Spec Section 01 11 21 RFP to DB.pdf

652-19-129 Renovate 509 for 3D Printing Lab 10-01-17

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

RENOVATE BLDG 509 FOR 3D PRINTING LAB

652-20-129

H.H. MCGUIRE VAMC, RICHMOND VA

A. PART I – GENERAL

A1. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction to Renovate Building 509 for 3D Printing and other specific tasks as further defined by this request for proposal (RFP) 36C24621R0048. The scope of this project includes the design and execution of the design to accomplish the interior renovation, electrical renovation, HVAC renovation of Building

509 in order to support PPE production equipment being installed and operated in the space. Section E of the specification provides drawings that outline the scope of the project and provide a conceptual layout.

1. Project Number: 652-20-129

2. Project Title: Renovate Building 509 for 3D Printing Lab

3. Project Location: Building 509, H.H. McGuire VAMC, 1201 Broad

Rock Blvd, Richmond VA 23249

4. General Drawing Submission Requirements: Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the

Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and

Border. All drawings shall be produced using AutoCAD 2018 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

5. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/

Master Specifications; Design Guides; Design Manuals; Standard

Details; Design Alerts; and Quality Alerts.

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A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. Project Manager/COR: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

B. Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive

Acquisition (Jan 2017).

C. Tentative Schedule

Request for proposal issued 01/26/2021

Phase I Proposal submitted 02/26/2021

Phase II Site Visit TBD

Phase II Proposal submitted 04/08/2021

Contract award 05/21/2021

Notice to proceed 05/28/2021

Construction completion/final inspection/ custody receipt

05/29/2022

D. Schedule Objectives - The anticipated completion of this project is 365 days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

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A3. Cost Range

The anticipated cost magnitude for this project is between $500,000 and

$1,000,000.

A4. Pre-Proposal Conference

A pre-proposal conference will be held as scheduled by the Contracting

Officer. All offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting;

2. Review of project and design build method for construction contracting;

3. Specifications, Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission

Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance to the pre-proposal conference is voluntary. If a offerors wishes to attend, an RSVP email must be forwarded to richard.stiles2@va.gov no later than 7 calendar days prior to the conference. Please include the project title and the words

“Pre-Proposal Conference” in the subject of the email as well as the names of all attendees (no more than two per offeror). Offerors are required to complete a health screening questionnaire in order to enter the facility and wear masks at all times while in the facility.

A5. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting construction

A6. Selection Criteria and Weightings

A. General proposals will be evaluated, and award will be made on the basis of both cost and technical considerations most advantageous to the government as per FAR Part 15. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

mailto:richard.stiles2@va.gov

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B. Technical Evaluations - All technical factors when combined are more important than the price alone. Evaluations will be based on the technical factors listed below.

This single solicitation will cover the two phases of the acquisition.

Proposals shall be evaluated in Phase One to determine single offerors that will submit for Phase Two. One contract will be awarded using competitive negotiations in accordance with FAR Part 15.

Phase One proposals will be evaluated using the following factors:

1) Past Performance

2) Technical Approach

3) Key Personnel

4) Capability to Perform

Phase Two proposals will be evaluated in accordance with FAR Part 15 with the evaluation factors being:

1) Technical Solution

2) Project Schedule

3) Price Proposal

C. Cost Proposal - This is a competitive Best Value Tradeoff (Tradeoff) source selection in which technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. All evaluation factors other than price, when combined, are significantly more important than price alone. The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced Offeror is determined to have a performance confidence assessment of "Satisfactory Confidence" or lower.

***See SECTION M Evaluation Factors for Award for descriptions on the ratings used for each factor/subfactor.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of a Project Manager/COR and an Administrative

Contracting Officer located at the construction site, the Contracting

Officer located at Hampton VAMC, and H.H. McGuire VA medical center staff. The coordinator/manager of the VA team will be the Project

Manager, who will have Contracting Officer Representative authority.

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B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub-contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General

A. Proposals shall be based on solicitation documents issued with this

Request for Proposal. Proposals will be in the format stipulated elsewhere in this section.

B. There will be no public opening of the proposals.

C. Submit proposals to the Contracting Officer(s) at the email listed below on or before the date listed on the SF 1442. Submit proposals via email to:

1. Ranese Freeman Carroll, Contracting Officer.

2. Emails are limited to 5 MB in size (including attachments), but you may send multiple emails if needed.

D. Technical and Cost sections of the Offers proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror's organization, business address, DUNS number, and VA Project Number.

E. Carefully follow “Instructions, Conditions, and Other Statements to

Offerors” Standard Form 1442 (Solicitation, Offer and Award) shall be used for submitting cost offers. Submit copy of SF 1442 with a bid guarantee as stipulated in the Section “Instructions, Conditions, and

Other Statements to Offerors”:

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1. Offeror shall submit separate prices for any Bid Items indicated on the RFP Offer and award;

2. Offeror shall include all required Representations and

Certifications; and acknowledge receiving amendments by number.

C2. Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions will be requested from the proposals received. The Contracting Officer will identify those offerors, whose proposals are within the competitive range, considering the selection criteria identified in this section.

Negotiations may be conducted with those offerors falling within the competitive range, after which proposal revisions will be requested.

Those selected as within the competitive range will be given a specified number of days as determined by the CO to prepare their proposal revisions. Proposal revisions will be submitted as per Part

III.C1.C, above.

B. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals.

They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed

Standard Form 1442 (Solicitation, Offer and Award) and Standard Form 30

Amendment of Solicitation/Modification of Award that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions offeror’s price proposal is greater than its initial price proposal.

