Special Instructions-Updated.pdf

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide mowing, maintenance and cleaning services for CJ Brown Dam & Reservoir in Western Ohio, Clark County. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles required to perform mowing and maintenance services at CJ Brown project recreation areas as specified and in strict accordance with the Performance Work Statement (PWS), attached specifications and attached Wage Determination. The Base Year will be from date of award through 31 December 2026. The Contractor's services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year periods. The one-year option periods are as follows:

Option Year 1: 01 January 2027 through 31 December 2027 Option Year 2: 01 January 2028 through 31 December 2028 Option Year 3: 01 January 2029 through 31 December 2029 Option Year 4: 01 January 2030 through 31 December 2030

Note: The Contracting Officer may exercise options anytime during the prior calendar year.

LOCATION:

CJ Brown Dam & Reservoir 2630 Croft Road Springfield, OH 45503

Work will begin within 10 calendar days of the award and will conclude 31 December 2030

The work under this request for quote is 100% set aside for small business. NAICS Code 561730 (Size Standard, $9.5 Million).

One award will be made from this Solicitation. The contract type is a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ).

The contract award will be based on Lowest Price. Method of payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

Note: A site visit is Strongly encouraged that all potential contractors attend the site inspection meeting and tour of the facilities to be serviced, cleaned, and mowed. The site visit will be at the C.J. Brown Visitor Center, located at 2630 Croft Road, Springfield, OH 45503, on the first Monday(11-MAY-26) AFTER the solicitation posting at 9:00am ET. Please send an email to Brian Menker at brian.t.menker@usace.army.mil to confirm you will be attending. Note this is not a Q&A all questions will need to be sent to Projnet.

In accordance with RFO 52.237-1, Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Offerors shall submit one (1) electronic copy of their offer via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module before the date and time specified in Block 8 of the attached SF 1449.

Proposals are due no later than20 MAY 2026 at 10:00 AM ET. Technical questions pertaining to this project shall be posted to ProjNet per the instructions incorporated into the solicitation. Contractors are NOT to contact the TPOCs listed until an award has been made. All questions must be submitted via ProjNet by 5 days prior to the solicitation closing.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submitting a proposal.

All proposed contractors are highly encouraged to review RFO 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

http://www.sam.gov/