Specifications.doc

SPECIFICATIONS

DISPOSAL OF DECEASED ANIMAL REMAINS

Quote No. TBD

1. DESCRIPTION

Pinellas County seeks the services of vendor to provide transportation and cremation services for animal remains. Services include the pick-up, weighing, transport, and cremation of animal remains from two (2) County sites.

Site 1: Pinellas County Animal Services (PCAS) has a weekly average of approximately 1,790 pounds or 93,000 pounds on an annual basis. Although this facility has a crematory, a decision has been made to contract services. Services at this site will be required twice per week.

Site 2: Pinellas County Public Works Department has a weekly average of approximately 135 pounds or 7,000 pounds on an annual basis. Animals are predominately wild game (birds, squirrels, deer, coyotes, raccoons and possum). There are seasonal spikes in deer fatalities during cooler weather when morning fog is common (November – March). Public Works is responsible for roadways and part of their role is to remove and dispose of dead animals from vehicular strikes. Services at this site will vary from once per week to twice per week from November through March during fog when deer fatalities increase. The contractor may contact Public Works ahead of the weekly pickup to confirm need for pick-up.

2. REQUIREMENTS

A. Contractor must be capable to provide services to pick-up and weigh remains at a minimum of twice per week at the PCAS site and once to twice (as needed) per week at Public Works. In the event an additional pick-up is required, that pick-up shall be at the contract unit price quoted.

B. Provide scale for weight recoding at time of each pick-up. The scale should be large enough to weigh deer and large game.

C. Provide a weight receipt to the County Representative at the time of each pick-up.

D. Provide cart to transport from remains from freezer to truck at the PCAS site only. This is not necessary at the Public Works site, which has a staging area for loading.

E. Transport animal remains to their authorized cremation facility or other suitable and authorized facility. The cremation facility must possess a Department of Environmental Protection (DEP) Air General Permit, which must be in compliance for the term of the contract. Provide the authorized cremation facility and provide copy of the Permit with this quote submittal.

F. Maintain in good standing all applicable insurances, licenses and permits and comply with regulations, environmental compliance professional and industry standards and practices.

G. Provide sufficient qualified trained technicians. Personnel shall be physically capable of conducting removals without assistance from County staff. All personnel shall present a professional appearance while performing services.

3. SERVICES

A. Remove frozen animals remains from walk-in freezers or standard commercial type freezers at least twice per week, during normal work days and hours and transport and cremate remains. A regular pick-up schedule shall be established during the pre-commencement meeting.

B. Remains shall be loaded to a properly licensed and certified transport vehicle to an authorized facility for cremation. Disposal of cremated remains shall be in a manner which is respectful, proper and adequate.

C. Empty freezers and weigh remains on Vendor provided scale. The County Representative shall be present to oversee and confirm weight and accept receipt. The net weight should equal the weights of any recorded data maintained at the freezers (if available). Remove remains from freezer and load for transport.

D. Regular business hours are from 7:30 AM to 5:00 PM.

E. Sites Site 1 PCAS: requires pick-up twice weekly.

The pick-up point will be the rear of building and can only be approached by using the employee entrances. The main gate does not open until 9 AM. Vendor should use the second gate for employee parking and which is also the best pick-up point. Pick-ups should be as unobtrusive as possible due to sensitivity for visitors to the adoption center. The awardee will be provided with contact numbers so they may enter the gate.

PCAS has one walk-in freezer with no shelves. Remains will be in a frozen state, however any unfrozen remains shall be picked-up on next service.

Site 2 Public Works: pick-up varies from once per week to twice per week during November through March when fog is present and deer fatalities increase.

The pick-up point will be the exterior of building 8 at the covered patio. This site is easily accessible by parking directly next to freezers. There are 2 smaller freezers where remains are stored.

4. COUNTY REPRESENTATIVES

Ross “Rusty” Walker

Karen Ballard

Animal Services Department

Public Works Department

12450 Ulmerton Road

22211 US 19 N.

Largo FL 33774

Clearwater FL 33765

727-582-2592

727-464-8861 rwalker@pinellascounty.org kballard@pinellascounty.org

5. MEASUREMENT AND PAYMENT

The method of measurement and basis of payment shall be all inclusive of all services to arrive, provide scale, cart, weigh, pick-up, and transport and cremate remains, payable per pound confirmed by County Representative with provided receipt, payable at the contract unit price quoted per pound.

Invoices shall be submitted on a monthly basis documenting the number of pick-ups and number of pounds. Each department will establish a separate purchase order and require separate invoices.

QUOTE SUMMARY

DISPOSAL OF DECEASED ANIMAL REMAINS

Quote No. TBD

Certificate / License

Air General Permit

Most Recent Compliance Demonstration & Testing