ATTACHMENT - D2 - Supplementary Quality Assurance Provisions.pdf

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Attached to
1.3B PACOM Bunkers Overseas Solicitation
Solicitation number
SPE608-27-R-0201
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About this file

This document is a Supplemental Quality Assurance Provision (SQAP) bundle for DLA Energy fuel procurement contracts, consisting of multiple interconnected provisions addressing quality assurance, inspection, and acceptance procedures for petroleum products and marine gas oil.

The bundle encompasses several key provisions: Energy QAP C1.02 (Generalized Technical Guidance, March 2025) establishes geographic requirements, certificates of analysis (COA) standards, and references to the ASSIST database for specifications; Energy QAP E5.01 (January 2013) defines inspection and acceptance procedures for ships' bunkers, including sampling requirements (limited to six samples per year per line item unless quality issues arise, with expansion to twelve samples maximum), satellite fuel sample testing, and acceptance procedures that take place at destination notwithstanding prior government inspection; Energy QAP E12 (July 2015) specifies that acceptance of fixed-price contract supplies occurs at origin for f.o.b. origin items and at destination for f.o.b. destination items; Energy QAP E21.01 (June 2015) addresses point of inspection procedures for bulk fuel, FSII, lube oil, and Posts, Camps, and Stations programs, with inspection normally performed at origin for f.o.b. origin items and at destination for f.o.b. destination items; Energy QAP E22 (February 2022) provides a comprehensive list of DLA Energy inspection offices and their geographic areas of responsibility across the continental United States (Code 110, 120), Alaska/Hawaii (Code 130), Europe and Africa (Code 200), Indo-Pacific (Code 300), and Middle East (Code 400); and Energy QAP E35 (December 2011) governs nonconforming supplies and services, establishing procedures for requesting deviations and waivers, with consideration minimums of $500 for administrative costs plus reinspection/retest costs. Additionally, C16.23-2 (September 2024) specifies Commercial Marine Gas Oil minimum requirements per ISO 8217 Category ISO-F-DMA, with sulfur content limits of 0.5% maximum (per MARPOL 73/78 Annex VI Regulation 14 effective January 1, 2020), reduced to 0.10% mass for emission control areas, and 0.0015% mass for CONUS deliveries under 40 CFR Section 80.510, requiring approved sulfur testing methods and FAME testing per ISO 8217 standards, with no black dye additives permitted. Finally, Energy QAP E40.01 (July 2014) establishes Material Inspection and Receiving Report procedures for bulk fuel and aviation fuel shipments, requiring submission via the Wide Area Workflow (WAWF) system or manual documentation when WAWF is unavailable, with separate protocols for marine shipments, pipeline shipments, and truck/rail/intermodal container shipments.

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File Type Posted
Attachment C Proposed Exceptions.docx DOCX document
Attachment A - Schedule of Supplies.pdf PDF
ATTACHMENT A-1 Schedule.pdf PDF
ATTACHMENT B Offer Data Sheet.xlsx XLSX spreadsheet
ATTACHMENT - E - Bunkers Notes.pdf PDF
PACOM Solicitation OSP and Clauses.pdf PDF
ATTACHMENT D FACILITIES SHEET.doc DOC document

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DEFENSE LOGISTICS AGENCY ENERGY Page 1 of 1

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

C16.23-2 COMMERCIAL MARINE GAS OIL MINIMUM REQUIREMENTS (DLA ENERGY SEPT 2024)

Product Classification

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE DLA ENERGY PRODUCT CODE UNIT OF ISSUE

9140-01-313-7776 Marine Gas Oil MGO Gallons

9140-01-417-6843 Marine Gas Oil MGT Metric Tons

Supplies delivered under this contract, the Contractor shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. The Contractor shall also comply with all applicable International Agreements, Treaties, Conventions, and the like to which the United States is a party or with whose terms the receiving activity has otherwise agreed to comply, including but not limited to, the requirements of MARPOL 73/78 Annex VI Regulations 14 & 18. The Contractor shall be responsible for determining the existence of all such requirements prior to the time deliveries are made. This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits.

The list of such requirements contained in this contract is not intended to be a complete list, and the Contractor shall be responsible for determining the existence of all such requirements. Selected regional environmental requirements are highlighted in the SPECIFICATIONS (CONT’D) clause. In the event that an International, Federal, State, and /or local environmental requirement, as identified above, is more stringent than a requirement contained in this contract, the Contractor shall deliver product(s) that complies with the more stringent requirement. Product(s) that fails to meet the more stringent requirement will be considered nonconforming supply. Product(s) to be supplied shall fully meet the requirements of the applicable specification(s). In the event that compliance with the more stringent requirement causes the contractor to incur additional costs, the contractor may request an equitable adjustment.

Product shall conform to the requirements of the latest revision of ISO 8217, Category ISO-F-DMA. In Accordance with Annex A of ISO 8217, the de minimis value of FAME shall be 0.5 volume %. Offeror/Supplier shall ensure product offered meets ISO 8217 de minimis FAME requirement. The following are additional requirements or approved modifications to specifications.

