Specifications.pdf

SPECIFICATIONS

Electrical Testing, Maintenance, and Repair

1. Intent

It is the intent of Pinellas County (“County”) to establish a contract for Electrical Testing, Maintenance, and Repair at various county-owned or leased facilities on an as-needed basis. All work is to be performed in accordance with all applicable local, state, and federal property rehabilitation standards and/or manufacturer’s specifications and in accordance with the specifications described herein. The Contractor is responsible for all necessary permits as required and in accordance with Electrical, Testing, Maintenance, and Repair work pursuant to Pinellas County Official Codes, fees, and licensing.

2. Services

A. Typical work activity includes but is not limited to, installing and repairing mechanical connections of electrical hardware and wiring. Assembling, installing, testing, and maintaining electrical systems to ensure the system operates properly and according to set standards. Using test equipment and hand tools to locate breakdowns provides complete solutions to correct conditions and brings systems up to ensure code compliance. All quotes shall include concrete replacement, directional boring as needed, equipment rentals, subcontracting, gate conduits and gate controllers, drawings, and plans. Any relocations of receptacles, including generator requirements, shall be quoted within the hourly rate. The Contractor shall notify the Contracting Officer’s Technical Representative (“COTR”) immediately of any identified hazardous conditions with the potential to pose imminent threats to the health, safety, and welfare of County employees and residents if use is continued in the system’s current state. The Contractor shall perform all work in a timely and efficient manner. Any failure to complete the work within the time provided for in the quote approved by the County may constitute a breach of the contract. Any additional hours or expenses must be approved in writing before completion.

The Florida Uniform Statewide Building Code,

i. Building Officials & Code Administrators (“BOCA”) codes (together with adopted International Codes),

ii. Florida Department of Health regulations,

iii. Florida Department of Environmental Quality regulations,

iv. Florida Occupational Health regulations, and

v. National Electric Code (“NEC”).

B. The Contractor shall have a written safety program that complies with all applicable

Occupational Safety and Health Administration (“OSHA”) and VOSH standards for General Industry regulations and a written Permit Required Confined Space Entry Program that complies with the then current VOSH Standard Confined Space Entry Standard. A copy of these programs shall be provided to the County with the Contractor's general safety program not later than seven days after the contract award and before beginning work. The contractor shall provide copies of all certificates for all employees who shall be onsite.

C. When working in a confined space, the Contractor shall utilize only personnel trained for confined space entry and provide all entry equipment, including atmospheric test equipment. The contractor shall provide certifications when warranted.

D. Hard Hat Area: Contractor’s employees shall wear hard hats while working outdoors at the work site.

3. General Requirements

A. The Contractor shall provide personnel, materials, equipment, tools, and transportation to perform inspections, testing, service, and repair for County electrical equipment. The Contractor shall perform maintenance and repair work, emergency repairs, or replacements as requested by the COTR. The Contractor shall promptly inform the COTR of all maintenance, repairs, inspections, and testing deficiencies.

B. The Contractor shall meet the unscheduled work requirements when requested by the County Technical Representative. The contractor shall invoice the County at the firm fixed contract price for labor and material as listed on the Bid Submission Form.

C. Contractor shall perform service call work as necessary to determine the cause of system and equipment malfunctions, eliminate the cause(s), and restore the system or equipment to satisfactory working condition. These services will be ordered as-needed and will be covered as a service call under the firm fixed contract price for labor and material as listed on the Bid Submission Form.

D. County may request quotes for Special Maintenance Services. Quotes, when requested, shall be provided no later than two (2) business days unless a different time is mutually agreed to between the County and the Contractor in writing. The Contractor shall furnish quotes at no charge to the County.

E. Quotes shall contain detailed time and materials, outlining man hours and equipment hours multiplied by the hourly contract prices and estimated cost of materials minus the percentage discount bid. Equipment rental and/or subcontractors shall be at the Contractor’s cost and covered under the Contract's Labor and Material Firm Fixed hourly price portion. The contractor’s fee will be verified by County staff based on invoice copies submitted with pay requests.

