Specifications_for_Portable_Toilet_Rental.pdf

Specifications for Portable Toilet Rental & Service For Tennessee Wildlife Resources Agency (TWRA)

Event 32801-13569

I. Scope of Service

This three (3) year contract is to provide for the rental and servicing of portable toilets at monthly rates.

Contractor service shall include the delivery, setup, rental, maintenance, and pickup of portable toilets.

Contractor shall service all units and maintain in proper sanitary conditions, meeting all applicable county health codes.

II. Unit & Service Specifications

A. Contractor shall provide all units of new, modern construction, which is consistent in color, appearance, and age. All units shall be free of defects and/or structural damage.

B. Contractor shall maintain all units in operable condition, replacing paper dispensers, hinges, doors, etc. as needed.

C. Rental process for units shall include all associated costs, such as delivery, pickup, scheduled service, fuel surcharges, and maintenance of portable toilets.

D. Portable Toilets Specifications:

1. All units shall have tissue paper dispensers

2. Tissue paper and hand sanitizer holders should be firmly attached to the unit

3. Must have occupied/vacant indicators

4. Must contain several ventilation vents

5. All units shall be a minimum 35-gallon capacity

E. Monthly rentals will include one weekly service.

F. Minimum service shall include:

1. Complete removal of waste

2. Clean and disinfect interior, including removal of any trash

3. Resupply with fresh chemicals, including antifreeze as necessary

4. Restock with toilet tissue as needed for volume of use

5. Clean exterior when necessary

G. Delivery/Pickup:

1. The contractor shall deliver all units and have them available for use within seven (7) days of request/purchase order.

2. All units shall be delivered cleaned, stocked, and ready to use.

3. Delivery shall be made during normal business hours only, 8:00 AM to 4:30 PM Monday through Friday except for State holidays, unless prior approval for other delivery times have been obtained from the agency in writing.

4. Contractor shall deliver units on the dates and times agreed upon by the agency and contractor; the State withholds the right to refuse any unscheduled deliveries without charge or penalty.

5. Contractor will be responsible for delivery, set-up, fuel surcharges, and all transportation costs.

6. Coordination of the placement of the units shall be by the facilities manager or his/her designee at the time of delivery. Contractor to mount or fix units to ground or solid surface if requested by facility manager at no additional charge.

7. Upon completion of the rental period, contractor shall pick up the unit(s) on date and time agreed upon by the agency and contractor.

8. The State shall not be liable for any charges or damages that may occur between completion of rental period and pickup of unit.

9. Delivery of units prior to date and time required or retrieval of units after designated date and time shall be at no charge to the agency.

H. Servicing of Units:

1. Contractor shall coordinate with the Wildlife Resources site contact to schedule service dates and times.

2. Scheduled service shall be conducted during normal business hours, 8:00 AM to 4:30 PM Monday through Friday, except for State holidays.

3. Contractor shall notify the agency immediately if it will not be able to fulfill a scheduled service.

4. Contractor shall complete scheduled service within twenty-four (24) hours of missed appointment.

I. Monthly Rental Quantity Estimates:

1. The toilet rental period for each location shall be determined by the rental site manager listed in these specifications.

2. An estimate of rental duration at each site is also included in these specifications.

3. However, no minimum rental period is guaranteed, and the site manager will request monthly rentals as needed.

4. The unit of measure MO (month) equals the cost to rent one (1) toilet for one (1) month per these specifications.

5. One month shall be a full calendar month.

III. General Information

A. Contractor Responsibility:

1. Contractor shall possess and maintain all applicable codes and licenses required to fulfill the specifications of this contract.

2. Contractor shall have a service capability to respond to emergency service calls, at no additional expense within twenty-four (24) hours of notice that there is a problem with a portable toilet.

