SPECIFICATION BID2026-318 Structural Firefighting Helmets.pdf

Francis M. Gomez Frank J. Picozzi

Purchasing Agent Mayor

City of Warwick Purchasing Division

(Mailing Address)

3275 Post Road

Warwick, Rhode Island 02886

Tel (401) 738-2013

Fax (401) 737-2364

The following notice is to appear on the City of Warwick’s website Monday, September

15, 2025. The website address is http://www.warwickri.gov/bids.

CITY OF WARWICK

BIDS REQUESTED FOR

Bid2026-318 Structural Firefighting Helmets

Specifications

Specifications are available in the Purchasing Division, Warwick City Hall, Monday through Friday, 8:30 AM until 4:30 PM on or after Monday, September 15, 2025. If you received this document from our homepage or from a source other than the City of

Warwick Purchasing Division, please check with our office prior to submitting your bid to ensure that you have a complete package. The Purchasing Division cannot be responsible to provide addenda if we do not have you on record as a plan holder.

Submissions All bids should be submitted with one (1) original and two (2) copies in a sealed envelope

(total of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on the exterior of the envelope as well as “Bid2026-318 Structural Firefighting Helmets”. No bids will be accepted via Facsimile or email. Multiple bids by one supplier will be not be accepted and will be disqualified. All bids must be sealed. Sealed bids will be received by the

Purchasing Division no later than 11:00 AM, Wednesday, October 1, 2025. The bids will be opened publicly commencing at 11:00 AM on the same day at 65 Centerville Road, Meeting

Room 2.

Delivery

If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address

65 Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use mailing address 3275 Post Road Warwick, Rhode Island 02886.

Awards

Awards will be made on the basis of the lowest evaluated or responsive bid price.

http://www.warwickri.gov/

Questions

Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Division.

• Email: bids@warwickri.gov

• Phone: 401-738-2013

Please direct all questions related to the specifications outlined (beginning on page 9) to the issuing department’s subject matter expert:

• Name: Jason Umbenhauer

• Title: Assistant Chief, WFD

• Phone: 401-468-4044

• Email: Jason.umbenhauer@warwickri.gov

Individuals requesting interpreter services for the hearing impaired must notify the

Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.

Original Signature on file

Francis M. Gomez

Purchasing Agent mailto:bids@warwickri.gov

PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID

Acknowledgement of Addendum (if applicable)

Addendum Number Signature of Bidder

COMPANY NAME: _______________________________________

COMPANY ADDRESS: ____________________________________

COMPANY ADDRESS: ____________________________________

BIDDER'S SIGNATURE: __________________________________

BIDDER'S NAME (PRINT): ________________________________

TITLE: ___________________ TEL. NO.: ___________________

EMAIL ADDRESS: _______________________________________*

Email Address to send Purchase Orders: _______________________________

*Please include your email address. Future bids will be emailed, unless otherwise noted.

II. AWARD AND CONTRACT:

The CITY OF WARWICK, acting as duly authorized through its Purchasing

Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with the above party to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications. All terms of the specifications, both substantive and procedural, are made terms of this contract.

DATE: ___________________________ ________________________________

Bid2026-318 Purchasing Agent

CERTIFICATION & WARRANT FORM*

This form must be completed and submitted with sealed bid.

Failure to do so will result in automatic rejection.

Any and all bids shall contain a certification and warrant that they comply with all relevant and pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-

Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of this warranty and representation by a bidder at the time of the bid or during the course of the contract, included, but not limited to negligent acts, either directly or indirectly through agents and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required to reimburse the City for any and all costs incurred by the City, including reasonable attorney fees, to prosecute and/or enforce this provision.

Signature Date

Company Name

Address

Address

*This form cannot be altered*

NOTICE TO BIDDERS

Bid2026-318 Structural Firefighting Helmets

The IRS Form W-9 is available on www.warwickri.gov should be completed and submitted with the bid if the bidder falls under IRS requirements to file this form.

All bids should be written in ink or typed. If there is a correction with whiteout, the bidder should initial the change.

Any deviation from the specifications must be noted in writing and attached as part of the bid proposal. The bidder should indicate the item or part with the deviation and indicate how the bid will deviate from specifications.

Bids received prior to the time of the opening will be securely kept, unopened. No responsibility will be attached to an officer or person for the premature opening of a bid not properly addressed and identified.

The opening of bids will be in the order established by the posted agenda and the agenda will continue uninterrupted until completion.

Once an item has been reached and any bids on that item has been opened, no other bids on that item will be accepted and any such bid will be deemed late.