F. County reserves the right to add or delete equipment, as needed, at any time

G. Contractor Equipment: The contractor shall be the owner or leaser/renter of the bucket trucks, electrical testing equipment, cable pulling truck, and any other vehicles/equipment necessary to complete the service.

4. Emergency Repair or Corrective Repairs Beyond the Scope of PM/Service Call

A. Contractor shall perform Emergency Repairs not listed in this solicitation and invoice the County at the firm fixed contract price for labor and material as listed in section 3 of the price page. In case of non-emergency repairs, a quote for required parts shall be provided to the County within two (2) business days. Once the County purchase order has been issued and the Contractor has received the required parts, repairs must be completed within fifteen (15) days.

B. Contractor shall place a call back to the County on emergency calls within one (1) hour and respond onsite to emergency repair within two (2) hours of the call or as coordinated with the County. In case of emergency service calls, unless otherwise coordinated with the County, the Contractor shall remain on site until the cause of the equipment malfunction is eliminated and the equipment is restored to satisfactory working condition.

5. Written/Electronic Report

The contractor shall provide an electronic report via e-mail or storage device within fifteen

(15) calendar days after maintenance is performed. The written report shall contain (a) the name of the person who performed maintenance; (b) the date and time; description and or designation number of equipment (c) the task performed;

(d) results of inspections, tests, and procedures performed; (e) recommendations for correcting any deficiencies not performed during the maintenance activities; and (f) emergency corrective work performed. Note: Written reports shall be submitted to the county before payment for service is processed.

6. Report Requirements

A. Daily Time Sheets At the discretion of the COTR of each job/location, the Contractor shall provide daily time sheets demonstrating for each worker (by name), man-hour(s) spent on the job, and a materials list used, or the specific job being invoiced. The time breakdown will demonstrate hours worked at the job site. This daily timesheet (for work done at the job site) must be signed by a COTR knowledgeable of the work. When the COTR requires time sheets, a copy of the daily time sheets will be sent along with the invoice to the County.

B. Written Estimates

i. The contractor’s estimator, project foreman, and a COTR shall perform site visits for estimating purposes. For each occurrence, the selected Contractor shall submit to the requesting department, for their approval, a written estimate of the proposed work before the Contractor performs any actual work. The County shall not be charged for work estimates hours whether the work is performed.

ii. Each county department will notify the contractor when services are required and provide the location and address.

iii. Each department will be responsible for providing access to the work site.

7. Replacement Parts

A. Contractor will be required to stock a supply of new high-use/expendable items to expedite repairs, such as but not limited to: wire nuts; tape; screws; junction boxes; switches; plugs, and wire. Which shall be part of the hourly quote bid.

B. Pinellas County reserves the right to purchase and supply parts as desired for installation by the Contractor.

8. Response Time

A. Normal business hours for this contract will be 7 am to 4 pm, Monday through Friday. The Contractor shall call back or contact the requesting department for all service calls within eight (8) business hours. The Contractor shall be on-site within two (2) hours for emergency service requests at no additional charge if between normal hours as defined above. If the Contractor(s) does not comply within the stated time, the County reserves the right to call the Contractors to make the necessary repairs. The Contractor will begin work within twenty-four (24) hours of notice to proceed.

9. Call Back

Follow-up or call-back work to correct previous work will not be charged to the County if the work results from improper repairs or installation of substandard parts furnished by the Contractor, faulty workmanship by the Contractor, or improper installation of parts furnished by the County.

10. Warranty

The contractor warrants all parts and workmanship for one (1) year from completion.

11. Compensation for Specialized Equipment Rental

The designated county representative will review and approve compensation for renting specialized equipment required to complete work before work commences. Invoices for reimbursement of preapproved specialized equipment rental must be accompanied by rental charge receipts.

12. Unspecified Services

The contract includes an allowance for unspecified services and related items not specifically expressed under its conditions. This allowance for unspecified services will not be utilized to determine the award, and there is no guarantee that the funds allotted for unspecified services will be utilized during the performance of this contract.

