SPE60418R0405_Questions_and_Answers_FINAL.pdf

DLA Energy FEADB

SPE604-18-R-0405

Q&A

QUESTIONS & ANSWERS

Standalone Items:

0001 Westover ARB

1. Could you please provide an account or meter # for Westover ARB?

ANSWER: DLA Energy will provide a Letter of Authority (LOA) to any marketer who wishes to seek account or meter information for any Line Item.

2. We need to determine if this is a capacity release or exempt account and need this information in order to confirm. Westover ARB is not a capacity release account.

3. Would DLA consider changing the SIP from Transco Zn6 Non-NY to Henry Hub?

ANSWER: Yes, The SIP for this customer is changed from Transco Zn6 Non-NY to Henry Hub. An updated schedule page will be provided via an amendment.

0002 Fort Drum

1. Can you please confirm the volume regarding the Fort Drum solicitation? The Total summer volume does not equal the estimated usage in the monthly break out.

ANSWER: The estimates provided are correct.

0009 DOE Bettis Atomic Power Lab

1. Would the customer consider being served under Delivery Option (2)?

ANSWER: Per the schedule page, DOE Bettis Atomic Power Lab already reflects a Delivery Option 2.

0010 Dover AFB

1. Could we get the DCQ sheet created by the utility? These will reflect deliveries.

wishes to seek account, meter, or utility information for any Line Item.

0011 DLA Aviation Richmond

1. Does the CLIN have capacity?

ANSWER: No, this customer does not have pipeline capacity.

2. If this customer has capacity, can you provide the amount of capacity?

3. Does the capacity the facility has meet the peak day?

4. Is the boiler project on schedule? Given that the volumes of the schedule page are identical year over year, is the project expected to be complete by March 2019? If not, when is the completion date?

ANSWER: Yes, the boiler project is on schedule and is expected to be complete by March 2019.

5. Can you provide information on the load change respective of the boiler conversion?

ANSWER: No, however, DLA Energy notes that any load changes are accounted for within current estimated volumes.

0013 Submarine Base New London

1. Would DLA be able to supply the account number and meters to provide the most competitive price possible?

2. Can you confirm if all the accounts are capacity assigned and can you provide invoice copies?

3. The schedule page states FIRM delivery, however the location states they have an alternative fuel, and all days per month as curtailment days. Can you explain any detail on how the facility expects to use their alternative fuel?

ANSWER: Correct, Submarine Base New London is a firm delivery customer only. This customer is not interruptible and has zero curtailment days per month. An updated schedule page will be provided via an amendment.

Tied Group 1:

0016 Carlisle Barracks

1. Carlisle Barracks has different volumes for Year 2019 and 2020. Is this correct?

0018 DLA Distribution Mechanicsburg

1. DLA Mechanicsburg has different volumes in each of the years – is this correct? For example – April 2019 is 3506 and April 2020 is 809.

0018 DLA Mechanicsburg 0019 DLA Susquehanna

1. Both line items have almost identical volumes including the April 19 and 20 as listed above – is this correct?

Tied Group 1 General Questions:

0016 Carlisle Barracks 0017 Naval Support Activity Mechanicsburg 0018 DLA Distribution- Mechanicsburg 0019 DLA Distribution- Susquehanna

1. Which of these accounts receive UGI capacity and are not to be charged for capacity charges and which require 3rd party delivered capacity?

ANSWER: Please refer to the notes within the schedule pages for capacity details regarding Tied Group 1 Line Items.

2. Could we please get the estimated volumes broken down by site and by DS/IS so that we can see which is served by UGI capacity and which is served by third party capacity and calculate the costs appropriately?

ANSWER: Please refer to the notes within the schedule pages for details regarding DS/IS account distribution for the Tied Group 1 Line Items. For information beyond what is included on the schedule pages, DLA will provide a Letter of Authority (LOA) to any marketer who wishes to seek further account and meter information.

3. We would like to be able to offer one price for the DS customers and one for the IS customers as the prices for these 2 types of customers are significantly different.

Currently the RFP is not broken down this way. Could this be changed in the RFP?

ANSWER: No, both the DS and IS accounts for this customer are identified in the schedule pages as FIRM accounts and will remain FIRM. However, DLA notes that this installation has both Firm and Interruptible accounts/meters with the LDC. Supply to the LDC is being procured as Firm, however, suppliers should note that not all accounts are Firm behind the Citygate. An updated schedule page will be provided via an amendment.

Tied Group 4:

0025 Quantico MCB

1. This line item has volumes in Jan-March 19 boxes. March 2021 is significantly higher than 2020 and Jan -Mar 2021 differs from Jan -Mar 2020. Also, the curtailment boxes have volumes in Jan-Mar instead of days. Please clarify.

ANSWER: The volumes for Jan – March 2019 have been updated and all other estimates provided are correct. An updated schedule page will be provided via an amendment.

