Special Instructions.pdf

Special Instructions:

Barren River Lake Mowing Services

The contractor shall furnish all necessary management, materials, personnel, supplies, tools, equipment, fuel and vehicles required to perform Barren River Lake Mowing Services as specified and in strict accordance with all terms, conditions, general, specific and technical provisions, drawings, attachments and exhibits contained herein or incorporated by reference. The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communication and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State, and local laws and regulations.

This solicitation contains an option clause to extend the awarded contract up to four (4) additional options. The options are as follows:

Option Period 1: 01 March 2026 through 28 February 2027

Option Period 2: 01 March 2027 through 29 February 2028

Option Period 3: 01 March 2028 through 28 February 2029

Option Period 4: 01 March 2029 through 28 February 2030

Location:

Barren River Lake, Allen and Barren Counties, Kentucky

This procurement is 100% set-aside for Small Business, NAICS 561730, Size Standard $10M. The contract award will be based on lowest total price to the Government.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

Note: In addition to the completed price breakout schedule/price quote, of Offeror must complete their Representation and Certifications located in the solicitation.

Quotes are due by 7 March 2025 at 1:00 PM Eastern Time. Fax submittals will not be accepted. Electronic submittals may be emailed to Jennifer King at Jennifer.l.king2@usace.army.mil.

All contractors must be registered in the System for Award Management (www.sam.gov) prior to submission of proposal. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).”

Offerors must comply with the requirements of FAR 52.204-7 and FAR 52.232-33 requirements in this solicitation through SAM. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov , and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create and account, migrate your roles, perform updates, and search for the information you need. These guides can also be viewed on http://www.acquisition.gov . To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov). There is no cost to use SAM.gov.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov). There is no cost to use SAM.gov.

NOTICE TO POTENTIAL BIDDERS/OFFERORS: In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

Contractors are required to implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation).

SPRS provides storage and access to the NIST SP 800-171 assessment scoring information. To access the NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/ and be approved for access to Supplier Performance Risk System (SPRS).

The NIST SP 800-171 DoD Assessment Methodology is located at:

https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171

Vendor Help and Training Tutorials are available at https://www.sprs.csd.disa.mil/nistsp.htm