Scope of Work_.pdf

Olmsted L&D Load Handling Equipment Inspection and Services BPA

Scope of Work

1. GENERAL –

The purpose of this document is to establish a Blanket Purchase Agreement (BPA) between the U.S.

Army Corps of Engineers (USACE) and qualified contractors for providing all plant, labor, and materials to perform periodic and annual crane inspections and load testing services as described herein.

Request is for a Contractor to conduct periodic inspections of Crawler Cranes, Overhead Hoists, Derricks, and Rigging Equipment primarily located at Olmsted Locks and Dam. This contract will form a Blanket Purchase Agreement (BPA) and will be for support of all the Louisville District Locks & Dams. Contractor shall provide rates for daily site visits listed below. No individual call under this agreement shall exceed $10,000.00. The annual funding for this agreement shall not exceed $40,000.00. The Period of Performance is 365 days for the base year, and options for follow on years.

A call will be generated that will include a statement of work to include what will be inspected and the required inspection methods. Firms that are on the BPA will provide quotes to perform inspections or services for said call. Louisville district will award the Low Bid for each respective call. The Government will contact the Contractor’s on the BPA prior to each inspection to go over scope and get a quote and schedule and confirm information on what will be inspected and required inspection methods. The Government will also confirm with the contractor within 48 hours of each scheduled visit. A representative of USACE Louisville District or Site Contact will meet the contractor on site and facilitate the inspection.

At the option of the Government, this BPA may be renewed by modification for five one-year periods as follows:

Base Year: Date of Award through March 2027

Option Year One: 1 April 2027 through 31 March 2028

Option Year Two: 1 April 2028 through 31 March 2029

Option Year Three: 1 April 2029 through 31 March 2030

Option Year Four: 1 April 2030 through 31 March 2031

INSPECTION, TESTING, AND ACCEPTANCE –

US Army Corps of Engineers (USACE) personnel shall be allowed to accompany and inspect all work performed by the contractor. Contractor will comply with the EM385-1-1 safety manual while onsite.

Inspector Qualifications

All inspections shall be performed by a QP (Qualified Person) and will include operational testing by USACE Qualified Operator to determine that the equipment, as configured during the time of inspection, is functioning properly. Contactor will submit crane inspectors’ qualifications and experience to Master Derrick Boat Operator

All inspections shall be performed by an inspector currently certified as an Overhead Crane Inspector by the National Commission for the Certification of Crane Operators (NCCCO), the Crane Institute of America Certification (CIC), or another nationally recognized and accredited personnel certification body.

General

Applicable Industry Standards and Regulations:

General 29 CFR, Part 1910 Maritime 29 CFR, Part 1915, 1917, and 1918 Construction 29 CFR Part 1926.1400

ASME / ANSI B30.2, B30.5, B30.8, B30.11, B30.16, B30.17

46 CFR, Part 173, Subpart B – Lifting (2013)

The inspector shall prepare an inspection report (OSHA-71/72) presenting the results of all inspections including sketches, pictures, and locations of all discontinuities and defects found.

Load Handling Equipment (LHE)

Inspections should identify all deficiencies and/or items, which would affect the safe operation or reduce the lifting capability of the crane/hoist. Inspections should utilize industry standard methods and procedures, the cranes past performance, and anticipated usage as determined from previous inspection records and crane operator and maintenance logbooks. Cranes that are placed in restrictive service status may, in some limited cases, continue to be used after the identification but before the deficiency is corrected. However, it is the responsibility of the qualified inspector to document the deficiency and provide to the Master Derrick Boat Operator for upward reporting to the Supervisor. Cranes that are removed from service will be locked/tagged out until repairs are completed, follow-up inspections are completed, and all applicable operational and testing requirements have been conducted as required.

Current Equipment Located at Olmsted L&D:

DB-51 (Henry) – Sea Trax Model 78Dr, pedestal mounted 360 deg rotation, lattice boom

Terex HC-230- HL52 crawler crane, lattice boom LD-812 - Manitowoc (16000116) crawler crane, lattice boom MV-Cook – (EBI TC10-24-40 TC102440X534) Telescopic hydraulic crane vessel mounted Siever Crane – (163913) 25-ton overhead crane hoist LD-810 – Appleton Marine (KB-600-77-213112) Articulating boom crane vessel mounted Keen Maintenance Crane – Appleton Marine (EB750-71-47-21312) overhead crane vessel mounted Keen Wicket Crane – Appleton Marine (KB-600-77-121311) articulating boom crane vessel mounted Personnel Basket – Lifting Tech (SM3-900G – 0605613) Personnel Basket – Custom Cage (M44 – J4285805)

Rigging Inspections

Rigging/Sling inspections should identify all deficiencies and/or items, which would affect the safe operation or reduce the lifting capabilities and/or capacities.

Inspections should utilize industry standard methods and procedures, the rigging/slings past performance, and anticipated usage as determined from previous inspection records and maintenance inventories or logbooks. Rigging or slings which are placed in restrictive service status should be noted in the inspection records as unserviceable and removed from service. However, it is the responsibility of the qualified inspector to document the deficiency and provide to the Master Derrick Boat Operator for upward reporting to the Supervisor. Rigging or slings that are removed from service will be tagged as unserviceable, removed from the storage location and provided to the Lockmaster or Master Derrick Boat Operator to be destroyed and disposed of.

Reporting

All inspections must be documented and shall include items checked and results of the inspection, printed name and signature of the qualified person who conducted the inspections to include the date of the inspection and location. All inspection forms must conform to the manufacturer’s requirements and must be specific to the model crane on which the inspection is being performed; generic inspection forms will not be accepted. All inspection forms are the responsibility of the contractor and must be accepted by the Master Derrick Boat Operator prior to the start of any inspections.

Reports shall include but not limited to:

1) A separate checklist for each crane and hoist, detailing the condition of each component (e.g., wire ropes, sheaves, hooks, brakes, structural members).

2) A list of all deficiencies found, categorized by severity (e.g., Critical, Major, Minor) and recommended corrective actions.

3) Photographic documentation of all noted deficiencies.

4) A formal, signed Load Test Certificate for each crane that was tested.

5) A summary statement certifying that the inspected equipment is either fit for service or, if deficient, clearly stating the operational limitations.

Invoicing

The Contractor will provide an itemized invoice upon the shipment of components that includes the following information:

Contractor’s name and address Contract Number Invoice number and date Itemized listing of services of work performed An invoice contact person Signature of Contractor or Contractor’s representative Shall be addressed to:

Olmsted Locks & Dam Attn: Wilhemina Cunningham 634 New Dam Rd.

Olmsted, IL 62970 Or emailed to: wilhemina.n.cunningham@usace.army.mil

2. LOCATION –

Olmsted Locks and Dam 634 New Dam Road Olmsted, IL 62970

3. AUTHORIZED CALLERS

Calls up to $2,500.00 for Service o Any Operations Government Purchase Card Holder

Calls over to $2,500.00 o Any Louisville District Contracting Officer

4. ANTI TERRORISM/OPSEC –

a. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12:

Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date.

Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315- 6754; Jason.Almodovar@usace.army.mil