3. Contact information shall be provided to the Wildlife Resources Administrator at each service location.

4. An automated answering machine shall be unacceptable.

B. Award Evaluation:

1. Award shall be made to the low bid meeting specifications for each line item.

2. Bidders shall bid one location or all locations.

3. Contract shall be awarded to the lowest bid for each location.

IV. Site Addresses and Contacts

A. West TN

1. Lake Graham

ID: 1000171576 – Handicapped 618 Cotton Grove Rd Access Area Ramp Jackson, TN 38301 Madison County Contact: Nathan Warden Phone: 615-917-5281 TWRA anticipates renting one (1) handicapped toilet for eight (8) months, March to October, per year at this location.

2. Garrett Lake ID: 1000171577 - Handicapped 1391 Salmon Road Paris, TN 38242 Weakly County Contact: Nathan Warden Phone: 615-917-5281

3. Maples Creek ID: 1000198093 - Handicapped 1230 Maples Lake Rd Westport, TN 38387 Carroll County Contact: Nathan Warden Phone: 615-917-5281

4. Carroll Lake ID: 1000198094 - Handicapped 295 Carroll Lake Ln Mckenzie, TN 38201 Carroll County Contact: Nathan Warden Phone: 615-917-5281

B. Middle TN

1. Barton Springs Access Area ID: 1000113552 - Regular Coordinates: 35 degrees 27’ 14.25” N and 86 degrees 13’ 06.97 W Coffee County Contact: Todd St. John Phone: 615-339-9940 TWRA anticipates renting one (1) regular toilet for eight (8) months, March to

2. Bedford Lake ID: 1000198092 – Regular ID: 1000198095 - Handicapped 100 Bedford Lake Road Normandy, TN 37360 Bedford County Contact: Chris Cole Phone: 615-981-9317 TWRA anticipates renting one (1) handicapped and one (1) regular toilet for twelve

(12) months per year at this location.

3. Marrowbone Lake ID: 1000171580 – Regular ID: 1000198096 – Handicapped 6200 Marrowbone Lake Road Joelton, TN 37080 Davidson County Contact: Chris Cole Phone: 615-981-9317 TWRA anticipates renting one (1) handicapped and one (1) regular toilet for twelve

(12) months per year at this location.

4. Laurel Hill Lake

ID: 1000171581 - Handicapped 35 Peter Cave Road Lawrenceburg, TN 38464 Lawrence County Contact: Chris Cole Phone: 615-981-9317 TWRA anticipates renting one (1) handicapped toilet for five (5) months, November to March, per year at this location.

5. VFW Lake

ID: 1000198097- Handicapped

74 VFW Rd Lawrenceburg, TN 38464 Lawrence County Contact: Chris Cole Phone: 615-981-9317 TWRA anticipates renting one (1) handicapped toilet for twelve (12) months per year at this location.

6. Bear Hollow Mountain WMA

ID: 1000198107 – Regular ID: 1000198106 – Handicapped Lakeview Campground Belvidere, TN 37306 Coordinates: 35.03091 and -86.02817 Franklin County Contact: Stacy Stevenson Cell: 615-342-9303 Office: 931-968-6215 TWRA anticipates renting two (2) toilets (1 handicapped & 1 regular) for eight (8) months (October to May) per year at this location.

7. Morris Ferry Boat Ramp (Fishing)

ID: 1000171582 – Regular ID: 1000198099 – Handicapped 427 Jess Duncan Lane Estill Springs, TN 37330 Franklin County Contact: Mark Winland Phone: 615-879-8304 TWRA anticipates renting two (2) toilets (1 handicapped & 1 regular) for twelve (12) months per year at this location.

8. AEDC WMA Hunter’s Campground ID: 1000171583 – Regular ID: 1000198100 – Handicapped 427 Jess Duncan Lane Estill Springs, TN 37330 Coffee County Contact: Mark Winland Phone: 615-879-8304 TWRA anticipates renting two (2) toilets (1 handicapped & 1 regular) for five (5) months (October to December and April to May) per year at this location.