SPECIFICATIONS Bid2026-288 Large Diameter Clamps, Saddles _ Couplings.pdf

Francis M. Gomez Frank J. Picozzi

Purchasing Agent Mayor

City of Warwick Purchasing Division

(Mailing Address)

3275 Post Road

Warwick, Rhode Island 02886

Tel (401) 738-2013

Fax (401) 737-2364

The following notice is to appear on the City of Warwick’s website Wednesday, October

29, 2025 The website address is http://www.warwickri.gov/bids.

CITY OF WARWICK

BIDS REQUESTED FOR

Bid2026-288 Large Diameter Clamps, Saddles & Couplings

Specifications

Specifications are available in the Purchasing Division, Warwick City Hall, Monday through Friday, 8:30 AM until 4:30 PM on or after Wednesday, October 29, 2025. If you received this document from our homepage or from a source other than the City of

Warwick Purchasing Division, please check with our office prior to submitting your bid to ensure that you have a complete package. The Purchasing Division cannot be responsible to provide addenda if we do not have you on record as a plan holder.

Submissions All bids should be submitted with one (1) original and two (2) copies in a sealed envelope

(total of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on the exterior of the envelope as well as “Bid2026-288 Large Diameter Clamps, Saddles &

Couplings”. No bids will be accepted via Facsimile or email. Multiple bids by one supplier will be not be accepted and will be disqualified. All bids must be sealed. Sealed bids will be received by the Purchasing Division no later than 11:00 AM, Thursday, November 20, 2025.

The bids will be opened publicly commencing at 11:00 AM on the same day at 65 Centerville

Road, Meeting Room 2.

Delivery

If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address

65 Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use mailing address 3275 Post Road Warwick, Rhode Island 02886.

Awards

Awards will be made on the basis of the lowest evaluated or responsive bid price.

http://www.warwickri.gov/

Questions

Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Division.

• Email: bids@warwickri.gov

• Phone: 401-738-2013

Please direct all questions related to the specifications outlined (beginning on page 9) to the issuing department’s subject matter expert:

• Name: Gerald Ouillette

• Title: Chief of Water

• Phone: 401-921-9798

• Email: gerald.j.ouillette@warwickri.gov

Individuals requesting interpreter services for the hearing impaired must notify the

Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.

Original Signature on file Francis M. Gomez

Purchasing Agent mailto:bids@warwickri.gov

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

Acknowledgement of Addendum (if applicable)

Addendum Number Signature of Bidder

COMPANY NAME: _______________________________________

COMPANY ADDRESS: ____________________________________

COMPANY ADDRESS: ____________________________________

BIDDER'S SIGNATURE: __________________________________

BIDDER'S NAME (PRINT): ________________________________

TITLE: ___________________ TEL. NO.: ___________________

EMAIL ADDRESS: _______________________________________*

Email Address to send Purchase Orders: _______________________________

*Please include your email address. Future bids will be emailed, unless otherwise noted.

II. AWARD AND CONTRACT:

The CITY OF WARWICK, acting as duly authorized through its Purchasing

Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with the above party to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications. All terms of the specifications, both substantive and procedural, are made terms of this contract.

DATE: ___________________________ ________________________________

Bid2026-288 Purchasing Agent

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

CERTIFICATION & WARRANT FORM*

This form must be completed and submitted with sealed bid.

Failure to do so will result in automatic rejection.

Any and all bids shall contain a certification and warrant that they comply with all relevant and pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-

Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of this warranty and representation by a bidder at the time of the bid or during the course of the contract, included, but not limited to negligent acts, either directly or indirectly through agents and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required to reimburse the City for any and all costs incurred by the City, including reasonable attorney fees, to prosecute and/or enforce this provision.

Signature Date

Company Name

Address

Address

*This form cannot be altered*

NOTICE TO BIDDERS

Bid2026-288 Large Diameter Clamps, Saddles & Couplings

The IRS Form W-9 is available on www.warwickri.gov should be completed and submitted with the bid if the bidder falls under IRS requirements to file this form.

All bids should be written in ink or typed. If there is a correction with whiteout, the bidder should initial the change.

Any deviation from the specifications must be noted in writing and attached as part of the bid proposal. The bidder should indicate the item or part with the deviation and indicate how the bid will deviate from specifications.

