Specifications - Barber Chairs.doc

SPECIFICATIONS OF MATERIALS BID #6100063425 BARBER CHAIRS

DEPARTMENT OF CORRECTIONS – SCI COAL TOWNSHIP

SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, SCI Coal Township, requires the purchase of Barber Chairs.

ISSUING OFFICER

Questions regarding the bid should be directed to Michelle Peipher at (570) 644-7890 ext. 2427.

CONTRACT REQUIREMENTS

Contractor will provide the following parts. THE FOLLOWING INFORMATION IS BASED ON BRAND TAKARA BELMONT, DIAMOND STITCH BARBER CHAIR. ITEMS(S) BID MUST BE COMPARABLE. DETAILED SPECS MUST BE SUPPLIED IF BIDDING COMPARABLE.

11 EACH BRAND TAKARA BELMONT, DIAMOND STITCH BARBER CHAIRS, BROWN VINYL WITH IVORY PIPING:

**FREIGHT TO BE INCLUDED IN TOTAL PRICE– FOB DESTINATION

DELIVER TO: SCI COAL TOWNSHIP, 1 KELLEY DRIVE, COAL TOWNSHIP, PA 17866. HOURS FOR DELIVERY ARE 7:45 AM TO 3:00 PM, MON.- FRI. (EXCEPT HOLIDAYS) AT WAREHOUSE

CONTRACTOR REQUIREMENTS

*SPECIFICATIONS OF MODEL BEING BID MUST BE INCLUDED WITH SUBMISSION*

The Contractor shall abide by all Department of Corrections rules and regulations while on state property.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract or June 30, 2025, and is subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

Prices may be adjusted for imported products if tariffs are established for contracted items after bids are accepted by the PA DOC by requesting the increase accompanied by a copy of the tariff certificate documenting the increase with proof of payment.

BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, and delivery fees. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B. Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of apparent bidders and all bids are under review until final award of the purchase order.

INVOICING

Contractors must follow the following invoicing requirements:

Accurately bill the Commonwealth for actual services rendered on all invoices.

Submit invoice to appropriate resource account within 10 business days of completed service

Comply with Commonwealth/Department of Corrections practices for supplier payments.

The awarded supplier should submit all invoices, as outline by the Pennsylvania Office of the Budge, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx.