Specifications.docx
DOCX document 31 KB Posted
- Attached to
- BARBER SERVICE FOR TVRJ
- Solicitation number
- ARFQ 0608 RJC2200000008 1
- Issued by
- Barbour County, West Virginia
About this file
This specification document is a Request for Quotation for barber services issued by the Tygart Valley Regional Jail and Correctional Facility located at 400 Abbey Road, Belington, West Virginia. The solicitation seeks an open-end contract to provide inmate haircuts at the facility, which has a capacity of 486 inmates with an estimated 350 haircuts per month. Barber services must be provided on Monday evenings from 6:00 p.m. to 10:00 p.m., with Tuesday available as a makeup day if services are not completed on Monday. Each inmate is limited to one haircut per month. The vendor must be licensed as a barber or cosmetologist, pass a background check, and be registered with the State of West Virginia in good standing with the Secretary of State's Office prior to contract award. All vendors must supply their own tools and supplies, perform services for both male and female inmates, and use clippers or trimmers only, as scissors are prohibited within the correctional facility.
Pricing shall be submitted on a per-haircut basis, with the contract awarded to the vendor offering the lowest overall total cost. Invoicing must be submitted monthly in arrears and must include the date of services, master contract number, and the vendor's complete address. Payment will be rendered monthly for all services performed and accepted during the previous month. The vendor is responsible for all travel costs, mileage, and travel time associated with performance of the contract, and these costs may be incorporated into the quoted flat fee but will not be reimbursed separately by the agency. Vendors are prohibited from subcontracting barber services, and failure to perform services in accordance with the specifications or to comply with applicable laws and facility requirements constitutes vendor default, which may result in immediate contract cancellation.
View the file
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| PRICE SHEET.xlsx | XLSX spreadsheet | |
| Exempt - Terms and Conditions - DCR Revised 10-22-2020 (1) Barber.pdf | ||
| Exempt - Purchasing Affidavit - 3-9-2019 (1).pdf | ||
| DrugFreeAff.pdf | ||
| Final_ARFQ_0608_RJC2200000008_1_WV_ARFQ_FORM.PDF |
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Text version
REQUEST FOR QUOTATION
[BARBER SERVICES]
SPECIFICATIONS
1. PURPOSE AND SCOPE: Tygart Valley Regional Jail & Correctional Facility to establish an open-end contract for Barber Services located at 400 Abbey Road, Belington, WV 26250.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means Inmate haircuts for Tygart Valley Regional Jail and Correctional Facility.
2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Tygart Valley Regional Jail and Correctional Facility.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1. Vendor must have Barber or Cosmetology license.
3.2. Vendor must include a copy of said license with its bid. Only licensed Barbers or Cosmetologists shall be permitted to cut hair.
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.1
4.1.1 BARBER SERVICES
4.1.1.1 The barber service is inside a Correctional Facility.
4.1.1.2 Vendor must supply own tools and supplies.
4.1.1.3 Vendor must cut hair for male/female inmates.
4.1.1.4 Facility has capacity for 486 inmates however facility estimates approximately 350 haircuts per month.
4.1.1.5 Facility DOES NOT allow scissors in the facility. Vendor must use clippers/trimmers only.
4.1.1.6 Haircuts must be on Monday of each week and time of service is 6:00 pm – 10:00 pm.
4.1.1.7 If vendor needs to change the day, said change must be approved by the Superintendent/Designee of said facility.
4.1.1.8 If vendor is unable to finish all haircuts on Monday, Tuesday will be the makeup day for any inmate who was not serviced on Monday.
4.1.1.9 Vendor must be able to pass a background check.
4.1.1.10 Vendor shall not trim any facial hair, including beards and mustaches.
4.1.1.11 Vendor shall not sub-contract the barber services. Should vendor not be able to perform barber services on a Monday, the Superintendent/designee must approve another day of the week.
4.1.1.12 Inmates are allowed one (1) haircut per month.
4.1.1.13 Prior to contract award, Vendor must be a registered vendor with the State of WV and in good standing from the Secretary of State’s Office.
4.1.1.14 Vendor must invoice for payment on a MONTH basis.
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by listing the flat rate amount for each line item and the extended amount for each item listed (individual flat (x) estimated number of haircuts per month), and overall total cost (this number should come from the estimated number of haircuts. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: Kimberly.S.Murphy@wv.gov
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: Agency shall pay per haircut, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract for the previous month. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
8. INVOICING:) Invoicing shall be submitted for payment monthly (in arrears and must include the following information: DATE OF SERVICES, MASTER CONTRACT NUMBER, and COMPLETE ADDRESS OF VENDOR.
9. TRAVEL:
Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
10. FACILITIES ACCESS.
10.1 Vendor shall notify Agency immediately of any lost articles.
10.2 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
11. VENDOR DEFAULT:
11.1. The following shall be considered a vendor default under this Contract.
11.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
11.1.2. Failure to comply with other specifications and requirements contained herein.
11.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
11.1.4. Failure to remedy deficient performance upon request.
11.2. The following remedies shall be available to Agency upon default.
11.2.1. Immediate cancellation of the Contract.
11.2.2. Immediate cancellation of one or more release orders issued under this Contract.
11.2.3. Any other remedies available in law or equity.
12. MISCELLANEOUS:
12.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________
Revised 12/12/2017
File details come from the government source that posted it. Updated .