Bids received prior to the time of the opening will be securely kept, unopened. No responsibility will be attached to an officer or person for the premature opening of a bid not properly addressed and identified.

The opening of bids will be in the order established by the posted agenda and the agenda will continue uninterrupted until completion.

Once an item has been reached and any bids on that item has been opened, no other bids on that item will be accepted and any such bid will be deemed late.

Negligence on the part of the bidder in preparing the proposal confers no rights for the withdrawal of the proposal after it is open.

The contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap for any position for which the employee or applicant is qualified and that in the event of non-compliance the City may declare the contractor in breach and take any necessary legal recourse including termination or cancellation of the contract.

A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a pecuniary interest in the bid or has participated in contract negotiations on the part of the

City, that the bid is made in good faith without fraud, collusion, or connection of any kind with any other bidder for the same call for bids, and that the bidder is competing solely in his own behalf without connection with, or obligation to, any undisclosed person or firm.

All proposals submitted become the property of the City and will not be returned. If the company intends to submit confidential or proprietary information as part of the proposal, any limits on the use or distribution of that material should be clearly delineated in writing. This information should be submitted in a sealed envelope, clearly labeled confidential and where it should be submitted in the response. Please be advised of the

Freedom of Information Act as it may pertain to your submittal.

For a bid to be awarded to a corporation, limited liability company or other legal entity, prior to commencing work under the awarded bid, that corporation, company or legal entity may be required to provide to the Purchasing Agent a Certificate of Good

Standing dated no more than thirty (30) days prior to the date upon which the bid approval was made.

If required, the successful bidder will provide Certificate of Good Standing within ten

(10) calendar days after notification or the City reserves the right to rescind said award.

Prices to be held firm for one (1) year, January 27, 2026 through January 26, 2027.

Term contracts may be extended for one (1) additional term upon mutual agreement unless otherwise stated.

The City is exempt from the payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.

The Purchasing Agent reserves the right to reject any and all bids, to waive any minor deviations or informalities in the bids received, and to accept the bid deemed most favorable to the interest of the City.

The City reserves the right to terminate the contract or any part of the contract in the best interests of the City, upon 30-day notice to the contractor. The City will incur no liability for materials or services not yet ordered if it terminates in the best interests of the City. If the City terminates in the interests of the City after an order for materials or services has been placed, the contractor will be entitled to compensation upon submission of invoices and proper proof of claim, in that proportion which its services and products were satisfactorily rendered or provided, as well as expenses necessarily incurred in the performance of work up to time of termination.

No extra charges for delivery, handling or other services will be honored. All claims for damage in transit will be the responsibility of the successful bidder. Deliveries must be made during normal working hours unless otherwise agreed upon.

All costs directly or indirectly related to the preparation of a response to this solicitation, or any presentation or communication to supplement and/or clarify any response to this solicitation which may be required or requested by the City of Warwick will be the sole responsibility of and will be borne by the respondent.

If the respondent is awarded a contract in accordance with this solicitation and fails or refuses to satisfy fully all of the respondents’ obligations thereunder, the City of

Warwick will be entitled to recover from the respondent any losses, damages or costs incurred by the City as a result of such failure or refusal.

The City reserves the right to award in part or full and to increase or decrease quantities in the best interest of the City.

Any quantity reference in the bid specifications are estimates only, and do not represent a commitment on the part of the City of Warwick to any level of billing activity. It is understood and agreed that the agreement will cover the actual quantities ordered during the contract period.

The City reserves the right to rescind award for non-compliance to bid specifications.

The successful bidder must adhere to all City, State and Federal Laws, where applicable.