13. Technical Specifications

A. Electrical repair work on low-voltage equipment will be provided at county-owned or leased facilities. Typical types of work to be performed, but not limited to, are as follows:

i. Diagnose and replace lamps, ballasts, and starters in light fixtures in buildings, parks, and parking lots, both indoors and outdoors.

ii. Repair irrigation controllers and starters for pumps and lighting.

iii. Diagnose and replace switches, receptacles, and fixtures.

iv. Diagnose and replace heat elements in water heaters.

v. Install additional lighting, switching, and receptacles as needed or requested.

vi. Repair and/or install service for A/C from the circuit breaker panel.

vii. Diagnose/troubleshoot and conduct repairs to industrial processes and control type electrical circuits as needed.

B. Provide service/repair high-voltage electrical work at County facilities; typical types of work to be performed, but not limited to, are as follows:

viii. Diagnose, install, and repair the singular 3-phase electrical system.

ix. Diagnose, install, and repair buried and above-ground conduit, which protects the electrical conductors and personnel.

x. Replacement of utility poles (concrete and/or wood) to include hardware as needed.

xi. Diagnose/troubleshoot and conduct repairs to control equipment.

xii. Diagnose/troubleshoot repair/install electric utility equipment, such as substation, switchgear, distribution equipment, and grounding system as needed.

14. Part A: Low – Medium Voltage General Specifications

A. Work includes testing of the following voltages ranging from 480V, 2,300V, 4,160V, and 13,200V; transformer; insulation testing; deenergize & reenergize equipment, medium voltage breakers; medium voltage contactors; medium voltage switchgear; mechanical relays; motor P&I (Polarization Index); infrared testing; 480-volt breaker testing; and related equipment on County property.

B. Work shall be performed during plant outages. Outages will be scheduled on County

Property in 4-hour increments starting at 7 A.M. on the outage date. The Contractor shall be on-site at 7 A.M. The county will provide the Outage dates and scope of work.

In addition, the use of a subcontractor is prohibited.

C. Maintenance Testing Specifications 2023 or most recent edition International Electrical

Testing Association (NETA ANSI/NETA MTS-2023 or most recent edition) are incorporated by reference.

D. The Polarization Index testing and the RIC Testing on the Motor equipment located on the County Property will be conducted according to industry standards.

1. Switchgear & Switchboard Assemblies A. NETA Testing Section 7.1, Switchgear & Switchboard Assemblies

2. Transformers, Dry-Type, Air-Cooled, Low-Voltage, Small

A. NETA Testing Section 7.2.1.1

3. Transformers, Dry-Type, Air-Cooled, Large A. NETA Testing Section 7.2.1.2

4. Transformers Liquid Filled

A. NETA Testing Section 7.2.2, Transformers Liquid Filled B. NETA Testing Section 7.3.2, Cables, low-Voltage, 600 Volt Maximum

5. Switches, Air, Low-Voltage

A. NETA Testing Section 7.5.1.1

6. Switches, Air, Medium-Voltage, Metal-Enclosed A. NETA Testing Section 7.5.1.2

7. Transformer Breaker Testing

A. NETA Testing Section 7.6.1.1, Circuit Breakers, Air, Insulated- Case/Molded- Case

8. Transformer Breaker Testing

A. NETA Testing Section 7.6.1.2, Circuit Breakers, Air, Low-Voltage Power

9. Transformer Breaker Testing A. NETA Testing Section 7.6.1.3, Circuit Breakers, Air, Medium-Voltage

10. Circuit Breakers

A. NETA Testing Section 7.6.2, Circuit Breakers, Oil, Medium- and High-Voltage

11. Protective Relays A. NETA Testing Section 7.9.1 Electromechanical and Solid-State B. NETA Testing Section 7.9.2 Microprocessor-Based

12. Instrument Transformers

A. NETA 7.10

13. Ground-Fault Protection Systems, Low-Voltage

A. NETA 7.14

14. Motor Control, Motor Starters, Low-Voltage A. NETA 7.16.1.1

15. Capacitors and Reactors, Reactors (Shunt and Current-

Limiting), Dry-Type A. NETA 7.20.3.1

16. Thermographic Survey A. NETA 9.1 – 9.4 Thermographic Survey

17. Other New Equipment located at sites A. Testing following NEMA Standards

1. Part A: Low – Medium Voltage Specific Requirements for PM Work and System

Inspections

The County will provide one (1) staff member to be present while the Contractor is inspecting equipment.

