Special_Events_Parks_List_April_2025.xlsx

This is a grounds maintenance bid specification document from the City of Tampa Parks and Recreation Department for comprehensive maintenance services across nine special events parks and city-owned properties totaling approximately 61.3 acres. The scope of work includes turf mowing, turf maintenance, and landscape bed maintenance at nine designated locations: Al Lopez Park, Cotanchobee Fort Brooke Park, Curtis Hixon Waterfront Park, Doyle Carlton Linear Park, Joseph Frye Park, Kiley Gardens, MacDill Park on the Riverwalk, USF Park on the Riverwalk, and Water Works Park. Each site will receive 38 maintenance cuts annually on a cyclical schedule, with weekly cuts during the fast growth season (weeks 20-39) and bi-weekly cuts during the slow growth season (weeks 40-19). All work must be performed Monday through Friday between 7:00 a.m. and one hour prior to sunset, with work completion required within 48 hours of commencement. A mandatory pre-bid meeting and site inspection is scheduled for 9:00 a.m. on February 24, 2026, at the Parks and Recreation Department, 3402 Columbus Drive, Tampa, Florida 33607. Sealed bids are due by 3:00 p.m. on March 13, 2026, through the OpenGov eProcurement Portal. The contract term is one year from the effective date with options for renewal for three additional one-year periods through mutual written agreement and unilateral City extension rights for up to three additional thirty-day periods. Award notification is expected within 120 days of bid opening.

The estimated contract amount is $350,000.00, with bid pricing submitted on a cost-per-cut basis for each of the nine sites. The City of Tampa offers a five percent bid discount (capped at $10,000) for certified Small Local Business Enterprises (SLBEs) for evaluation purposes only; this is a traditional open market solicitation open to all qualified bidders with no sheltered market provisions or subcontracting goals. Contractors must demonstrate proof of Florida business licensing, Commercial General Liability insurance ($1M/$2M), Automobile Liability insurance ($500,000-$1M), Worker's Compensation coverage, three references for similar services within the past two years, current Florida Department of Agriculture and/or Pest Control Operator licensing, and a permanent business location in Hillsborough County or immediately adjacent counties. Required equipment includes six ride-on rotary mowers, four walk-behind mowers, six edgers, six line trimmers, two motorized spray tanks, six hand-held spray tanks, six backpack blowers, five landscape crew cab trucks, and miscellaneous hand tools. Penalties of $100 per task per calendar day are assessed for work not completed within specified timeframes, and rejected work must be redone within 24 hours at no additional compensation to the City. Optional unit pricing is available for additional services including mowing and cleanup, landscape bed maintenance, herbicide treatment, tree pruning, fertilizer application, sodding, plant replacement, debris removal, and hourly rates for exceptional special maintenance tasks.