Special Instructions.pdf

SPECIAL INSTRUCTIONS

The basis of award for this BPA is lowest price. Future calls will be completed amongst this BPA. It will be awarded to one contractor and will be awarded the lowest offer. Please review the scope of work, specifications, and provide a quote for the requested items. Offerors are instructed to provide quote pricing inclusive of any applicable discounts.

The offeror must complete the Price Breakout Schedule contained herein. The successful offeror will be determined the lowest price evaluated priced (base and all options). A single Blanket Purchase Agreement will be awarded from this RFQ.

The purpose of this document is to establish a Blanket Purchase Agreement (BPA) between the U.S. Army Corps of Engineers (USACE) and qualified contractors for providing all plant, labor, and materials to perform periodic and annual crane inspections and load testing services as described herein.

Request is for a Contractor to conduct periodic inspections of Crawler Cranes, Overhead Hoists, Derricks, and Rigging Equipment primarily located at Olmsted Locks and Dam. This contract will form a Blanket Purchase Agreement (BPA) and will be for support of all the Louisville District Locks & Dams. Contractor shall provide rates for daily site visits listed below. No individual call under this agreement shall exceed $10,000.00. The annual funding for this agreement shall not exceed $40,000.00. The Period of Performance is 365 days for the base year, and options for follow on years.

At the option of the Government, this BPA may be renewed by modification for five one-year periods as follows:

Base Year: Date of Award through March 2027

Option Year One: 1 April 2027 through 31 March 2028

Option Year Two: 1 April 2028 through 31 March 2029

Option Year Three: 1 April 2029 through 31 March 2030

Option Year Four: 1 April 2030 through 31 March 2031

Responses are due 15 May 2026 at 10:00 AM Eastern Time. Faxed, telephoned, or mailed quotes will not be accepted.

The deadline to submit questions regarding this action is 10:00 AM Eastern Time (ET) on 8 May 2026.

Electronic submittals will be accepted. You must submit your quote though PIEE (directions are attached).

All vendors must be registered in SAM. This RFQ is set aside for small businesses registered at www.sam.gov.

The technical points of contact listed in the Scope of Work are not to be contacted for any reason until after award of the BPA.

If an Offeror believes that the requirements in the RFQ contain an error, omission, or are otherwise unsound; the offeror shall immediately notify the Contract Specialist in writing via email with supporting rationale. The Offeror is reminded that the Government reserves the right to award this RFQ based on the initial quotes, as received, without discussion.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of quotes. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier number for processing their registration. If you do not already have a Unique Entity Identifier number, one can be obtained from Dun and Bradstreet by calling 1- 800-333-0505. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.