SpecCondTCWindowGuards.pdf

SPECIAL CONDITIONS FOR TERM CONTRACTS

1. This bid is for a term contract for a period of one (1) year with an option to renew in accordance with Item 2, below. Material will be ordered on an as needed basis during the contract term.

2. Quantities shown on the bid form are estimates only of the Authority’s requirements during the contract term. The Authority may purchase any, all, or none of the quantity specified or may increase the quantity specified in accordance with its actual requirements. The dollar value of the contract may, with bidder’s consent, be increased by an amount not to exceed twenty-five percent of the contract total. The term of the contract may at the sole discretion of the BHA, be extended for up to an additional six months in the event the dollar value of the contract has not exceeded 125% of the original bid amount at the end of the initial one year term.

3. Bids must remain firm throughout the contract term. No increase in the unit price bid once accepted and awarded will be permitted. No substitution for the brand/model bid once accepted and awarded will be permitted without prior approval of the Authority.

4. The Authority will attempt to order material in reasonable lots, however the minimum acceptable order shall be one each of the unit of measure shown on the bid form.

5. Prices bid shall be net, FOB destination and include delivery, freight allowed to Central

Stores, 125 Amory Street (rear) Jamaica Plain, MA or such other locations within the City of Boston as directed when orders are placed. Cash, trade and quantity discounts must be calculated in the prices quoted.

6. Delivery of items ordered will be required within forty-five (45) working days after receipt of order. At least twenty-four (24) hours prior to delivery, awarded bidder shall notify Central Stores at (617) 988-5127.

7. Each Section of the Bid Form will be considered separately for contract award. The

Authority may award a contract for any Section independently pending evaluation and award of other Sections. All bids for any Section may be rejected in their entirety without prejudice to the Authority’s right to award other Sections of the bid. Bidders must quote on every item within a Section. Failure to do so may be grounds for rejection of the bid for that Section.

8. The Authority is comprised of several distinct Operational Divisions. During the term of this contract, the vendor may be required to establish separate billing accounts in order to differentiate between Divisions and to expedite vendor payment at the request of the Authority. This requirement is an integral component of the bid price. Failure by the successful bidder(s) to comply with this requirement shall be grounds for termination of the contract in accordance with Article 10.1 of the General Conditions.

Any changes to the official printed language of this form shall be void. The official form or document of record shall be the form posted on Comm-Pass for the solicitation.

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