Negligence on the part of the bidder in preparing the proposal confers no rights for the withdrawal of the proposal after it is open.

The contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap for any position for which the employee or applicant is qualified and that in the event of non-compliance the City may declare the contractor in breach and take any necessary legal recourse including termination or cancellation of the contract.

A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a pecuniary interest in the bid or has participated in contract negotiations on the part of the

City, that the bid is made in good faith without fraud, collusion, or connection of any kind with any other bidder for the same call for bids, and that the bidder is competing solely in his own behalf without connection with, or obligation to, any undisclosed person or firm.

All proposals submitted become the property of the City and will not be returned. If the company intends to submit confidential or proprietary information as part of the proposal, any limits on the use or distribution of that material should be clearly delineated in writing. This information should be submitted in a sealed envelope, clearly labeled confidential and where it should be submitted in the response. Please be advised of the

Freedom of Information Act as it may pertain to your submittal.

For a bid to be awarded to a corporation, limited liability company or other legal entity, prior to commencing work under the awarded bid, that corporation, company or legal entity may be required to provide to the Purchasing Agent a Certificate of Good

Standing dated no more than thirty (30) days prior to the date upon which the bid approval was made.

If required, the successful bidder will provide Certificate of Good Standing within ten

(10) calendar days after notification or the City reserves the right to rescind said award.

Prices to be held firm for one (1) years, December 11, 2025 through December 10, 2026.

Term contracts may be extended for one (1) additional term upon mutual agreement unless otherwise stated.

The City is exempt from the payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.

The Purchasing Agent reserves the right to reject any and all bids, to waive any minor deviations or informalities in the bids received, and to accept the bid deemed most favorable to the interest of the City.

The City reserves the right to terminate the contract or any part of the contract in the best interests of the City, upon 30-day notice to the contractor. The City will incur no liability for materials or services not yet ordered if it terminates in the best interests of the City. If the City terminates in the interests of the City after an order for materials or services has been placed, the contractor will be entitled to compensation upon submission of invoices and proper proof of claim, in that proportion which its services and products were satisfactorily rendered or provided, as well as expenses necessarily incurred in the performance of work up to time of termination.

No extra charges for delivery, handling or other services will be honored. All claims for damage in transit will be the responsibility of the successful bidder. Deliveries must be made during normal working hours unless otherwise agreed upon.

All costs directly or indirectly related to the preparation of a response to this solicitation, or any presentation or communication to supplement and/or clarify any response to this solicitation which may be required or requested by the City of Warwick will be the sole responsibility of and will be borne by the respondent.

If the respondent is awarded a contract in accordance with this solicitation and fails or refuses to satisfy fully all of the respondents’ obligations thereunder, the City of

Warwick will be entitled to recover from the respondent any losses, damages or costs incurred by the City as a result of such failure or refusal.

The City reserves the right to award in part or full and to increase or decrease quantities in the best interest of the City.

Any quantity reference in the bid specifications are estimates only, and do not represent a commitment on the part of the City of Warwick to any level of billing activity. It is understood and agreed that the agreement will cover the actual quantities ordered during the contract period.

The City reserves the right to rescind award for non-compliance to bid specifications.

The successful bidder must adhere to all City, State and Federal Laws, where applicable.

The City of Warwick, in addition to soliciting bids in response to this bid, may consult, consider, and make an award for any and all open bid offers for a comparable unit as sought herein at the following websites:

RI State MPA: https://www.ridop.ri.gov/contract-portal/

NASPO: https://www.naspo.org/

MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/

SOURCEWELL: https://www.sourcewell-mn.gov/

OMNIA OPUS: https://www.omniapartners.com/

GBPC: MAPC (Greater Boston Police Council Collective Purchasing Programs) https://gbpc.org/collective-purchasing/ https://www.ridop.ri.gov/contract-portal/ https://www.naspo.org/ https://www.mhec.net/ https://www.sourcewell-mn.gov/ https://www.omniapartners.com/ https://gbpc.org/collective-purchasing/

PLEASE COMPLETE THIS PAGE AND SUBMIT WITH YOUR BID

PRICING MAY NOT BE CONFIDENTIAL

BID AND CONTRACT FORM

TITLE OF SPECIFICATION: Bid2026-318 Structural Firefighting

I. BID:

WHEREAS, the CITY OF WARWICK has duly asked for bids for performance of services and/or supply of goods in accordance with the above-indicated specifications.

The person or entity does irrevocably offer to perform the services and/or furnish the goods in accordance with the specifications, which are hereby incorporated by reference in exchange for the bid price.

