Special_Provisions_-_Courthouse.pdf

PART G

SPECIAL PROVISIONS

Orange County Courthouse Emergency Generator Fuel Storage Tan Replacement

1. PROJECT IMPROVEMENTS: Summary of Work: The proposed work will consist of the removal and replacement of the existing 12,000 gallon underground double wall fiberglass diesel fuel storage tank. A temporary 2,000-gallon UL-2085 aboveground tank is to be supplied and placed into service before the existing tank is disturbed. The related underground supply, return and vent piping is also to be replaced. The paving is to be removed and replaced as shown on the plan set and as necessary. A new tank monitor system will be installed.

2. CONSTRUCTION SCHEDULE / LIQUIDATED DAMAGES: This work requires

Substantial Completion in 180 days from the date of Notice of Proceed with Final Completion in 210 days. If substantial and final completion is not met by the required time, liquidated damages will be applied at the rate of $500.00 per day as per the provisions in the Contract governing liquidated damages.

3. PROJECT CONSIDERATIONS: Project work hours shall be between 7:00 AM and 6:00

PM Monday through Friday, exclusive of normal Orange County holidays, unless approved otherwise by the PROJECT MANAGER for work outside of the ramps. The CONTRACTOR shall request approval from the PROJECT MANAGER at least 72 hours in advance for work outside those hours. Project work shall be coordinated as to not close or block traffic. Work that would require road closure shall occur outside of the project work hours.

4. UTILITY COORDINATION: The CONTRACTOR is to coordinate any utility improvements and / or relocations for this project. The CONTRACTOR shall not use utility delays as a basis for additional compensation. Contractor shall be responsible for all coordination with utilities and shall cooperate fully with utility companies in the relocation of their facilities.

5. MAINTENANCE OF TRAFFIC: At the pre-construction conference the CONTRACTOR shall submit a detailed Maintenance of Traffic (MOT) plan for approval by Orange County representative. The Maintenance of Traffic plan shall address the maintenance of vehicular and pedestrian traffic between the limits of construction, and must be signed and sealed by a Professional Engineer registered in the State of Florida or by someone with a FDOT MOT Certification.

6. PEDESTRIAN WALKWAY: The CONTRACTOR shall provide and maintain a safe walkway for pedestrians, in compliance with the Americans with Disability Act, along the limits of the project and for the entire project duration.

7. SITE CONTAMINATION: The CONTRACTOR is advised that no known contamination exists. If the CONTRACTOR discovers contamination within the project, no additional compensation will be provided in the event the CONTRACTOR is required to modify his means and methods or construction schedule in order to comply with requirements of any regulatory agency with regard to any contamination, which may be encountered within or in the proximity to the project limits during construction. The CONTRACTOR may be granted non-compensable days to the extent, the critical path of the project is impacted by temporary work stoppages that may be required to address the presence of contamination.

The CONTRACTOR is directed to safeguard and protect any monitoring wells installed within the right-of-way; otherwise, the CONTRACTOR shall restore all damaged monitoring wells and bear all associated costs, including securing the necessary permits from the proper regulatory agency. Construction and maintenance of monitoring wells shall be at the expense of the parcel owner of the contaminated property.

8. WORK ITEMS: The cost of all equipment, materials and labor for temporary or permanent facilities necessary to construct the improvements identified in the plans, specifications, or other Contact Documents shall be deemed to be included in the various items making up the Contract Price. No separate payment shall be made to the CONTRACTOR for any such equipment, materials and labor for which a separate Pay Item has not been provided.

9. REQUEST FOR ADDITIONAL INFORMATION (RFI): The COUNTY will require a reasonable amount of time, at least 10 business days, to respond to any RFI submitted by the CONTRACTOR. Any delay in responding to the RFI cannot be used as a reason to reimburse for any additional compensation, including delay claims.

10. SECURITY AND IDENTIFICATION:

A. All costs for background investigations shall be the contractor’s responsibility. The county will have the right to request any additional investigative background information including, but not limited to, the employment record, right-to-know records, e-verify system records (if the contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The county reserves the right to conduct its own investigation of any employee of the contractor.

B. Background checks for the contractor’s staff must be approved by the county prior to working in any county facility. Contractors are responsible for obtaining the necessary forms for background checks as follows:

For all contractor’s staff that will be working at other orange county facilities – Criminal history check, conducted at the fdle website (www.fdle.state.fl.us/ - there is Cost to the contractor), is required. Contact bruce.heffelbower@ocfl.net for specifics before completing the check.

