Specifications_Event_4364.pdf
PDF 153 KB Posted
- Attached to
- BID-MCC-Three (3) Overhead Door Replacements
- Solicitation number
- 0000004364
- Issued by
- Hennepin County, Minnesota
About this file
This is a specifications document for a state and local contract opportunity issued by the City of Minneapolis for the replacement of three overhead trash/recycling doors at the Minneapolis Convention Center. The project involves the removal and replacement of three existing 8'x12' trash/recycling overhead rolling steel doors located in Hall C West, Hall D East, and Hall E East, with new high-speed doors featuring black coloring and no vision panels. The contractor must supply and install hardwired activation strings on the inside and outside of each enclosure, conduct field measurements to verify actual door sizes, perform all low voltage wiring, and handle removal of existing bollards with modifications or preparations to existing openings as needed. The project schedule is to be determined upon contract award, with work completion expected in October 2026 based on building events and owner approval. A mandatory pre-bid meeting is required for bidding eligibility, though the specific meeting date and time are referenced in a separate "Call for Bids" document. The contract will be awarded to the lowest responsive and responsible bidder as a single lump sum agreement beginning on the bid award date through owner-approved project completion.
The City of Minneapolis will handle all high voltage electrical wiring and installation of new bollards, while the contractor is responsible for providing all means, tools, equipment, certified operators for lifts or forklifts, and obtaining required permits. The bid must include a return trip for startup and testing once power is run to the equipment. The contractor must coordinate all work with the MCC Project Manager, maintain site care, store products in approved locations, and minimize disruption to the building's normal operations. Payment will be made within thirty days of invoice submission and final inspection acceptance, with invoices directed to the City of Minneapolis at the specified address. The City reserves the right to reject any or all bids, hire other contractors for similar work, and purchase items or services in the open market if the contractor fails to deliver, with cost overages to be reimbursed by the contractor.
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Text version
EVENT # 4364
Minneapolis Convention Center Three (3) Overhead Trash/Recycling Door Replacements
October 2026
SUMMARY OF WORK
PURPOSE
The City of Minneapolis is seeking bids to replace trash/recycling overhead doors in the drive throughs of Hall C West, D East & E East at the Minneapolis Convention Center.
SCOPE OF WORK
A. Take down and haul away the three existing 8’x12’ trash/recycling overhead rolling steal doors
Hall C West, Hall D East & E East.
B. Supply and install three (3) high speed doors, no vision, black in color.
C. Install hardwired activation string on inside and outside of the enclosure
D. Field measure and verification of actual size shall be done by contractor. The above measurements are not exact.
E. High voltage electrical wiring done by owner.
F. All low voltage wiring shall be done by the contractor.
G. The quote includes a return trip to do a startup on the doors once the power has been run to the equipment.
H. The vendor shall provide all means, tools and equipment to perform the removal and installation of the new overhead door except for the high voltage electrical hook up. Lifts or forklifts are available, at MCC, for use by a certified operator (vendor shall provide the certified operator).
The bid shall include any modifications/preparations to the existing opening for the installation of the new door including removal of existing bollards. New bollards will be installed by owner.
I. All work shall be completed based on building events.
J. Coordination of all work performed with MCC Project Manager.
K. Expected Overhead Door Replacement Schedule: TBD upon contract award.
L. Required permits for work performed shall be obtained by the successful bidder.
M. Start and test for proper operation
PRE-BID MEETING
A. A mandatory pre-bid meeting will be available for interested bidders. See the “Call for Bids” document for more information regarding the mandatory pre-bid meeting. Attendance at the pre-bid meeting is mandatory for bidding eligibility.
CONSTRUCTION CONTRACTS
A. This work will be a single lump sum contract with the City of Minneapolis.
CONTRACTOR USE OF PREMISES
A. Be Responsible for the care of site and existing building.
B. Store products in storage area or locations approved in advance by owner.
C. Limits of Operation:
1. Conduct operations to minimize dust, noise and inconvenience to the public.
2. Limit construction activities to keep within areas specified in this bid.
3. Notify owner in advance if operations necessary to complete work are outside work area and of any change in hours of construction activities.
OWNER OCCUPANCY
A. Owner will occupy premises outside work area during period of construction to conduct normal operations.
B. Cooperate with owner's representative in construction operations and facilitate owner's normal operations.
TERM OF CONTRACT
A. Contract Term will begin the date of Bid Award through Owners approved project completion.
PROJECT COORDINATION
A. Plan work in advance with owner.
B. Conduct work to prevent interference with normal operation of existing building.
PRODUCTS SPECIFICATIONS
A. To be determined based on recommendations provided by the contractor.
BASIS OF AWARD
A contract will be awarded to the low, responsive, responsible bidder meeting all specifications.
Attendance at the pre-bid meeting is mandatory for bidding eligibility.
NON-EXCLUSIVE
Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.
RIGHTS OF THE CITY
The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible contractors to best serve the interest of the City.
Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.
LICENSES, CERTIFICATIONS AND REGISTRATIONS
The Contractor shall meet the license, certification, registration, and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation. Copies of such licenses, certifications, registrations, and any other requirements shall be made available upon request by the City throughout the period of the agreement.
DELAYS AND DELIVERY FAILURES
The Contractor must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Contractor shall give immediate written notice to the City Project Manager. Should the Contractor fail to deliver the proper item(s)/service(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the City Project Manager, or should the Contractor fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The Contractor shall reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Contractor from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Contractor's nonperformance shall be deducted from the balance as payment.
INVOICE AND PAYMENT
All work requested under this Contract shall be placed on a City issued Purchase Order.
Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.
Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.
Invoices shall be submitted to:
City of Minneapolis 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov mailto:submitinvoices@minneapolismn.gov
Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.
The City will not pre-pay for service. All bills shall state the location and dates of service being billed.
All fees, taxes, charges, surcharges, and revenue payments are to be itemized.
No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss.
Proof of insurance shall be supplied prior to payment for any materials stored off-site.
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