0026 FBI Academy Quantico

1. This line item has volumes in April-Dec 2021 boxes. This impacts the totals for this item, please clarify.

ANSWER: The volumes for April-Dec 2021 boxes have been updated and all other estimates provided are correct. An updated schedule page will be provided via an amendment.

Tied Group 4 General Questions:

0024 Fort Lee 0025 Quantico MCB 0026 FBI Academy Quantico

1. As these locations are in different market areas, would the DLA consider separating these line items as standalone items?

ANSWER: No, DLA will not consider separating these customers as standalone line items.

2. Can you clarify the NOTE regarding pass through on balancing fees as there are none for the LDC?

ANSWER: Yes, there are no balancing fees for the LDC. This note has been removed as none of the invoices show any balancing fees. An updated schedule page will be provided via an amendment.

3. Can you provide a monthly 2 year history of the consumption for each line item of the group?

ANSWER: DLA will provide a Letter of Authority (LOA) to any marketer who wishes to seek account and meter information for any Line Item.

Tied Group 5

0027 Naval Station Newport-Firm

1. Can you provide clarity on differences between April and May 2019 compared to volumes April and May 2020?

ANSWER: The estimated volumes for LI 0027 have been revised. An updated schedule page will be provided via an amendment.

2. The Total winter volume same does not balance with monthly break outs. Can you provide clarity on what volumes are correct?

ANSWER: The estimated volumes for LI 0027 have been revised. An updated schedule page will be provided via an amendment.

3. As delivery option 2 is selected, can you confirm that the value in “Overage and shortage” is to be blank?

ANSWER: Yes, in accordance with Option 2 customer requirements, the over/under shortage information should be blank. An updated schedule page will be provided via an

0028 Naval Station Newport-Thermal Accounts

1. Can you provide clarity on why the volumes/accounts associated with the FIRM THERMAL schedule page are not included in CLIN 0027 firm?

ANSWER: Yes, Line Item 0027 and Line Item 0028 are two different accounts, however LI 0028 will be removed from the solicitation. Updated schedule pages will be provided via an amendment.

2. As delivery option 2 is selected, can you confirm that the value in “Overage and

ANSWER: Yes, in accordance with Option 2 customer requirements, the over/under shortage information should be blank, however LI 0028 will be removed from the solicitation. Updated schedule pages will be provided via an amendment.

0029 Naval Station Newport-Interruptible

1. Why are the volumes in winter (JAN /FEB) significantly less than March? Is the facility fuel switching? If so, will the customer provide notification to the supplier 2 business day’s notice in advance?

ANSWER: The estimated volumes for LI 0027 have been revised. Per the RFP, customers are required to promptly notify the contractor of any known or predicted change in Natural Gas consumption with as much advance notice as possible. An updated schedule page will be provided via an amendment.

2. As delivery option 2 is selected, can you confirm that the value in “Overage and

ANSWER: Yes, in accordance with Option 2 customer requirements, the over/under shortage information should be blank. An updated schedule page will be provided via an

Tied Aggregated Group 1

0030 (1 of 22) Fort McNair

1. Volumes vary significantly between year 1 and year 2. Is this correct?

0030 (2 of 22) JFK Center

1. Volumes vary significantly between year 1 and year 2. Is this correct?

0030 (4 of 22) Naval Research Lab

1. The volumes are the same for year 1 and year 2, but the months seem skewed. For example, November is 43 dth, Feb is 557 dth and March is 5358 dth. Is this correct?

0030 (5 of 22) US Naval Observatory

1. The volumes are different from Year 1 and Year 2. Is this correct?

0030 (6 of 22) Washington D.C. Navy Yard

1. The years are off. 2019 is on here twice. The volumes for April 19 and 20 (18) and March 19 (21) seem out compared to other numbers.

0030 (7 of 22) Bethesda Navy Hospital

1. There are 0’s for January 20 and 21. Is this correct?

0030 (9 of 22) Fort Detrick-Forest Glen

1. There is a volume of 758 for August and 0’s for May, June, July and September. Is this correct?

0030 (11 of 22) Joint Base Andrews AFB

1. The volumes are different from Year 1 and Year 2. Is this correct?

0030 (13 of 22) National Institute of Health- Firm

1. Does the facility have multiple Cogen units? If so, how many?

ANSWER: No, this facility does not have multiple Cogen units.

2. What rate class are the cogen units behind?

ANSWER: Per the schedule pages, a FIRM load is behind Rate 2A and the Limited Interruptible load is behind Rate 4.

3. Regarding NOTE 3, can you provide clarity on the cause(s) regarding the system tripping offline?

ANSWER: No, the Cogen unit does not have a history of tripping offline, however, this language has been put in place as a precautionary measure.