2. Part A: Low – Medium Voltage Contractor Equipment, Coordination and Access

A. County will assist in coordinating any outages and scheduling of these outages with other utilities.

B. Upon award, the Contractor will be provided electrical drawings, one-line diagrams, and necessary access. In addition, prospective Bidder may be provided electrical drawings upon written request.

3. Part A: Low - Medium Voltage References

Each Bidder must submit three references with its Bid.

References shall be from customers of similar size and scope of operations as the County, to whom the Bidder has supplied the same services within the past 12 months.

References must be able to attest without reservation that the Bidder provided the contracted goods/services without a significant problem and at any time during the contract period. Proper documentation and certifications for medium to high voltage must be provided for all onsite personnel to the COTR upon request.

4. Part A: Low - Medium Voltage Insurance Claims against Bidder

In addition to the mandatory insurance requirements listed in Subsection 3.24 (Insurance Requirements) and at the request of the County, the apparent low Bidder shall submit a list of all insurance claims made against it within the past 12 months.

Failure to include this information within ten calendar days of request by the County may result in the rejection of your bid.

5. Part B: Substations & High Voltage General Specifications

A. Work includes inspections, testing, service, and repair of Electric Distribution Lines.

The Contractor shall be responsible for performing work items of maintenance and repair, alterations, de-energizing & re-energizing equipment, switching, modifying work, and emergency work as requested by the County Technical Representative.

The Contractor must promptly inform the COTR of all maintenance, repairs, inspections, and testing deficiencies.

B. Work shall include service to transformer & distribution switches, manholes, and related equipment on County Property. The Contractor must follow all OSHA

Lockout/Tagout procedures.

C. Manholes in the County's exact locations and details will be provided to the successful Bidder.

6. Part B: Substations & High Voltage Unscheduled Work Example

Examples of unscheduled work requirements are switching equipment, performing special maintenance, installing new VFI switches or similar equipment, refurbishing manholes, and repairs, such as conduit replacement, cable replacement, and cable splices.

7. Part B: Substations & High Voltage Emergency Repair Example

Examples of emergency repairs may include switching County equipment, i.e. locating, isolating, and troubleshooting a fault; repairs to County equipment and facilities, such as installing a VFI pad-mounted switch or similar equipment; transformers, vacuum switches Joslyn HVL or relay protection; controls and cable faults; and manhole refurbishment and repairs, such as conduit replacement, replacing cable, and making cable splices.

8. Part B: Substations & High Voltage Testing Procedure

The equipment on County Property shall be tested by a licensed, NETA-accredited electrician using the most recent version of The National Electrical Testing Association (NETA) Inspection and Test Procedures standards listed below. The American National Standards Institute/ National Electrical Testing Association, Maintenance Testing Specifications 2023 or most recent edition (NETA ANSI/NETA MTS-2023 or most recent edition) are incorporated by reference.

1. Transformers Liquid Filled

A. NETA Testing Section 7.2.2

2. Switches A. NETA Testing Section 7.5.1.1 – 7.5.5

3. Protective Relays

A. NETA 7.9.1 and 7.9.2

4. Cables Medium – High Voltage

A. NETA 7.3.3

5. Regulating Apparatus Load Tap Changers

A. NETA 7.12.3

6. Grounding

A. NETA 7.13

7. Surge Arrestors

A. NETA 7.19.1 – 7.19.2

8. Capacitors and Reactors

A. NETA 7.20.1

9. Outdoor Bus Structures

A. NETA 7.21

10. Fiber Optic Cables

A. NETA 7.25

11. Thermog raphic Survey

A. NETA

9.1 – 9.4

9. Part B: High Voltage Specific Requirements for PM Work and System Inspections as needed.

A. Manholes: Provide inspections and reports on manholes and equipment listed in this section under Paragraph 2.10 C. The contractor shall inspect manholes for toxic gases and loops; clean and remove debris and pump water from a manhole; check fault indicators, splices and terminations, bus connection points, and cable supports. The County will provide one (1) staff member to be present while the Contractor inspects manholes.

