Specifications.docx

BASIS OF AWARD

Award will be made to the quote responses whose offer provides the greatest value, in our view, to the County from the standpoint of suitability to purpose, quality, service, previous experience, life cycle, cost, ability to deliver, or for other reasons deemed by Purchasing to be in the best interest of the County.

Public Quote Opening: As soon as possible after the date and time specified by the Request for Quote, pricing information will made public to all quote responses. The responses will remain sealed during the quote evaluation period, and will be made available for public inspection upon notice of quote award.

This quote award will be determined to be best value to County. Quote responses will be considered valid for a period of 180 calendar days after quote closing date above.

Multiple awards may be made as a result of this Request for Quotation.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

SPECIFICATIONS

General Modular Furniture Installation Scope of Work Installations and knockdowns/ reconfigurations will be on an “as required” basis involving various County offices and equipment located through-out the County.

The number of men and equipment to be supplied will vary by each separate requirement and will be consistent with pre job quotations.

Vendor must have:

No guarantee of any minimum number of jobs, or size of job(s) is given.

All installation/ knockdown/ reconfiguration projects will be treated as a separate project. A scope of work will be issued, and a site visit conducted. Contracted vendors shall submit their bid, and the lowest bid meeting specifications will be awarded.

Coordination and scheduling of installations and knockdown/reconfigurations will be made by the County’s Architectural Services Division Installation Coordinator located at 9660 Ecology Lane Sacramento, CA. (916) 876-6342. Vendor is to accommodate County’s scheduling needs when performing installations. This may involve skeletal installation first (spine and cross sections) to facilitate concurrent cable installation by County personnel.

The County will attempt to give at least 1 week advance notice of pending installations / reconfigurations.

Vendor shall possess all necessary licenses and permits required for the work. All work to be performed by fully trained installation crews with adequate supervision to labor ratios.

Vendor shall have, or have access to, sufficient labor, equipment/tools including vehicles to perform the work required. At least one truck is to accompany a crew at all times.

Vendor may be required to tour the buildings or rooms involved in any installation/reconfiguration project to familiarize themselves with the scope of work and limitations of facilities. Failure to take into consideration the scope of the work or its complexity and any and all facility limitations shall not be cause for a later claim for additional charges.

All work shall be accomplished within the time limits agreed upon by the successful bidder’s representative and the County’s designated installation coordinator. All installations are to be followed by a walk through / final inspection between the vendor and the county installation coordinator.

In the event of inclement weather, the installation company shall adequately protect all office modular furniture and facility floor coverings during any move.

One hour round trip will be allowed for a truck and driver for each days work. All other workers time shall start upon arrival at the work location and end upon leaving the work location.

There will be no extra charge for vendor’s truck unless the project coordinator requests movement of materials to another location. Mileage will be paid when moving county owned materials. Mileage charges will be paid beginning at the first location where materials are picked up and ending at the drop off point. Mileage will not be paid to or from the vendor’s shop. The driver will be paid at the lowest tiered wage when needed.

Vendor shall provide a sign in/out time sheet on all jobs. A copy of this sheet shall be provided to the project coordinator at the end of each work day and shall be the official basis for payment on all time and material jobs.

Any damage done to County property shall be repaired or replaced in a timely manner at actual market value.

DETAILED SPECIFICATIONS

Safety Requirements: All services shall comply with current California State Division of Industrial Safety Orders and O.S.H.A. The provider shall plan and conduct the work in a manner that will safeguard all persons from injury.

Compliance with all laws: Contractor shall comply with all applicable federal, state, and County statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of California and construed with and governed by the laws of the State of California.

Job Estimates: Vendor is to provide “not to exceed” job time and cost quotes before beginning work. Justification will be required for job time and/or costs beyond original quote.

Fuel and energy surcharges shall not be allowed.

Packing Materials: Reusable packing cartons provided by vendor shall be returnable for full refund. Vendor shall pick these cartons up at no charge when in the area. Special trips for carton pickup will not be required. Departments may keep cartons up to 90 days before being charged.

Security: Some work locations will require that the successful bidder provide the name, date of birth, and social security number for persons assigned to the performance of the work prior to beginning the work. This information may be used to obtain a criminal background check.

Any person or persons not acceptable to the County shall be prohibited from working on the job(s). If the Contractor is unable to provide personnel who are eligible to pass the County’s Secure Facility requirements the County may elect to award the job to another.

REQUIRED CREDENTIALS

Please submit copies of required credentials with bid response.

Must be registered with the Department of Industrial Relations

C61 & D34 Prefabricated Contractors License a P.U.C. licensed carrier valid California motor carrier permit

No Government Debarment in past Five (5) years

A letter from contractors’ insurance company stating contractor qualifies for $2,000,000 of liability insurance, $10,000 in fidelity insurance, and is presently covered by workers compensation insurance.

Prevailing Wage: Prevailing wages must be paid on installations meeting these criteria:

Pursuant to California Labor Code Section 1720 and following, and Section 1770 and following, the successful bidder shall pay not less than the prevailing rate of per diem wages on required installations as determined by the Director of the California Department of Industrial Relations. Copies of the prevailing wage determinations are on file at the office of the County of Sacramento Labor Compliance Program, 9700 Goethe Road, Suite D, Sacramento, CA 95827, and are also available on the internet at http://www.dir.ca.gov/DLSR/PWD.

Labor Compliance The County of Sacramento received final approval from the Director of California Department of Industrial Relations as a Labor Compliance Program effective March 15, 1994. All questions regarding this Labor Compliance Program and prevailing wage requirements should be directed to the Labor Compliance Section at (916) 875-2711. In accordance with Section 1771.5 of the California Labor Code, the payment of the general prevailing rate of per diem wages or the general prevailing rate of per diem wages for holiday and overtime is not required for any public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction work, or for any public works project of fifteen thousand dollars ($15,000) or less when the project is for alteration, demolition, repair, or maintenance work.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.