current operating conditions are met or exceeded. Must include room temperature (preferably at critical radar equipment) supply/return temperatures and supply CFM at all existing registers.

1. Demo and remove completely all three existing units. Coordinate disposal of all material with local SSC as it relates to their documentation requirements. Refrigerant must be stored and disposed of in accordance with local environmental statutes. Provide digital copies of all documentation for material and refrigerant disposal to SSC.

1. Provide and install three identical 12.5-ton packaged outdoor air conditioning units on the existing concrete pads. Ensure compatibility with existing ductwork and power distribution system prior to ordering any new equipment. If peripheral hardware (Carrier Navigator display module, etc.) is required for the local staff to interface with the units during standard operation, contractor shall discuss with the SSC and provide minimum of 2.

1. Modify existing concrete pads (if necessary) to accommodate installation of equipment in accordance with manufacturer’s specifications.

1. Ground new equipment in accordance with FAA Order 19F.

1. Provide and install new outdoor ductwork required to connect new units with the existing system. Insulate and seal to match or exceed existing.

1. Connect new units to existing dampers/actuators. Provide quote for repair or replacement of any deficient dampers (if found).

1. Land existing power connections to new equipment. If the existing cables cannot reach the new connection points of the equipment, remove existing and pull new. No splices will be permitted.

1. Provide and install three new wall-mounted thermostats to control new units. Coordinate their locations and set-points with SSC.

1. Provide and install phenolic labels on new AC units. Background and font must be contrasting colors with font size one inch or larger. Coordinate unit numbers (AC-1, AC-2, and AC-3) with SSC. Affix labels to units with self-tapping screws where easily visible.

1. Document startup of new units by manufacturer’s approved representative in accordance with their specifications. (May be general contractor’s employee if so qualified)

1. Provide paper and digital copies of all warranty information to SSC. Include any contact information they may need to request warranty repair.

1. Provide manufacturer’s operation and maintenance information (handbooks, manuals, etc.) to SSC.

1. Schedule and provide training to local FAA staff on basic operation, maintenance, and troubleshooting procedures for new units. Provide a minimum of one week’s notice for this training.

1. Replace existing breakers in panel and provide spares.

1. Contractor provides temporary redundant or supplemental cooling for the duration of the project. (IE, if while installing one unit, another happens to fail, room temp is maintained by a rental unit.) Temporary equipment must be installed and tested prior to relying on it for an unscheduled outage that would require its use.

Additional Conditions

1. Perform all work in strict accordance with the risk management plan established by the SSC.

1. Adhere to lockout-tagout standards when working on deactivated equipment. Contractor shall provide their own LOTO hardware if the SSC so chooses.

1. Work must be phased such that all radar equipment remains online and accessible for the duration of the project.

1. Coordinate the following with the SSC at all times.

3. Schedule of work – SSC maintains the right to re-schedule as required to perform their existing duties.

3. Staging of material and equipment on-site. No new ductwork may be stored outside prior to installation.

3. Work hours and site access.

3. Use of facility utilities.

1. Only FAA personnel are allowed to perform work inside of FAA power panels, including terminating cables or replacing breakers.

Relevant FAA Specifications

1. FAA Order 1217H Electrical Work, Interior

1. FAA Order 19F Lightning and Surge Protection, Grounding, Bonding, and Shielding Requirements for Facilities and Electrical Equipment.

Length of contract: The total contract time for this project shall be 30 calendar days.

SECTION 3 FAA TO COORINATE FACILITY WORK

This is an operating FAA facility that cannot be shut down during the work. It is vital to the national airspace system. The Contractor shall perform the work with the facility in service. The Contractor shall be available to make any repairs related to their work necessary to keep the facility operational at any time during non-work hours.

1. The FAA will verify the facility is ready for contracted scope of work.

2. The FAA will verify the facility is ready for ordinary service.

SECTION 4 CLOSE-OUT PROCEDURES

Preliminary Procedures: Before requesting inspection for determining date of Substantial Completion, complete the following. List items below that are incomplete in request.

Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

Prepare and submit Project Record Documents, operation and maintenance manuals, and similar final record information.

Deliver tools, spare parts, extra materials, and similar items to location designated by FAA. Label with manufacturer's name and model number where applicable.

Complete startup testing of systems.

Complete final cleaning requirements, including touchup painting.

Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

SECTION 5 FINAL COMPLETION

Preliminary Procedures: Before requesting final inspection for determining date of Final Completion, complete the following:

Submit a final Application for Payment.

Submit certified copy of COR's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by COR. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

Instruct FAA's personnel in operation, adjustment, and maintenance of products, equipment, and systems.

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