B. The Contractor shall provide the County Representative with a report listing spare parts, pricing, availability of these parts, and notification of any obsolete parts.

C. Substation Transformers: Substation transformers shall be inspected and tested annually for oil and infrared; a complete test is required every three (3) years for the transformer substation yard and every six (6) years for the load tap changer. A written report must be provided with inspection results and recommended remedial action in accordance with “Transformers Liquid Filled 1. A. NETA Testing Section 7.2.2.”

D. Installation Requirements for Underground Conduit Systems: The Contractor shall install two, 2-inch conduits by directional bore method and associated vaults.

Directional Boring is a trenchless method for installing a product pipe. It is a multi-stage process consisting of site preparation, equipment setup, pilot bore, product pipe pulling through directional bore, and site restoration. Alignment of the bore is accomplished by proper orientation of the drill bit head. Orientation and tracking of the drill bit are determined by using an acceptable tracking system from the transmitter located within the drill bit head. No moles, pipe bursting, open trenching, or similar are permitted. The contractor shall submit a work plan detailing the procedure and schedule to execute the project. The conduit shall be placed at a minimum depth of 24 inches and no deeper than 48 inches. Toneable mule tape shall be placed within the conduit. Conduit shall be rolled HDPE 2” diameter, Schedule 40, UL listed. ASTM D 2447, ASTM D 3350, and ASTM F714 are approved equally by the County Engineer. Vaults shall be

Synertec 1730 or approved equal, stenciled onto the cover, “COB Fiber Optic.” Depth of the vault shall be 24” and installed according to WSDOT Standard Specification (minimum 6-inches of 5/8” minus quarry rock).

10. Part B: Substations & High Voltage Contractor Equipment, Coordination and Access

A. Contractor Equipment: The contractor shall be the owner or leaser/renter of the bucket trucks, electrical testing equipment, cable pulling truck, and any other vehicles/equipment necessary to complete the service.

B. The county will assist with coordinating and scheduling any outages required with other utilities.

C. Upon award, the Contractor will be provided electrical drawings, one-line diagrams, and access to locations as needed.

11. Part B: Substations & High Voltage References

A. Each Bidder must submit three references with its Bid. References shall be from customers of similar size and scope of operations as the County, to whom the Bidder has supplied the same services within the past 12 months. References must be able to attest without reservation that the Bidder provided the contracted goods/services without a significant problem and at any time during the contract period.

B. Contractor shall have at least three (3) years’ experience in this field. The Bidder must possess thorough knowledge, enough experience, and expertise to demonstrate the ability to provide maintenance and repairs on electric distribution lines. The Bidder shall be properly licensed and have trained technicians qualified to maintain and service electric distribution lines.

12. Part C: Power Pole & Aerial 4160V Maintenance & Repair

A. Power poles with cross arms ranging from 35ft. to 55 ft. The aerial cable is 4,160 medium voltage, size 2-0 and 350 MCM. The contractor shall be permitted to use an approved subcontractor for County power pole work only.

1. The wooden power poles are encased in concrete, rock, or earth diggable.

Cross arms and insulators must be inspected and tested, and a written report of inspection results and recommended remedial action must be provided. The wooden power poles are in Decay Zone 4. Inspection shall include visual, sound, a n d b o r e , e x c a v a t i o n t o a depth of 18 inches, treatment as needed, and electronic inspection. The wooden power poles require inspection in the contract's first year, followed by inspection every five (5) years. Other related equipment shall require inspection on an annual basis.

2. Replacement wooden poles shall be by ANSI 05.1 (American National Standards

Institute) and be Class 4 with lengths ranging from 35ft. to 55ft. Wires up to 350

MCM may require replacement or repair. Related equipment such as lighting arrestors, gang switches, insulators, and cross arms may require replacement or repair. Replacement and repairs will be invoiced at the contract price for labor and materials as listed on the bid form.