Specifications for Garbage Collections Service.docx

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Specifications for Garbage Collections Service Purpose The Alabama Bureau of Pardons and Paroles (ABPP) intends to obtain garbage collection and disposal services through a multi-year service agreement with a qualified and responsible supplier.

The supplier shall provide all labor, personnel, equipment, vehicles, containers, transportation, disposal, supervision, and other resources necessary to perform the services specified herein.

The supplier shall maintain consistent pricing, service levels, equipment, and deliverables throughout the entire term of the agreement.

The cumulative value of the agreement shall not exceed Twenty-Five Thousand Dollars ($25,000.00) over the maximum authorized service term. The contract term may not exceed five years.

The agreement shall be subject to the availability of funds and all applicable State of Alabama procurement requirements.

Scope of Services The supplier shall provide the following garbage collection service:

· One (1) 96 Gallon Commercial Container

· Collection frequency: One (1) time per week

· Collection shall occur on a regularly scheduled day established between the Agency and Supplier.

· The supplier shall provide a suitable commercial collection container in good, safe, and sanitary condition.

· The supplier shall transport and dispose of collected waste at a properly authorized disposal facility in accordance with all applicable federal, state, and local laws, regulations, and ordinances.

The supplier shall provide all equipment and personnel necessary to safely and efficiently perform the services.

Container Requirements The supplier shall:

· Furnish and maintain the container at ABPP's designated location.

· Keep the container in serviceable, sanitary, and safe condition.

· Repair or replace damaged or unusable containers at no additional cost to the Agency when the damage is attributable to normal use or Supplier operations.

· Position the container at a location designated by ABPP.

· Ensure the container is accessible to the collection vehicle and does not unnecessarily obstruct entrances, traffic lanes, fire lanes, or other designated areas.

· Coordinate with ABPP before relocating the container.

· Maintain lids, doors, and other container components in proper working condition, when applicable.

Regular Collection Service Regular collection shall be performed once per week on the mutually agreed-upon scheduled collection day.

The supplier shall make every reasonable effort to perform collection on the scheduled day.

If collection cannot be carried out because of weather, mechanical failure, emergency, holiday, or another circumstance beyond the supplier's reasonable control, the supplier shall notify ABPP as soon as reasonably practicable and shall provide the next available collection date.

The supplier shall not charge ABPP for a missed collection caused by the supplier's failure to provide the required equipment, personnel, vehicle, or other resources necessary to perform the scheduled service.

Extra Pickups Extra or additional pickups may be requested by ABPP on an as-needed basis.

Extra pickups shall:

· Be performed only when specifically authorized or requested by ABPP

· Be performed at the per-pickup rate stated on the supplier's bid

· Not result in any additional fuel surcharge, environmental fee, administrative fee, or other undisclosed charge; and

· Be separately identified on the monthly invoice.

The supplier shall not perform or bill for unauthorized extra pickups.

Pricing The supplier shall provide a firm, all-inclusive price for the regular weekly collection service.

No fuel surcharge, environmental fee, disposal surcharge, administrative fee, or other additional fee shall be charged to ABPP unless specifically identified in the supplier's bid and expressly accepted by ABPP.

For this agreement, no fuel surcharge or environmental fee shall apply.

No rate increase, price escalation, fuel surcharge, environmental fee, disposal surcharge, or other increase in the awarded service rates shall be permitted during the service agreement period.

Disposal and Regulatory Compliance The supplier shall comply with all applicable federal, State of Alabama, and local laws, regulations, permits, licenses, and ordinances governing the collection, transportation, handling, and disposal of solid waste.

The supplier shall maintain all licenses, registrations, permits, authorizations, and certifications required to perform the services.

The supplier shall dispose of collected waste only at facilities legally authorized to receive the applicable waste stream.

The supplier shall be responsible for any fines, penalties, costs, or damages resulting from the Supplier's failure to comply with applicable laws or regulations.

Subcontracting The supplier shall not subcontract any portion of the service period.

The supplier shall remain fully responsible for the performance of all services.

Invoicing Payments will be made in arrears monthly.

Please bill invoices monthly and send them to invoices.payables@paroles.alabama.gov.

Budget Considerations Alabama Bureau of Pardons and Paroles will consider our budget when processing an award to a supplier for items and services. Our agency must stay within our budget when awarding a purchase order.