Specific Terms and Conditions.docx

Specific Terms and Conditions

Pricing submission instructions:

Suppliers are required to enter a unit price and a supplier part number. If the part number is not applicable, you may enter “N/A” in this field. On the supplier portal page, click the link titled “Alabama Buys Supplier Support” to access training Quick Reference Guides to assist in the electronic submission process.

Award:

Award shall be made to multiple bidders by accepting up to three (3) responsible bidders that meet all specifications. In the event of a tie for the third awarded bidder meeting all specifications, the State shall award to both bidders.

Freight:

Bid is F.O.B. destination. Any freight charges must be included in the bid prices.

Contract period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.

Materials, Supplies or Equipment:

All materials, supplies or equipment being bid and delivered to the State shall be new, unused, of recent manufacture, first class in every respect, and suitable for their intended purpose.

Quality of Materials and Labor:

Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.

Requested information:

Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.

Price Increase:

At the renewal of each contract period, up to a 5% price increase may be allowed, if agreed upon by both the contract vendor and the State of Alabama. The request for a price increase must have justifiable proof in writing and be submitted to the State of Alabama sixty (60) days prior to renewal date. Justifiable proof may be copies of materials, fuel, or labor costs increase over the current year of the contract. Any price increase allowed will be based on a percentage difference of the current contract price in effect and must not exceed 5%. Any price resulting from an agreed upon increase, must be firm for the next 12-month period of the contract.

Vendor Qualification:

If requested, vendor must provide documentation of being an authorized manufacturer's representative for the products listed. Failure to provide this information may result in rejection of bid.

image1.png image2.png