(a) SPECIFICATION MODIFICATIONS

(1) TESTING

(i) Hydrogen sulfide testing is not required

(ii) In addition to ISO 8217 approved sulfur tests, the following test methods are approved for Sulfur testing: ASTM D5453, D1266, D1552, D2622, D3120, D7039, or ISO16591. See section 6.3 of ISO 8217 for referee test method. For a total sulfur content of less than 0.05 mass % (500 ppm), the latest revision of ASTM D5453 is the recommended ASTM method.

(iii) The following test methods are approved for FAME testing per ISO 8217: IP 579 or ASTM D 7963. Test method EN 14078 is an equivalent test method for IP 579 and approved for FAME testing. See section 6.9 ISO 8217 for referee test method.

(iv) ASTM International Test Methods equivalent to ISO test methods referenced in ISO 8217, DMA testing, are approved for use.

(2) Environmental

(i) As of 01 JAN 2020, under the requirements listed in MARPOL 73/78 Annex VI Regulation 14, MGO-DMA (MGO & MGT) purchased under DLA Energy programs shall not exceed a revised maximum sulfur weight percent of 0.5 (% m/m). This requirement does not supersede more stringent federal, state, and local environmental requirements.

(ii) Per MARPOL 73/78 Annex VI Regulation 14, for ships operating in the most current emission control areas, the sulfur content of marine gas oil shall not exceed 0.10% mass (1000 ppm).

(iii) Per 40 CFR Section 80.510, the Marine Gas Oil sulfur requirement for all refineries and deliveries to ports within Continuous United States (CONUS) shall not exceed 0.0015 mass % (15 ppm) sulfur.

(b) ADDITIVES: Marine Gas Oil shall contain no black dye.

(c) OTHER REQUIREMENTS: Unless otherwise indicated by the Contractor in writing, prior to award, and in accordance with the

EVALUATION (SHIP’S BUNKERS) provision, the product offered shall fully meet the applicable specification. The supplier shall provide to the receiving vessel a “Statutory Sample” of at least 500 mL in volume, taken from the receiving vessel’s inlet bunker manifold, together with a Bunker Delivery Note (BDN). This sample will be sealed and carry a sample tag that provides the documentation required per MARPOL 73/78 Annex VI Regulation 18.

Signature

Prepared by:

Quality / Technical Support Office Approval:

Contracting Approval:

DISTRIBUTION STATEMENT – A: APPROVED FOR PUBLIC RELEASE. DISTRIBUTION IS UNLIMITED

KNAPP.RICHARD.BRU

CE.1027134021

Digitally signed by KNAPP.RICHARD.BRUCE.1027134021 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=KNAPP.RICHARD.BRUCE.1027134021 Date: 2013.11.20 14:05:09 -05'00'

AYERS.QUENTIN.LER

OY.1059703664

Digitally signed by AYERS.QUENTIN.LEROY.1059703664 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=AYERS.QUENTIN.LEROY.1059703664 Date: 2013.11.20 13:46:40 -05'00'

TRELOAR.GEORGE.C.1

033837964

Digitally signed by TRELOAR.GEORGE.C.1033837964 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=TRELOAR.GEORGE.C.1033837964 Date: 2013.11.12 06:51:51 -05'00'

OPPENHEIM.LEE.B.122

9310131

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2015.07.30 16:00:30 -04'00'

SHANNON.MICHAEL.J.

1229294802

Digitally signed by SHANNON.MICHAEL.J.1229294802 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHANNON.MICHAEL.J.1229294802 Date: 2015.07.30 14:17:00 -04'00'

SHEPHERD.SANDRA.S.

1012568459

Digitally signed by SHEPHERD.SANDRA.S.1012568459 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHEPHERD.SANDRA.S.1012568459 Date: 2015.07.30 15:38:32 -04'00'

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2015.06.26 13:12:16 -04'00'

SHANNON.MICHAEL.J.

1229294802

Digitally signed by SHANNON.MICHAEL.J.1229294802 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHANNON.MICHAEL.J.1229294802 Date: 2015.06.26 08:57:05 -04'00'

SHEPHERD.SANDRA.S.

1012568459

Digitally signed by SHEPHERD.SANDRA.S.1012568459 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, Date: 2015.06.26 12:47:33 -04'00'

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2014.04.18 09:25:13 -04'00'

SHILLINGFORD.JAME

S.V.1046542440

Digitally signed by SHILLINGFORD.JAMES.V.1046542440 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHILLINGFORD.JAMES.V.1046542440 Date: 2014.04.17 12:04:54 -04'00'

TRELOAR.GEORGE.C.1

033837964

Digitally signed by TRELOAR.GEORGE.C.1033837964 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=TRELOAR.GEORGE.C.1033837964 Date: 2014.04.14 07:40:29 -04'00'

SHANNON.MICHAEL.J.

1229294802

Digitally signed by SHANNON.MICHAEL.J.1229294802 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHANNON.MICHAEL.J.1229294802 Date: 2014.07.07 14:11:51 -04'00'

OPPENHEIM.LEE.B.122

9310131

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2014.07.08 10:12:33 -04'00'

SHEPHERD.SANDRA.S.

1012568459

Digitally signed by SHEPHERD.SANDRA.S.1012568459 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, Date: 2014.07.08 10:04:48 -04'00'

C1.02
C16.01
C16.23
Attachment F (E-QAPS).pdf
E5.01
E12
E21.01
E22
E35
E40.01

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