C3. Technical Proposal Requirements

The proposal shall address the following evaluation factors for each respective phase. Evaluation scores will be based, in order of importance, upon the criteria in Part I, A6:

A. Phase I

1. Past Performance:

The Government will evaluate the Offeror’s demonstrated past performance of recent and relevant projects and specialized experience as well as the quality rendered of the projects provided, in order to determine the Offeror’s ability to perform the contract successfully and help determine responsibility. Past performance information shall

01 11 21 - 7 include, but not limited to evaluation of past performance of the firm having experience in construction and renovation projects meeting quality, timely performance, management effectiveness, and safety. An overall Past Performance Confidence Assessment Rating will be assigned, but each past performance reference will first be evaluated for

“recency” and “relevancy”. “Recent” past performance is defined as projects completed within the last five years, from the date of issuance of solicitation.

2. Technical Approach

Offers will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

Those offers not meeting the minimum standard for acceptability will not be considered for award (i.e. fail to meet minimums as defined by attached Specifications). Design and construction approach sub-factors will be weighted equally, and all areas must have SATISFACTORY rating or better. The Technical approach sub-factors ratings of SATISFACTORY or better will be required in order to be considered for award.

a. Design Approach Subfactor. A description of the organization’s design approach to include project planning approach(s) and management approach(s) for multi-discipline, phased projects.

b. Construction Approach Subfactor. Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was structural repair/structural renovations of hospitals within the United

States, with a total contract value exceeding $250,000) to the requirement being solicited. Experience of subcontractors may be used to fulfill this requirement, but future unavailability of the subcontractor to perform work may result in contract termination.

3. Key Personnel

Offeror must provide an organizational chart identifying key on-site personnel with a description of their work experience relating to projects similar in size and scope (multidiscipline construction projects with a minimum threshold value of $250,000) to the requirement

01 11 21 - 8 being solicited. The key personnel required for this contract are identified in Attachment I Statement of Requirements.

4. Capability to Perform

Offeror must provide proof that is able to obtain bonds up to $1 million and document experience in successfully delivering projects per schedule. The contractor must also indicate the firms workload and availability of the project team and any sub-consultants

B. Phase II

1. Technical Solution

The VA will evaluate to help determine that the Offeror understands the project and can perform all the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. Offeror must provide a technical solution that meets the requirements set forth in the

Specifications. The solution shall show the methodology of completing the design and construction.

2. Project Schedule

Offeror must provide a plan to create and implement a schedule that meets the requirements. The plan shall identify major dates as per the statement of work and their interdependencies. The plan shall contain a detailed description or graphic of the design and construction schedule including a chart showing task interdependencies. A finalized, more detailed schedule will be required to be submitted and approved after contract award, which include the identification of all contract and schedule milestones.

3. Price

Offers that are deemed technically acceptable and assigned a

Performance Confidence Assessment rating will be evaluated for fairness and reasonableness of price. Offers that are not technically acceptable cannot be selected regardless of price.

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D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build (DB) Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of

Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review submission package shall include 3 hard copy sets and 3 sets on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA

Project Manager, the VA Medical Center, RFP A/E, VA Resident

Engineer and others as determined to be appropriate by the VA

Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The

DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

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c. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H.

Quality Assurance/Quality Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2018.

2. The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2018 for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the VA’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the

CADD drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

4. The specifications included in the VA RFP shall be available to the

DB team in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the VA’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

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5. The construction record drawings shall be completed and submitted in

AutoCAD.

6. Construction shop drawings are not required to be completed in

AutoCAD.

D. Professional Licensing:

1. The DB Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB Team A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team.

The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

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2. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

4. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

5. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

6. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

7. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

G. Construction Specifications - Project specifications shall include specifications contained in this RFA and specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. Specification shall be based on the VA Master

Construction Specifications located in the VA Technical Information

Library at https://www.cfm.va.gov/til/spec.asp. The specifications submitted for review shall include those necessary to specify all materials being used for the completion of the project. Information shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

https://www.cfm.va.gov/til/spec.asp

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H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building.

Also, similar laws of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

I. Mandatory Design Elements

1. The design shall incorporate a new HVAC system that meets anticipated equipment and personnel heat load requirements (see equipment list) and maintains relative humidity at a range of 20-

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60%. The system should conform to the requirements of ASHRAE 62.1-

2019 and the VA HVAC Design Manual.

2. The design shall incorporate a new electrical system capable of sourcing all equipment provided in the equipment list referenced on drawings in Part V.

3. The design shall incorporate working spaces and egresses large enough for moving equipment around, into and out of the building.

J. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. The DB contractor shall distribute a total of 3 sets of the approved construction documents prepared by the DB Team to the VA as directed by the VA Project Manager.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

D. Shop drawings and submittals - The DB TEAM A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB TEAM A/E shall recommend approval, 01 11 21 - 15 disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system.

When necessary, the DB TEAM A/E will request the DB Construction

Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB TEAM

A/E shall review all prior submittals for related components of the system before acting on a single component. The DB TEAM A/E may be required to hold joint reviews with the VA technical staff and /or the

RFP AE on complicated system submittals. The DB TEAM A/E shall notify the VA Resident Engineer (RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections

During the construction period the DB TEAM A/E shall make weekly visits to the project site when requested by the Project Engineer. The Project

Engineer may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Project Engineer has the prerogative to determine the professional discipline(s) required for any visit. The DB

TEAM A/E shall observe the construction, advise the Project Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Project Engineer within three work days following the site visit date.

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