Attachment A Solicitation Special Notes.pdf

COMBINED SYNOPSIS/SOLICITATION

AGADEZ SPE605-20-R-0209

ATTACHMENT - A

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SPECIAL NOTES

1. Offerors are informed that the Government’s requirement for this solicitation is Ultra Low Sulfur Diesel, (ULSD) (15-PPM Sulfur Maximum) NSN: 9140-01-556-9156, as defined by Solicitation Provision C16.67-2, Diesel Fuel Specification (SFD) (PC&S) (EUROPE) (MIDDLE EAST) (DLA ENERGY AUG 2017). Product shall conform to the latest revision of commercial specification EN 590. Product shall be visually free of undissolved water, sediment, and suspended matter.

2. The offeror will need to establish product, supply, import arrangement and agreement with local authorized country importer and will additionally be required to obtain import/export license required by local laws.

All licenses and agreement must be submitted with your offer.

3. Niger, Ministry of Energy and Petroleum special exemption may be issued for military use of petroleum product designated for Military/Government “Use”.

4. Offeror’s must possess valid/current operating certificates, permits, or equivalent licenses required to operate in the prescribed jurisdiction (i.e., Nigerien State and Ministry of Energy and Petroleum). All licenses and agreement must be submitted with your offer.

5. Offeror’s, the Société nigérienne des produits pétroliers (SONIDEP) a state-owned company, is responsible for demand and supply for petroleum products in Niger. SONIDEP is responsible for the importation, transportation, storage, refining and marketing of petroleum products in Niger. All offerors will submit SONIDEP agreement with their offer.

6. The West African Economic and Monetary Union (WAEMU), namely Niger, requires prior authorization from the Ministry of Finance, Ministry of the Interior, Ministry of Energy and Petroleum to import, have possession, transport, sell or interchange fuel/petroleum products in Niger. Proof of authorization must be provided with your offer.

7. NOTE: The fuel to be supplied under the resultant contract from this solicitation will be tax exempt.

8. Offeror’s Fuel for this requirement must be sourced from outside Agadez, Niger. European supply routes and sources will be accepted for these requirements. Additionally, Sasol South Africa (SSA) through the South Africa’s Clean Fuel II Standard have launched 10-ppm Diesel Fuel.

9. Info Only: South Africa's Clean Fuels II standard, began in 2017, reduces the allowable sulfur content to

10 ppm. Sasol South Africa (SSA) has launched 10-ppm diesel at selected filling stations starting in 2013.

10. For issues of Force Majeure, Offerors may need to obtain Business Interruption Insurance.

11. The contractor selected for award shall be ready to deliver fuel in accordance with the contract requirements within 30 days after award.

12. Offeror must have intermittent (operational) fuel storage of 30-days operational quantity.

13. Offeror’s must submit their supply distribution lead time with their offer/proposal.

14. Letters of commitment are also required from the Petroleum Supplier or their agent and needs to be submitted during with the offer. Letters of commitment must state the total quantity, of the product, the specification the source of supply, the length of time the commitment letter is good for, the solicitation it will be supplied to and be placed on the Petroleum supplier letterhead and stamped and signed by an official of either of those entities.

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15. The Fuel Source Data Sheet attached will be used to show all of the refineries or terminal sources where the offeror is sourcing the fuel to be provided to the U.S. Government. (Attachment-D)

16. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present with their offer a current, full specification Refinery Certificate of Quality (COQ) or if sourcing from a location which blends several batches from more than one refinery source (terminal), a current, full specification, Certificate of Analysis (COA), of that blended product.

a. Certificates of Analysis will contain the source information specification tested to, along with the test methods used for testing. The certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.

b. All test certificates submitted shall be translated into English and will be in the same format as required by the original. The original, non-English version will need to accompany the translated version and the offer must ensure that they are one in the same.

c. Translated version must be signed and stamped by the person that performed the translation and the method of translation included.

17. “All offerors responding to this solicitation must complete and submit the AFRICOM Foreign Vendor Vetting (AFVV) information datasheet. Offerors not providing the requisite AFVV information data for vendor vetting shall not be considered for award”. (See Attachment-C)

18. Conveyance that are epoxy coated or saran lined should be steam cleaned – washing with hot fresh water, not exceeding 56-degrees Celsius (136 degrees Fahrenheit), and dried thoroughly.

SPECIAL INSTRUCTIONS

A. CLOSING DATE: 06 APRIL 2020 at 1:00 PM, EASTERN STANDARD TIME. Offerors written proposals should be submitted in English and U.S. Dollars per U.S. Gallon, and signed by an authorized company official. Quotations must be received by 1:00 PM, Eastern Standard Time, on 06 APRIL 2020.

Offers must be submitted by Offer Entry Tool (OET) Only. In addition to OET submission your offer and all required documents can be emailed to DLA Energy FEPBA send email proposals to DLAEnergyFEPBA@dla.mil and please copy to delecia.bell@dla.mil, and tonya.sterling@dla.mil.

