QQADA_Specifications.docx

I. PURPOSE:

The Virginia School for the Deaf and the Blind, an agency of the Commonwealth of Virginia, is soliciting bids from qualified firms to perform horizontal concrete sawing services to alleviate trip/fall hazards on walkways on campus per the specifications contained herein.

PERIOD OF CONTRACT: This contract shall be for a period of 60 days from date of award.

II. QUESTIONS REGARDING THIS INVITATION FOR BID:

Any questions regarding this Quick Quote shall be addressed to Heather Miltenberger, at Heather.miltenberger@vsdbs.virginia.gov. The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised.

III. GENERAL:

For the purpose of clarification, each firm receiving this Quick Quote is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods and/or services is referred to as a “Contractor.” Virginia School for the Deaf and the Blind is referred to as “Agency” or as “VSDB,” and “Representative” refers to the VSDB Contract Administrator who will be administering the contract. This eVA Quick Quote states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VSDB and the Contractor.

IV. SPECIFICATIONS:

A. SCOPE OF WORK: The Contractor shall provide all supervision, labor, equipment, operators, fuel, transportation (mobilization), tools, parts, supplies and any other incidentals necessary to meet the requirements of the performance specifications stated herein. The Contractor shall perform concrete sidewalk repairs, defined as removing trip and fall hazards on concrete sidewalks and curbs by horizontal cutting of concrete surfaces. VSDB reserves the right to perform any type, or portion, of work within the limits of this operation. The Contractor shall work with VSDB and other Contractors as necessary.

B. BID PRICE: Bid price shall include, but is not limited to, all labor, equipment, materials, transportation (mobilization), disposal fees, supplies and incidentals. No additional charges will be paid. Prices bid shall include all associated expenses including, but not limited to: profit; direct and indirect costs; general and administrative costs; and supervision.

C. CONTRACTOR REQUIREMENTS:

1. Prior to any work being performed based on direction provided by VSDB, the Contractor shall establish and provide a list of all proposed trip/fall hazards to the VSDB Contract Administrator, or designee. The list shall include the exact location of proposed repair (the street name, address, or GPS location); and the hazard identified and categorized by the severity as listed below:

Sidewalk Trip and Fall Hazards Less Severe .25” - .5” in Height Severe .5” – 1” in Height

Most Severe 1” – 2.5” in Height Curb/Sidewalk Offset Hazards at point of Egress Linear feet of Hazard(s)

2. The VSDB Contract Administrator, or designee, will meet with the Contractor prior to work beginning to review and list of proposed locations and their approval or disapproval.

3. If applicable, the Contractor shall have utilities located and marked prior to starting work. Any damage to utilities resulting from the concrete repair services shall be corrected by the Contractor at their cost.

4. The Contractor shall erect appropriate signs/markers alerting pedestrians to equipment and personnel working on the sidewalk. All signs shall be in accordance with the latest edition of the Virginia Work Area Protection Manual (VWAPM).

5. The Contractor shall ensure all repairs are from edge of panel to edge of panel for the full width of the panel through horizontal saw cutting (full edge-to-edge repair). T h e Contractor shall be able to provide documented process licensing for sidewalk trip hazard mitigation which directly relates to horizontal saw cutting and removal of trip hazards complying with ADA standard regulations. “Slab Jacking” and “Surface Grinding” will not be an acceptable means of removal of the trip/fall hazard.

6. The Contractor shall be responsible for cleaning the work area daily and properly disposing of all debris resulting from this work. The work area shall be kept clean, neat, and free of dust and other debris. The Contractor shall utilize an Occupational Safety and Health Standards (OSHA) compliant dust abatement system during all repair operations.

7. The Contractor shall ensure that the final slope on all repaired surfaces are Americans with Disabilities Act (ADA) compliant and has an aesthetic appearance. The Contractor shall ensure that repairs meet or exceed all OSHA slip resistant guidelines.

8. The Contractor shall ensure that repairs are made without damage to any surrounding areas. The Contractor shall be responsible for repairing and/or correcting any damages resulting from the work specified herein at their cost.

9. The Contractor shall not utilize heavy equipment to make repairs.

10. Work shall commence within 30 days of award, and all work shall be completed within 60 days of commencement of the work. Any delays in work directly related to weather shall be approved by VSDB. The Contractor shall email a request to the VSDB Contract Administrator asking for an extension.

11. The Contractor shall notify the Contract Administrator or designee once the work has been completed so that the sites may be inspected for completion and compliance. An invoice should not be sent until work has been approved as payment will not be made until the work has been completed, approved and has received final acceptance by VSDB.

12. The Contractor shall perform all work Monday through Friday (half hour after sun up until half hour before sun down), except on state observed holidays, unless otherwise approved in writing by the Agency.

13. The Contractor’s equipment/materials may be stored on VSDB owned right of way, easements, or property with approval only.

14. The Contractor shall furnish the necessary means for transporting all required equipment, personnel and materials to the job sites.

15. CONTRACTOR’S CAPACITY TO PERFORM: The Contractor shall be responsible for providing competent, properly trained, experienced and qualified personnel, which are the appropriate types of skill levels required to accomplish the work. VSDB reserves the right to reject any of the Contractor’s employees who, in VSDB’s judgement, are not adequately qualified to perform the work. The foreman shall be capable of communicating fluently using the English language.

D. SAFETY REQUIREMENT:

1. All personnel shall at all times wear approved protective clothing, safety vests, and any other equipment required to meet OSHA and VOSH standards. They will obey all traffic and safety rules and regulations and shall not create any hazardous conditions within their operation.

2. All Contractor supplied equipment, tools, and personal safety equipment shall meet or exceed the safety standards specified for such items by the American National Standards Institute Manual (ANSI Z133.1- 1994).

3. The Contractor shall be responsible for reviewing the area and removing any material that could damage equipment or create hazards for the traveling public while performing work under this contract. All equipment shall have all required safety features. Equipment shall be well maintained and shall be available for use on a regular basis.