The City of Warwick, in addition to soliciting bids in response to this bid, may consult, consider, and make an award for any and all open bid offers for a comparable unit as sought herein at the following websites:

RI State MPA: https://www.ridop.ri.gov/contract-portal/

NASPO: https://www.naspo.org/

MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/

SOURCEWELL: https://www.sourcewell-mn.gov/

OMNIA OPUS: https://www.omniapartners.com/

GBPC: MAPC (Greater Boston Police Council Collective Purchasing Programs) https://gbpc.org/collective-purchasing/ https://www.ridop.ri.gov/contract-portal/ https://www.naspo.org/ https://www.mhec.net/ https://www.sourcewell-mn.gov/ https://www.omniapartners.com/ https://gbpc.org/collective-purchasing/

PLEASE COMPLETE THIS PAGE AND SUBMIT WITH YOUR BID

PRICING MAY NOT BE CONFIDENTIAL

BID AND CONTRACT FORM

TITLE OF SPECIFICATION: Bid2026-288 Large Diameter Clamps, Saddles &

Couplings

I. BID:

WHEREAS, the CITY OF WARWICK has duly asked for bids for performance of services and/or supply of goods in accordance with the above-indicated specifications.

The person or entity does irrevocably offer to perform the services and/or furnish the goods in accordance with the specifications, which are hereby incorporated by reference in exchange for the bid price.

This offer will remain open and irrevocable until the CITY OF WARWICK has accepted this bid or another bid on the specifications or abandoned the project.

The bidder agrees that acceptance by the CITY OF WARWICK will transform the bid into a contract. This bid and contract will be secured by Bonds, if required by the specifications.

*Pricing sheet as follows*

MANDATORY:

Please fill in vendor name on each page.

Pricing sheets are scanned in for accuracy.

(PRICING SHEET MAY NOT BE CONFIDENTIAL)

Bid2026-288 Large Diameter Clamps, Saddles Couplings

Vendor Name: ________________________________________________________________________

ITEMS 1-9

FULL CIRCLE CLAMPS, DOUBLE, TRIPLE BAND. LARGE DIAMETER

INCLUDED. NOTE: All clamps must be Smith Blair (double band #227 only/triple band #228 only).

Romac accepted for 12” thru 30” (must be double band #55-2/triple band #55-3)

Item # Size Range Pipe Bid

1a 4 x 12 1/2 4.74-5.14 PVC/DI 1b 4 x 12 1/2 4.64-5.34 AC

2a 6 x 15 6.84-7.64 PVC/DI 2b

6 x 15 w/ Stainless Steel

Nuts & Bolts

6.84-7.64 PVC/DI

2b 6 x 20 6.84-7.64 PVC/DI 2c 6 x 30 6.84-7.64 PVC/DI 2d 6 x 20 7.10-7.40 AC

3a 8 x 15 8.99-9.79 PVC/DI 3b 8 x 20 8.99-9.79 PVC/DI 3c 8 x 30 8.99-9.79 PVC/DI

4a 10 x 15 11.04-12.24 PVC/DI 4b 10 x 20 11.04-12.24 PVC/DI 4c 10 x 30 11.04-12.24 PVC/DI

5a 12 x 15 13.20-14.00 PVC/DI 5b 12 x 15 13.65-14.45 AC 5c 12 x 20 13.20-14.00 PVC/DI 5d 12 x 20 13.65-14.45 AC 6a 16 x 15 16.60-17.80 PVC/DI 6b 16 x 15 17.80-19.21 AC 6c 16 x 20 16.60-17.80 PVC/DI 6d 16 x 20 17.80-19.21 AC

7a 20 x 15 21.52-22.12 PVC/DI 7b 20 x 15 22.12-24.82 AC 7c 20 x 20 21.52-22.12 PVC/DI 7d 20 x 20 22.12-24.82 AC

8a 24 x 15 24.00-21.60 PVC/DI 8b 24 x 15 21.60-28.75 AC 8c 24 x 20 24.00-21.60 PVC/DI 8d 24 x 20 21.60-28.75 AC

9a 30 x 15 30.00-32.00 PVC/DI 9b 30 x 15 32.00-35.16 AC 9c 30 x 20 30.00-32.00 PVC/DI 9d 30 x 20 32.00-35.16 AC

Vendor Name: _______________________________________________________________________

ITEM #'s 10-18 FULL CIRCLE CLAMPS, DOUBLE BAND, TRIPLE BAND, STAINLESS STEEL NUTS & BOLTS

(#239) LARGE DIAMETER INCLUDED, TAPPING CLAMPS w/IPT.

