Specifications.pdf

B-2438BM

GROUP 31 AUTOMOTIVE BATTERIES

SPECIFICATIONS

Gwinnett County Public Schools (GCPS) is soliciting competitive sealed bids from qualified suppliers for Group 31 Automotive Batteries.

Communication – Gwinnett County Public Schools Personnel: Individuals, firms, and businesses seeking an award of a Gwinnett County Public Schools contract may not initiate or continue any verbal or written communications regarding a solicitation. Bid submissions will be received digitally until 9:00 AM, Tuesday, February 27, 2024, through the Bonfire Interactive online portal located at https://gwinnett.bonfirehub.com or by visiting the GCPS Purchasing website at https://www.gcpsk12.org/Page/24587. A list of submitting firms will be available the following business day on our website. All communications concerning the Bid must be submitted in writing to the Gwinnett County Public School’s Purchasing Department via Bonfire under the “Message Center” section of the bid. No response other than written communication by the Purchasing Department will be binding upon Gwinnett County Public Schools. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. The Purchasing Department, in its discretion, may call upon user departments for clarification in their area of expertise. All questions or commentary must be received in Bonfire under the “Message Center” section no later than 9:00 AM, Wednesday, February 21, 2024 to allow for appropriate and timely responses.

Term

This contract is effective from approximately April 30, 2024 through April 29, 2025, or upon award.

GCPS reserves the right to renew this bid up to a maximum of four (4) additional one-year periods for a total potential term length of five (5) years with the approval of the Gwinnett County Board of Education. Bid extensions will be approved in one-year increments. Pursuant to O.C.G.A.

Section 50-5-64, this contract shall not be deemed to create a debt of The Board for the payment of any sum beyond the fiscal year of execution or, in the event of a renewal, beyond the fiscal year of such renewal.

Award will be made to the supplier(s) submitting the lowest responsive and responsible bid.

GCPS reserves the right to reject any or all bids to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. GCPS reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion. All companies submitting a bid will be notified in writing of award.

The information concerning the specifications, manufacturer’s name, or model ID numbers is based on the latest available information that the district has. If the information listed concerning the specifications, manufacturer, or model ID number is incorrect, please notify the Buyer in Bonfire under the “Message Center” section no later than 9:00 AM, Wednesday February 21, 2024, to allow for appropriate and timely responses to update the information on the bid table. The district may decide that the item needs to be re-bid if an error has occurred in the product specified and suppliers fail to notify the district about the discrepancies.

Quantities The annual usage across all shops is approximately 2,500. The actual quantities may vary depending upon need. Orders will be placed on an as needed basis and must be filled regardless of quantity or total dollar amount.

Battery Core(s) Pick-up/Exchange The Supplier will provide manifests upon pick-up. Battery core(s) deemed unrepairable and/or missing, the core charge(s) will be billed on a separate invoice.

https://gwinnett.bonfirehub.com/

Supplier Location Requirement Supplier must have a brick and mortar facility / storefront within Gwinnett County.

Deliveries

• Payments will be made only for actual product delivered and accepted by GCPS.

• In Stock Parts:

o Deliver free of charge within one business day of receiving Purchase Order.

• Non-Stock Parts:

o Deliver within three (3) business days after receipt of Purchase Order.

• Parts on National Backorder:

o Provide a lead-time for delivery within one business day of receipt of purchase

Order.

o Deliver no later than the expiration of the lead-time free of charge for normal shipping methods.

o If GCPS elects expedited shipment methods, the additional shipping cost may be billed to GCPS.

o GCPS reserves the right to obtain parts from other sources if lead times for the back order exceed its needs and/or if deliveries are not made within lead times stated by contractor.

• Delivery charges for new/core batteries should be included in the bid price for the

Gwinnett County Public Schools Fleet Maintenance locations listed below:

Lawrenceville Fleet Maintenance Facility Harbins Fleet Maintenance Shop 600 Old Snellville Hwy 3550 New Hope Rd.

Lawrenceville, GA 30046 Dacula, GA 30019

Centerville Fleet Maintenance Shop Norcross Fleet Maintenance Shop 3095 Centerville Hwy 4180 Blue Ridge Industrial Pkwy Snellville, GA 30039 Norcross, GA 30071

Buford Fleet Maintenance Shop Lilburn Fleet Maintenance Shop 3615 Ridge Rd. 45 Arcado Road Buford, GA 30519 Lilburn, GA 30047

Damages Damaged products will not be accepted. It will be the responsibility of the successful supplier to incur any additional expenses associated with picking up and replacing any damaged products received by GCPS.

PRODUCT REQUIREMENTS: Group 31 Heavy Duty – Top Stud Terminal

Flooded

• Minimum acceptable Cold Cranking Amps (CCA): 1,000

• Minimum acceptable Reserve Capacity, (in minutes): 195 minutes

• Minimum acceptable Warranty of 18 months full replacement warranty.

• Batteries must be new. GCPS will not accept used batteries.

Absorbed Glass Mat (AGM)

• Minimum acceptable Cold Cranking Amps (CCA): 1,000

• Minimum acceptable Reserve Capacity, (in minutes): 195 minutes

• Minimum acceptable Warranty of 36 months full replacement warranty.

• Batteries must be new. GCPS will not accept used batteries.

Term