SPECIFICATIONS_FOR_JUNK_VEHICLES_120820252.pdf

REQUEST FOR BID

CITY OF CLARKSDALE

Clarksdale, Mississippi

DATE November 20, 2025

Quotations, subject to the conditions hereon, are requested on the following list of materials, supplies or services, for delivery to destination as shown below.

SEALED BIDS should be addressed to Laketha Covignton, City of Clarksdale, Post Office Box 940, Clarksdale, Mississippi, 38614.

Closing Time for bids 4:00 o’clock p.m., Monday, December 8, 2025.

OUTSIDE OF ENVELOPE SHOULD BE CLEARLY IDENTIFIED “BID ON USED VEHICLES”

QUANTITY DESCRIPTION

For List of Items See Attached

$ 25.00 or 10% of Total Bid (whichever is greater) required for Security Deposit (Deposit will be deducted from amount due if your bid is accepted; if your bid is accepted and you withdraw your bid your deposit will be forfeited; if your bid is not accepted deposit will be refunded)

Vehicles and equipment are sold “AS IS” and are available for viewing during regular business hours. You must contact Laketha Covington to look at any vehicles. All vehicles must be picked up within two weeks of bid acceptance. Bids must be submitted in the name that you want on the title.

TERMS:

INSTRUCTIONS, CONDITIONS, AND TERMS TO BIDDERS

1. Failure to examine any drawings, specifications, and instructions will be at bidder’s Risk.

2. Samples of items when called for must furnished free of expense and if not destroyed in testing will, upon request, be returned at the bidder’s expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder’s name and manufacture’s brand name and number.

3. Bids must be signed and sealed with bidder’s name and address on outside of the envelope, and the time and date of the bid opening and the bid file number shown in the lower-left corner of the envelope.

4. No bid by Telegram or Fax will be acceptable.

5. Bids and modifications or corrections thereof received after the closing time specified will not be considered.

6. The Board reserves the right to reject any and all bids, to waive any informality in bids, and unless otherwise specified by the bidders, to accept any item on the bid. If the bidder fails to state the time within which bids must be accepted, it is understood and agreed that the Board shall have 60 days to accept.

7. No bids shall be altered or amended after the specified time for opening bids.

8. Contracts and purchases will be made or entered into with the lowest, responsible bidder meeting specifications.

9. A written purchase order or contract award mailed or otherwise furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall not be assigned by the vendor in whole or in part without the written consent of the Board.

9. Bid files may be examined during normal working hours by bid participants. Nonparticipants will be prohibited from obtaining any information relative to the bid until the official award has been made.

11. There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S. Government contract price without any liability as the entity is exempt from the provisions of the Robinson - Patman Act and other related laws. In addition, the U.S. Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to this entity must automatically be given to the U.S. Government.

12. If purchase orders or contracts are canceled because of the awarded vendor’s failure to perform or request for price increase, that vendor shall be removed from our bidders’ list for a period of 24 months.

13. No addendum will be issued within a period of three (3) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the three-day period to the bid opening, the bid date will be reset giving bidders ample time to answer the addendum.

14. Alternate bids unless specifically requested will not be considered.

15. Bid openings will be conducted open to the public. However, they will serve only to open the bids. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. All bidders are invited and encouraged to attend the bid opening meeting to review the submitted bids. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders.

16. Prices quoted shall be firm for the term of the contract or for the stated time of acceptance.

17. The bidder understands that the entity is an equal opportunity employer and, therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other such discrimination; and the bidder by signing this bid, agrees during the term of the agreement that the bidder will strictly adhere to this policy in its employment practices and provisions of products or services.

18. Bidders must upon request of the Board furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The Board reserves the right to make the final determination as to the bidder’s ability.

19. Questions or problems arising from bid procedures or subsequent order and delivery procedures should be directed to City of Clarksdale, Post office Box 940, 662-621-8136.

20. Invoices are to be billed to P.O. 940, Clarksdale, MS 38614.

21. All items must equal or exceed the specifications listed. The absence of detail specifications or the omission of detail description shall be recognized as meaning that only the best commercial practices are to prevail and that only first quality materials and workmanship are to be used.

22. All equipment bid shall be of current production and of the latest design and construction.

23. A copy of the manufacturer’s standard guarantee shall accompany and become a part of this bid.

24. It is the intent of the specifications to obtain a product that will adequately meet the needs of the use while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation to Bid packet and to notify the Board if the Specifications, Instructions, General or Special Conditions are formulated in a manner which would unnecessarily restrict competition.

Any protest or questions concerning the specifications or bidding procedures must be received in the purchasing office not less than 72 hours prior to the time and date set for the bid opening.

25. It shall be incumbent upon the bidders to understand the specifications. Any requests for clarifications shall be in writing and shall be submitted to purchasing office at least five (5) days prior to the time and date set for the bid opening.

26. The minimum specifications are used to set a standard and in no case are used with the intention to discriminate against any manufacturer. Bidders should note the name of the manufacturer and model number of the product they propose to furnish and submit descriptive literature.

CITY OF CLARKSDALE PAGE 1

November 20, 2025

DESCRIPTION VIN MILEAGE BID AMOUNT

1988 Chevrolet Pickup 1GCDC14Z0JZ201935

2004 Ford Crown Victoria 2FAFP71W94X166323 ____________________

2007 Chevrolet Impala 2G1WT58N479137403 ____________________

2008 Ford Crown Victoria 2FAFP71V88X168853

2010 Dodge Charger 2B3CA4CT4AH118588

2013 Ford Taurus (White) 1FAHP2M84DG144731

2014 Isuzu Street Sweeper JALE5W163E7301694

2014 Isuzu Street Sweeper JALE5W168E7301738

2015 Peterbilt 2NP2HM7XXFM278159

2015 Peterbilt 2NP2HM7X8FM278158

2016 Ford XPO (Black) 1FM5K8AR3GGB64786

2016 Ford XPO (Black) 1FM5K8AROGGAO7975

2017 Ford Explorer (Black) 1FM5K8AR5HGA24692

CITY OF CLARKSDALE PAGE 2

November 20, 2025

NAME

NAME OF BUSINESS

ADDRESS

CITY, STATE, ZIP

PHONE NUMBER

SIGNATURE

(Reminder: title will be issued in the name of the bid holder; city employees cannot bid on items)