This offer will remain open and irrevocable until the CITY OF WARWICK has accepted this bid or another bid on the specifications or abandoned the project.

The bidder agrees that acceptance by the CITY OF WARWICK will transform the bid into a contract. This bid and contract will be secured by Bonds, if required by the specifications.

*Pricing sheet as follows*

MANDATORY:

Please fill in vendor name on each page.

Pricing sheets are scanned in for accuracy.

Warwick Fire Department Request for Bids

BID 2026-318 Structural Firefighting Helmets

The Warwick Fire Department is seeking bids for Structural Firefighting Helmets, in accordance with the following specifications.

All prices will remain in effect (1) year from date of award with the option of an additional term.

All prices are to include shipping and handling charges. Helmets are to be shipped to Warwick Fire Department, 111 Veterans Memorial Drive, Warwick, RI 02886. All orders will be placed on an as needed basis throughout the contract period.

The make and model of the helmet specified is a Bullard UST-LW Traditional Series Structural Helmet. Other brands and models of helmets will be considered if they meet or exceed the requirements of this specification. A sample helmet must be supplied upon request for inspection and verification of compliance within 10 working days.

EXCEPTIONS TO SPECIFICATIONS:

Any and all exceptions to the below specifications must be clearly stated for each specification listed. Use additional pages for exceptions, if necessary.

GENERAL REQUIREMENTS

Meets Requirements a Performance Criteria (Helmet):

Helmets manufactured in accordance with this specification are designed to meet or exceed the requirements of NFPA 1971-2018 edition, Standard on Protective Ensemble for Structural Firefighting.

Yes

No

Exception b Performance Criteria (Eye/Face Protection):

All eye/face protection sold as part of the original helmet assembly must be compliant with the impact requirements of the current editions of ANSI/ISEA Z87.1 and NFPA 1971.

No

Exception c Manufacturer’s Warranty:

Helmets should be warranted to be free of defects in materials and faulty workmanship for a period of five (5) years from the date of manufacture.

Yes

No

Exception

TECHNICAL SPECIFICATIONS

Meets Requirements

1 Helmet Shell:

Helmets must have a classic American Fire Service style helmet shell, comprising a crown, with four (4) major ribs (front, back, left and right sides), and four minor ribs equidistant between each major rib, and a brim that has a short front visor continuing around the sides to a large rear watershed area. The upper surface of the watershed should have a textured finish with ivy scroll on the back of the watershed brim. The underside of the brim must have drill guides for the various eye/face protection that can be attached to the shell.

The shell material must be a fiberglass composite, consisting of a high-temperature-, flame-, and chip resistant “through-colored” thermoset resin, reinforced with 1” and 2” chopped fiberglass, compression molded to form a one-piece shell.

The shell dimensions (with edge-trim) should be 15.5” in length, 11.88” in width and a crown depth of 6.5”. The shell should have a nominal wall thickness of 0.065” in the crown and 0.080” in the brim.

The shell must have black or white, high-temperature, flame-resistant, flexible edge trim made of thermoplastic rubber (TPR) with an aluminum core. The edge-trim should be secured around the entire brim of the helmet by crimping the aluminum core, which simultaneously captures and retains a wire used to reinforce the brim of the helmet. The edge-trim should be secured at the mating ends with a high temperature adhesive and clamped by the helmet hanger clip at the edge of the rear brim. The shell must have a helmet hanger comprised of a ¾”, nickel plated “D” ring and a stainless-steel clip. The helmet hanger must be attached to the center rear of the brim.

No

Exception

2 Front Holder:

The helmet shell must be furnished with a collapsible brass front-piece holder designed to absorb impact that must be attached to the main rib on the shell front and positioned to capture the top of standard 6” fire department identification shields (i.e., front piece).

Yes

No

The front holder should be a brass carved eagle.

The shell must have a thermoplastic, front-piece mounting bracket affixed to the front center of the brim. The bracket must provide for positioning and retention of 6” front pieces.

3 Impact Cap:

The impact cap must be an impact-resistant polymer liner covered by a rigid cell, high temperature, energy absorbing urethane foam cap that covers the entire inner crown of the helmet. This impact cap must be held into the helmet shell by the Shell Release tabs and corresponding brackets. It should be removable for inspection and replacement.