C. For security purposes and to maintain privacy when submitting fdle background checks via e-mail the subject line of the email must contain the following: ***exempt*** Due to the time required to process background checks, the contractor should allow 2-3 weeks turn-around time. Each county representative will inform the contractor of their background check results.

Upon background check approval, the contractor’s staff shall go to the orange county human resources office located at 450 e. South st., orlando, fl 32801 with an affidavit of identity form (issued by contractor, sample form in contract documents) and a state of florida i.d. or driver’s license to obtain their orange county photo i.d. badge.

D. Contractor's employees will not be allowed to work in orange county facilities without completed and approved background investigations.

E. Upon termination or transfer of any employee of the contractor working under this contract, the contractor shall immediately notify the county’s representative, in writing, of such termination or transfer and return said employee’s orange county photo i.d. badge to the facilities management division contract administrator.

F. The contractor shall report the arrest of any employee working under the terms of this contract to the county’s representative within twenty four (24) hours of the arrest or knowledge of the arrest. It shall be subject to the approval of the county whether the employee shall continue to work at county locations within this contract.

G. The contractor shall remove from county premises any of his employees who, in the opinion of the county’s representative, is not performing the services in a proper manner or does not comply with the rules and regulations of the county. The contractor shall in no way, interpret such removal to require dismissal or other disciplinary action of the employee. The county’s representative will request that anyone suspected of working under the influence of alcohol or controlled substances be removed from the workplace.

The contractor shall establish, implement and maintain procedures and controls to ensure that their employees comply with all applicable provisions of the contract and all site rules and practices of the county.

H. The contractor shall not use employees of any temporary employment agency to supplement his work force in county buildings for any reason. Only contractor employees shall be used to perform the required services of this contract unless otherwise approved, in writing, by the county’s representative.

I. The contractor shall prevent its employees from tampering with any owned items of county employees or county owned property or entering into any area unless required in the performance of the services.

J. Contractor personnel are required to wear uniforms and employer identification badges displaying their company name to adequately identify them as company staff. The contractor shall ensure that all of its employees are clean, neat and appropriately attired during performance of the services.

K. The contractor shall ensure all employees prominently wear the id badge on the front of his or her uniform at all times while on county premises.

L. Access to a site must be coordinated through the county’s representative.

M. Sixty (60) days prior to each contract renewal or contract end, the Contractor’s Orange County Photo ID Badge will be inventoried by the facilities management division contract administrator. At that time, the Contractor will be advised of any missing id cards. If any ID cards are missing, the Contractor will be charged a $25.00 fee per each missing ID Badge.

10. PERMITS

• City Of Orlando: The CONTRACTOR is responsible for obtaining City of Orlando BLD2023-18956 Building Permit.

• National Pollutant Discharge Elimination System (NPDES) permit

General: The CONTRACTOR is responsible to obtain or modify, as necessary, all dewatering and land clearing permits required by STATE and COUNTY agencies pursuant to 62-621.300 F.A.C. and Orange County Code.

Land Clearing: The Contractor shall be responsible to prepare and submit the Notices of Intent (NOI) and the Notice of Termination (NOT) to the Florida Department of Environmental Protection (FDEP). The Contractor shall be responsible to prepare the SWPPP.

The NOI should be submitted at least two days prior to commencement of construction (permit fees are the responsibility of the CONTRACTOR).

The NOT should be submitted within 14 days of final completion of the project (permit fees, if any, are the responsibility of the CONTRACTOR).

The CONTRACTOR shall be responsible for compliance with the EPA’s NPDES

Stormwater Construction permit, the Stormwater Pollution Prevention Plan and the FDEP Generic Permit for Stormwater Discharge from Construction Activities that Disturb One or More Acres of Land. Furthermore, the Contractor shall also comply with the FDEP Generic Permit for Stormwater Discharge from Large and Small Construction Activities. The Contractor shall comply with the requirements indicated by the Florida Department of Environmental Protection.

B. Dewatering: The CONTRACTOR shall be responsible for compliance with the FDEP Notice of Intent to Use the Generic Permit for Discharge of Groundwater from Dewatering Operations (FDEP Document 62-621.300(2)(b), which can be found at https://floridadep.gov/forms).

If it is determined that the disposal or discharge of the dewatering effluent is not authorized by this generic permit, the CONTRACTOR shall diligently pursue further required permit(s) from FDEP or other agencies.

THIS ENDS THE SPECIAL PROVISIONS

https://floridadep.gov/forms