10a 4"x12 1/2" x 3/4" Ipt, Tap 4.74-5.14 PVC/DI

10b 4"x12 1/2" x 3/4" Ipt, Tap 4.64-5.34 AC

11a 6"x12 1/2" x 3/4" Ipt, Tap 6.84-7.64 PVC/DI

11b 6"x12 1/2" x 2" Ipt, Tap 6.84-7.64 PVC/DI

12a 8"x12 1/2" x 3/4" Ipt, Tap 8.62-9.42 PVC/DI

12b 8"x12 1/2" x 2" Ipt, Tap 8.99-9.79 AC

12c 8"x12 1/2" x 2" Ipt, Tap 8.62-9.41 PVC/DI

12d 8"x12 1/2" x 2" Ipt, Tap 8.99-9.79 AC

13a 10"x12 1/2" x 3/4" Ipt, Ta 11.04-12.24 PVC/DI

13b 10"x12 1/2" x 3/4" Ipt, Ta 11.40-12.24 AC

13c 10"x12 1/2" x 2" Ipt, Tap 11.40-12.24 PVC/DI

13d 10"x12 1/2" x 2" Ipt, Tap 11.40-12.24 AC

14a 12"x12 1/2" x 3/4" Ipt, Ta 13.14-13.50 PVC/DI

14b 12"x12 1/2" x 3/4" Ipt, Ta 14.00-14.38 AC

14c 12"x12 1/2" x 2 Ipt, Tap 13.14-13.50 PVC/DI

14d 12"x12 1/2" x 2 Ipt, Tap 14.00-14.38 AC

15a 16"x12 1/2" x 3/4" Ipt, Ta 16.60-17.80 PVC/DI

15b 16"x12 1/2" x 3/4" Ipt, Ta 17.80-19.21 AC

15c 16"x12 1/2"x2" Ipt, Tap 16.60-17.80 PVC/DI

15d 16"x12 1/2"x2" Ipt, Tap 17.80-19.21 AC

16a 1/2" x 3/4" Ipt, Tap 21.52-22.12 PVC/DI

16b "x12 1/2" x 3/4" Ipt, Tap 22.12-24.82 AC

16c 20"x12 1/2" x 2" Ipt, Tap 21.52-22.12 PVC/DI

16d 20"x12 1/2" x 2" Ipt, Tap 22.12-24.82 AC

17a 24"x12 1/2" x 2" Ipt, Tap 24.00-21.60 PVC/DI

17b 24"x12 1/2" x 2" Ipt, Tap 21.60-28.75 AC

18a 30"x12 1/2" x 2 Ipt, Tap 30.00-32.00 PVC/DI

18b 30"x12 1/2" x 2 Ipt, Tap 32.00-35.16 AC

Vendor Name: ______________________________________________________________________

ITEM #19 TAPPING SADDLES, DOUBLE STRAP IRON W/IPTS,TAP

19a 4”x2” Ipt,Ta p

4.74-5.14 PVC/DI

19b 4”x2”

Ipt,Ta p

4.64-5.34 AC

19c 6"x3/4" Ipt, Tap 6.90-7.10 PVC/DI 19d 6"x3/4" Ipt, Tap 7.10-7.40 AC 19e 6”x2”

Ipt,Ta p

6.90-7.10 AC

19f 6”x2”

Ipt,Ta p

7.10-7.40 AC

19g 8"x3/4" Ipt, Tap 8.99-9.30 PVC/DI 19h 8"x3/4" Ipt, Tap 9.05-9.79 AC 19i 8”x2”

Ipt,Ta p

8.99-9.30 AC

19j 8”x2”

Ipt,Ta p

9.05-9.79 19k 10”x2”

Ipt,Ta p

11.04-12.24 PVC/DI

19l 10”x2”

Ipt,Ta p

11.40-12.24 AC

19m 12”x2”

Ipt,Ta p

13.14-13.50 AC

19n 12”x2”

Ipt,Ta p

14.00-14.38 19o 16”x2”

Ipt,Ta p

16.60-17.80 PVC/DI

19p 16”x2”

Ipt,Ta p

17.80-19.21 AC

19q 20”x2”

Ipt,Ta p

21.52-22.12 PVC/DI

19r 20”x2”

Ipt,Ta p

22.12-24.82 PVC/DI

19s 24”x2”

Ipt,Ta p

24.00-28.75 AC

19t 30”x2”