B. PROPOSAL SUBMISSION:

TO BE VALID ALL OFFERORS SUBMITTING PROPOSAL PACKAGES UNDER THE SUBJECT

SOLICITATION MUST BE REGISTERED in the following systems:

a. System For Award Management (SAM) at https://www.beta.SAM.gov

b. Wide Area Work Flow (WAWF) at https://www.wawf.eb.mil (which includes myInvoice)

c. DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil

REGISTRATION IN THESE SYSTEMS ARE REQUIRED BY THE OFFER SUBMISSSION DUE DATE

AND TIME.

mailto:DLAEnergyFEPBA@dla.mil mailto:tonya.sterling@dla.mil https://www.beta.sam.gov/ https://www.wawf.eb.mil/ https://www.dibbs.bsm.dla.mil/

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All Offer Prices shall be submitted through the Posts, Camps and Stations (PC&S) Offer Entry Tool (OET).

1. PC&S OET is an external web application which allows prospective PC&S ground fuel vendors to securely bid on DLA Energy fuel solicitations. Offerors must be registered in the PC&S OET application in order to submit offer prices. In order to have system access to PC&S OET, offerors must request the applicable user roles via the Account Management and Provisioning System (AMPS) website at: https://amps.dla.mil Note: All offer prices and all supporting documents shall be entered and submitted in OET only.

2. Please use the attached instruction titled, “AMPS Role Guide-Attachment-E” to obtain an AMPS account if you do not already have one.

3. Once the AMPS registration process is complete, access AMPS with your username and password to request access to the PC&S Ground Vendor Role OET-100. You will be notified by email once your OET access is granted. You will be able to request access to OET through AMPS. Please refer to Attachment-E titled, “Requesting the OET Vendor Role in AMPS,” for instructions on requesting an OET vendor role.

(Attachment-E)

4. After you obtain access to OET, you will be able to select a solicitation to offer on and submit your offer prices via OET using the attached instructions titled, “PC&S OET Vendor Guide.” (Attachment-E)

5. If you experience trouble registering or if additional assistance is needed, please send an email to the DLA Enterprise Help Desk at DLAEnterpriseHelpDesk@dla.mil or call toll free (855)352-0001 and select the option for assistance with AMPS.

6. In the event of technical issues on the part of OET that prevent an offeror from successfully entering offer data in OET, the offeror must immediately notify both Government’s Points of Contact via email at delecia.bell@dla.mil and tonya.sterling@dla.mil to request allowance for offeror’s manual offer submission using Price Data Sheets. Nevertheless, the offerors are still responsible for entering offer data through OET upon its return to a fully functioning state.

7. For further instructions on OET and AMPS please see the following attachments:

a. ATTACHMENT-E AMPS Request for Role Guide

b. ATTACHMENT-E OET Vendor Guide

All remaining proposal documentation shall be submitted via OET.

C. REPRESENTATIONS AND CERTIFICATES:

1. Certifications and Representations (complete fillable clauses in Attachment-C)

2. Supplier Commitment letters must be provided (Attachment-A). All Offerors are required to furnish copies of your supplier and transportation agreements with your offer. Offerors must possess valid/current operating certificate, permits, or equivalent license required to operate in the prescribed jurisdiction (i.e., Nigerien State and Ministry of Energy and Petroleum). Offerors will need to establish product, supply, import arrangements and agreement with local authorized country importer and will additionally be required to obtain import/export license required by local law. DLA Energy may conduct pre-award surveys to determine responsibility regarding the offeror’s transportation, technical, production and quality assurance capabilities. Therefore, this information is necessary to determine if secondary pre-award surveys will be required based on offeror’s supplier’s location.

Reference item #2 above in the special notes section.

https://amps.dla.mil/ mailto:DLAEnterpriseHelpDesk@dla.mil mailto:delecia.bell@dla.mil mailto:tonya.sterling@dla.mil

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3. Certificates of Analysis (COAs) from suppliers for fuels that are being offered. Offerors shall submit a copy of a certificate of analysis for all products offered from their supplier/refinery with their offer. The certificate of analysis should have test results of a recent batch of the required products.

4. No exceptions to the terms and conditions of this solicitation will be approved or granted. No alternate product will be accepted.

D. NOTICE OF VOIDABILITY: Any contract awarded to a contractor who at the time of award was suspended, debarred or ineligible for receipt of contracts with any government agency or in receipt of proposed debarment from any government agency is voidable at the option of the government.

E. ACKNOWLEDGEMENT OF AMENDMENTS: If issued, all contractors must acknowledge receipt of any amendments to this solicitation. A Contractor’s designated agent can do this by completing Block 8, signing, and returning one (1) copy of the amendment to DLAEnergyFEPBA@dla.Mil. Contractor’s designated agent must ensure Blocks 15A, 15B, and 15C of the Standard Form 30 are filled.

F. LATE OFFERS: Please note offers must be received by 06 April 2020 at 1:00 P.M. Daylight Savings Time.

Any offer received after the closing will be deemed as “late” and not be considered for evaluations.