No

Exception

4 Head Suspension:

The helmet must consist of a six-way head suspension system, attached to the impact cap. The head suspension system should comprise of three (3) fixed 0.75” wide nylon straps mounted at six points on the impact liner and fastened at their intersection to form the 6-way overhead strap assembly. The straps should be attached to the impact cap by means of a rigid plastic clip that locks the straps into the lugs of the impact cap liner. A cloverleaf crown pad must be incorporated into the overhead strap assembly.

No

Exception

5 Sizing Adjustment:

The size of the headband must be adjusted to fit the wearer’s head by means of a ratchet adjustment system. The headband should be attached to the sides of the impact cap liner by four

(4) flexible retention tabs.

The rear ratchet arms must have three (3) adjustable positions so that the angle of the ratchet may be set to accommodate the nape of the wearer’s head. The headband height must be adjustable at the front of the helmet via a hook and loop system to provide additional comfort to the wearer and maximize compatibility with the SCBA facepiece.

The headband should have a head size range of 6 3/8 to 8 3/4, adjustable in 1/8” increments.

No

Exception

6 Liner Comfort system:

Helmet must have a removable comfort liner, consisting of a headband cushion and a ratchet pad. Both components

Yes

No should be made of a foam-core laminate system, comprised of a soft black flame-resistant flannel material against the user’s head backed by a soft loop material secured to the headband and ratchet with hook fastener. The comfort liner should be machine-washable and constructed of standard flannel

7 Chinstrap:

The chinstrap must be constructed of three (3) pieces (or sections) of 3/4” wide, spun-Nomex webbing, which are connected by a high-temperature, durable thermoplastic quick-release buckle on the left side of the helmet, and by a cast zinc postman’s slide buckle on the right side of the helmet. The middle section should be a minimum of 23” in length and the total length of the chinstrap should be 35” at full extension, end to end.

No

Exception

8 Ear and Neck Protection:

The helmet should provide ear and neck protection with a 7.25” wide, 19” long, full-cut earlap with an expanded opening at the neck, making the ratchet adjustment easily accessible.

The triple-layer earlap must consist of a 4.5 oz. / yd., yellow Nomex outer layer, and two flame resistant black flannel inner layers. The earlap should be secured via two (2) Velcro tabs at either end of the top of the earlap and one continuous length of Velcro along the top edge of the earlap.

The earlap should be machine washable and can be easily upgraded to a PBI/Kevlar or Bloodborne Pathogen earlap. The ear and neck protector must be removable without interfering with the overhead strap assembly in any way and without removing any part of the helmet suspension.

No

Exception

9 Retro Reflective Trim:

The helmet should have eight (8) Lime/Yellow Reflexite tetrahedron shaped pieces of retroreflective trim around the exterior crown of the helmet shell for maximum visibility.

No

Exception

10 Eye Protection:

Helmet must be equipped with a Retractable Eye Shield.

Retractable Eye Shield must, when not deployed, must store in a protected fashion between the inner liner and the outer shell. The eye shield must meet the requirements of

Yes

No

ANSI/ISEA Z87.1, Standard for Eye and Face Protection. This certification must meet NFPA 1971 requirements for heat and impact performance. The eye shield material must be a high heat polyarylate. A nose comfort pad should be provided. The eye shield must be optically correct with a scratch resistant coating on the inner and outer surfaces.

The eye shield should be deployable by the wearer with a single hand. The eye shield must transverse across two axes of movement to accommodate most eyeglasses, safety glasses, or other protective eyewear.

No tools should be required for the wearer to remove the eye shield for cleaning, decontamination, or replacement. Visor must be held in place by retainer latches. Latches must be able to be actuated with the use of a single finger.

11 Helmet Weight Basic configurations of helmet with internally integrated visors must weigh less than 3.40 lbs. (54.4 oz.). In addition to the integrated visor system, these configurations shall include:

composite outer shell, retro-reflective trim, edge beading with D-ring, leather front holder, impact liner system, headband and suspension system, chinstrap, and Ear/Neck Protector.

No

PRICING SHEET MAY NOT BE CONFIDENTIAL

VENDOR NAME: ___________________________________________________________

BID 2026-318 Structural Firefighting Helmets

Item

Description Make and Model Price

1 Bullard UST-LW Traditional Series

Helmet, with retractable internally integrated visor

COLOR-BLACK

2 Bullard UST-LW Traditional Series

Helmet, with retractable internally integrated visor

COLOR-WHITE

3 Replacement internally integrated visor, (identical to Eye/Face protection included with Items 1 &

2), with mounting hardware

EXCEPTIONS TO SPECIFICATIONS

Any and all exceptions to the above specifications must be clearly stated for each specification listed. Use additional pages for exceptions, if necessary.