Specifications.pdf

OBJECTIVE.

Watch Care Coordinator Services

The objective is to provide a safe, secure, and supportive environment for military personnel and their families during religious education and worship activities.

1. SCOPE OF WORK.

The contractor is responsible for providing all non-personal services, including all personnel, supervision, supplies, and transportation necessary to perform comprehensive childcare, oversight, facility monitoring, and administrative support as defined in the PWS.

2. CONTRACTOR CAPABILITIES. The contractor must provide the following:

a. Trained and Qualified Personnel: Provide a sufficient number of skilled employees who meet all training, certification, and background check requirements.

b. Supervision: Furnish an onsite Supervisor during all Watch Care events to ensure PWS compliance and serve as the main point of contact.

c. Quality Control: Develop and maintain an effective Quality Control Plan (QCP) to ensure all services meet the contract standards.

d. Equipment and Supplies: Provide all items to include insurance, not explicitly furnished by the government, including any materials needed for administrative tasks or supplementary childcare activities.

3. SPECIFIC TASKS AND DUTIES.

The contractor shall perform the following specific tasks:

a. Supervision and Coordination:

1) Provide an onsite supervisor during all scheduled Watch Care events.

2) Attend all required planning and coordination meetings as directed by the Contracting Officer’s Representative (COR).

b. On-Site Watch Care and Child Supervision:

1) Provide on-site staff for all scheduled religious training and worship activities.

2) Strictly always maintain Army-mandated adult-to-child ratios and room capacity limits. The required ratios are:

a. 1:4 (0-23 months)

b. 1:5 (24-35 months)

c. 1:10 (3-5 years)

d. 1:12 (6-8 years)

e. 1:15 (9-12 years).

3) Maintain constant line-of-sight supervision of all children in care.

4) Administer basic First Aid for minor injuries and execute emergency procedures (call 911, notify parents/COR) for serious incidents.

5) Ensure proper hygiene for children, including hand washing and changing diapers/soiled clothes.

6) Enforce the local "Touch / No Touch Policy" with all staff.

7) Act as mandatory reporters for any suspicion of child abuse, reporting

IAW installation policy.

c. Administrative and Reporting Duties:

1) Manage the complete registration process for all children, ensuring all forms are accurately completed and maintained.

2) Prepare and submit a monthly invoice via Wide Area Workflow (WAWF).

3) Submit a monthly Watch Care Report detailing attendance breakdowns, work logs, sign-in sheets, and any incident reports.

4) Submit reports on needed expendable supplies and broken government property.

d. Facility Management:

1) After each event, thoroughly clean and sanitize all Watch Care rooms, surfaces, toys, and equipment.

2) Securely store all supplies and return rooms to their pre-use condition.

3) Maintain strict key control, reporting any lost keys immediately to the KO.

4. PERSONNEL QUALIFICATIONS AND COMPLIANCE.

a. Background Checks: Successfully pass a Child and Youth National Agency Check with Inquiries (CNACI) and an Installation Records Check (IRC) prior to starting work. Background checks must be re-verifying every five years.

b. Certifications: Possess and maintain current certifications in Cardiopulmonary

Resuscitation (CPR) and First Aid from the American Red Cross or American Heart Association.

1) Completed DD Form 2981, Basic Criminal History and Statement of Admission.

2) Completed DD Form 2980, Authorization for Release of Information for

Background Checks.

3) A current resume verifying at least two (2) years of relevant experience.

4) A minimum of two (2) past employer references.

5) Proof of U.S. Citizenship (e.g., U.S. Passport, Birth Certificate).

6) Form I-9, Employment Eligibility Verification.

c. Qualifications: Must obtain and have the ability/ authorization to do the following:

1) Cardiopulmonary Resuscitation (CPR) Certification (American Red Cross or American Heart Association).

2) First Aid Certification (American Red Cross or American Heart Association).

3) Child Abuse Prevention and Reporting Training (as directed by the Fort Hood

Family Advocacy Program).

4) Food Handler’s Permit (if required by installation of public health).