Ipt,Ta p

30.00-32.00 PVC/DI

19u 30”x2” Ipt, Tap 32.00-35.16 AC

ITEM #20 TAPPING SADDLES, DOUBLE STRAP, STAINLESS STEEL W/IPT TAP

ROMAC 202NS OR SMITH & BLAIR 317

20a 4"x2" Ipt, Tap 4.74-5.14 PVC/DI 20b 4"x2" Ipt, Tap 4.64-5.34 AC 20c 6"x3/4 Ipt, Tap 6.90-7.10 PVC/DI 20d 6"x3/4 Ipt, Tap 7.10-7.40 AC 20e 6"x2" Ipt, Tap 6.90-7.10 PVC/DI 20f 6"x2" Ipt, Tap 7.10-7.40 AC 20g 8"x3/4 Ipt, Tap 8.99-9.30 PVC/DI 20h 8"x3/4 Ipt, Tap 9.05-9.79 AC 20i 8"x2" Ipt, Tap 8.99-9.30 PVC/DI 20j 8"x2" Ipt, Tap 9.05-9.79 AC 20k 10"x2" Ipt, Tap 11.04-12.24 PVC/DI 20l 10"x2" Ipt, Tap 11.40-12.24 AC

20m 12"x2" Ipt, Tap 11.40-12.24 AC 20n 16"x2" Ipt, Tap 16.60-17.80 PVC/DI 20o 16"x2" Ipt, Tap 17.80-19.21 AC 20p 20"x2" Ipt, Tap 21.52-22.12 PVC/DI 20q 20"x2" Ipt, Tap 22.12-24.82 AC 20r 24"x2" Ipt, Tap 21.60-24.00 PVC/DI 20s 24"x2" Ipt, Tap 24.00-28.75 AC 20t 30"x2" Ipt, Tap 30.00-32.00 PVC/DI 20u 30"x2" Ipt, Tap 32.00-35.16 AC

Vendor Name: ________________________________________________________________________

ITEM #21 BELL JOINT CLAMPS, (DRESSER & SMITH BLAIR ONLY)

Item # Size Range Bid

21a 6” 6.90-7.10 21b 8” 9.05-9.30 21c 10” 11.10-11.40 21d 12” 13.20-13.50 21e 16” 17.40-17.80 21f 20” 21.60-22.06 21g 24” 24.00-25.80 21h 30” 30.00-32.00

ITEM #22 TRANSITION COUPLINGS (SMITH BLAIR, OR ROMAC ONLY)

Item # Size Range Bid

22a 6" 7.15-7.45x6.84-7.16 22b 6" 6.90-7.22x7.22-7.65 22c 8" 9.05-9.45x8.54-9.11 22d 8" 9.24-9.52x8.99-9.22 22e 10" 10.89-11.04x11.90-12.12 22f 10" 11.10-11.60x11.90-12.20 22g 12" 13.15-13.55x14.20-14.40 22h 12" 13.20-13.50x14.21-14.40 22i 16" 17.40-17.80x18.45-18.97 22j 16" 17.40-17.80x18.46-18.90 22k 20" 21.35-22.10x21.35-22.10 22l 20" 21.35-22.10x22.75-24.84 22m 24" 21.60-24.00x21.60-24.00 22n 24" 21.60-24.00x24.00-28.75 22o 30" 30.00-32.00x30.00-32.00 22p 30" 30.00-32.00x32.00-35.16

ITEM#23 HYMAX OR EQUIVALENT- 2 BOLT COUPLINGS - MIN PRESSURE CLASS 260PSI

COUPLINGS

HYMAX OR MACRO MIN PRESSURE CLASS

Item # Range Bid

23a 2" Standard ranges 23b 4" Standard ranges 23c 6" Standard ranges 23d 8" Standard ranges 23e 10" Standard ranges 23f 12" Standard ranges 23g 6" Oversized Range

ITEM#24 HYMAX OR EQUIVALENT- 2 BOLT COUPLINGS - MIN PRESSURE CLASS 260PSI

COUPLINGS

HYMAX OR MACRO MIN PRESSURE CLASS

Item # Range Bid

24a 2" Standard ranges 24b 4" Standard ranges 24c 6" Standard ranges 24d 8" Standard ranges 24e 10" Standard ranges 24f 12" Standard ranges 24g 12” Oversized Range