Special Terms and Conditions.docx
DOCX document 22 KB Posted
- Attached to
- Trip/Fall Hazard Concrete Repair
- Solicitation number
- QQ-129623
- Issued by
- Arlington County, Strasburg Town, Virginia
About this file
This is a Special Terms and Conditions document for goods and nonprofessional services contracts under the Commonwealth of Virginia. The related contract opportunity involves horizontal concrete sawing services to address trip and fall hazards on campus walkways in Virginia. The document establishes standard contractual requirements applicable to the procurement, including audit rights, award criteria, cancellation provisions, and licensing requirements for contractors performing the specified work.
Award of the contract will be made on a lump sum basis to the lowest responsive and responsible bidder, with preference given to DSBSD-certified micro businesses (for bids up to $10,000) and DSBSD-certified small businesses (for bids up to $100,000), provided the agency determines the bid price is fair and reasonable. If neither preference category applies, award will be made to the lowest responsive and responsible bidder of any size. The Commonwealth reserves the right to reject any and all bids and to cancel the contract upon 60 days written notice. Contractor bids remain valid for 30 days and must include proper licensing documentation. Vendors must participate in the eVA eProcurement Program and provide an electronic catalog or Punch-Out Catalog if this is a term contract. The contractor must maintain all books and records for five years after final payment and is subject to examination by Commonwealth auditors and authorized agents.
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Other files
| File | Type | Posted |
|---|---|---|
| General Terms and Conditions.docx | DOCX document | |
| QQADA_Specifications.docx | DOCX document |
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Text version
SPECIAL TERMS AND CONDITIONS
GOODS AND NONPROFESSIONAL SERVICES
1. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.
2. AWARD OF CONTRACT: All solicitations must contain one of the following award clauses to specify the method of award.
| A. | AWARD: The Commonwealth will make the award(s) on lump sum basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award. |
| 3. | CANCELLATION OF CONTRACT: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. |
4. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one purchase order(s) with the applicable eVA transaction fee assessed for each order.
Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA eProcurement Program and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or Punch-Out Catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog and/or Punch-Out Catalog Specification. For further information and details please email eVA-catalog-manager@dgs.virginia.gov.
5. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
6. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked.
Contractor Name:_________________
License # _________________ Type ________________
Subcontractor Name:_________________________
License # _________________ Type ________________
7. CONTRACTOR REGISTRATION: If a contract for construction, removal, repair or improvement of a building or other real property requires a contractor’s license, refer to the Code of Virginia §54.1-1100 for registration requirements. The bidder/offeror shall place on the outside of the envelope containing the bid/proposal and shall place in the bid/proposal over his signature whichever of the following notations is appropriate, inserting his contractor license number:
Licensed Class A Virginia Contractor No. _______________Specialty _______________ Licensed Class B Virginia Contractor No. _______________Specialty _______________ Licensed Class C Virginia Contractor No. _______________Specialty _______________
If the bidder/offeror shall fail to provide this information on his bid/proposal or on the envelope containing the bid/proposal and shall fail to promptly provide said contractor license number to the Commonwealth in writing when requested to do so before or after the opening of bids/proposals, he shall be deemed to be in violation of § 54.1‑1115 of the Code of Virginia (1950), as amended, and his bid/proposal will not be considered.
If a bidder/offeror shall fail to obtain the required license prior to submission of his bid/proposal, the bid/proposal shall not be considered.
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