4. What advance notice to a supplier has been provided in the past? Will a facility point of contact be provided?

ANSWER: Yes, per the RFP and all previous Northeast Natural Gas RFP’s, customers are required to promptly notify the contractor of any known or predicted change in Natural Gas consumption with as much advance notice as possible. After contract award, awardees will be provided with all necessary contact information.

0030 (14 of 22) NSWC Carderock

1. January 20 and 21 are 377 dth and Feb is 3325. Is this correct?

0030 (18 of 22) JBM HH-Fort Meyer

1. The volumes from Year 1 and Year 2 are different. Is this correct?

0030 (22 of 22) U.S. Geological Survey

1. The volumes for March in year 1 and year 2 are different. Is this correct?

0031 (1 of 14) Defense Intelligence Agency

1. The lowest volumes for each year are in January and February. Is this correct?

0031 (6 of 14) Fort Detrick- Forest Glen

1. March 20 and 21 are significantly lower than the months around them. Is this correct?

0031 (7 of 14) National Institute of Health (LI)

1. Does the facility have multiple Cogen units? If so, how many?

ANSWER: No, this facility does not have multiple Cogen units.

2. What rate class are the Cogen units behind?

ANSWER: Per the schedule pages, a FIRM load is behind Rate 2A and the Limited Interruptible load is behind Rate 4.

3. Regarding NOTE 3, can you provide clarity on the cause(s) regarding the system tripping offline?

ANSWER: No, the Cogen unit does not have a history of tripping offline, however, this measure has been put in place as a precautionary measure.

4. What advance notice to a supplier has been provided in the past? Will a facility point of contact be provided?

ANSWER: Yes, per the RFP and all previous Northeast Natural Gas RFP’s customers are required to promptly notify the contractor of any known or predicted change in Natural Gas consumption with as much advance notice as possible. All facility point of contact information can be found on the schedule pages.

0031 (9 of 14) US Army Garrison Adelphi Lab Center

1. February 20 and 21 are significantly lower than Jan and March. Is this correct?

0031 (10 of 14) USDA Beltsville

1. January 20 and 21 are significantly lower than December and February. Is this correct?

0031 (12 of 14) National Geospatial Intelligence Agency

1. January and February 20 are significantly lower than January and February 21. There are other months that are different as well. Are these correct?

0031 (13 of 14) Pentagon

1. Pentagon Incinerator is 1000 dth every month. Is this correct?

Tied Aggregated Group 1 General Questions:

1. If a supplier can provide the Consumption Summary and Invoice Summary Cover Sheet, will all line items accept a dual bill from the supplier?

ANSWER: No, customers that are listed as, “Direct Billed Customers,” are unable to change their billing requirements.

Tied Aggregated Group 2

0032 (1 of 6) USCG Curtis Bay

1. This is 9570 every month. Is this correct?

0032 (2 OF 6) US Naval Academy

1. The volumes for year 1 and year 2 are significantly different. Is this correct?

0032 (4 of 6) Johns Hopkins Applied Physics Lab

1. January, February and March 20 and 21 are different. Is this correct?

0032 (5 of 6) Aberdeen Proving Grounds

1. July 19 – Dec 19 are significantly different than July 20 – Dec 20. Is this correct?

0032 (6 of 6) Fort Meade

1. Can you confirm the rate class details for the accounts on the schedule page? CL NSB is not a rate class with BGE.

ANSWER: The Rate Class for this customer is General Service Schedule C. An updated schedule page will be provided via an amendment.

0033 (1 of 4) USCG Curtis Bay

1. Are the curtailment days accurate and in the correct month?

0033 (2 of 4) U.S. Naval Academy

1. Volumes in Year 1 and Year 2 are different. Is this correct?

0033 (3 of 4) Maryland Procurement Office

1. Volumes in Year 1 and Year 2 are different. Is this correct?

0033 (4 of 4) Aberdeen Proving Grounds

1. Volumes in year 1 and year 2 are different. Is this accurate?

2. Which Aberdeen accounts will be curtailable?

ANSWER: Per the Schedule Page, Line items 0033 (4 of 4) is a Limited Interruptible account and the only Aberdeen Proving Ground account that is curtailable.

Tied Aggregated Group 2 General Questions:

1. If a supplier can provide the Consumption Summary and Invoice Summary Cover Sheet, will all line items accept a dual bill from the supplier?

ANSWER: No, per the individual schedule pages, each Tied Aggregated Group 2 has their own individual billing requirements.

SPE604-18-R-0405 General Questions:

1. Could you please confirm if the term for all accounts should be April 2019 – March 2021? In the schedule pages, the usage included on some accounts has usage starting before April 2019 and running past March 2021. (Examples – DOE Princeton Labs has usage for Apr19 – Dec21and the Quantico MBC has usage from Jan19 – Mar21).

ANSWER: Yes, the Period of Performance for the Northeast Natural Gas procurement is from April 2019 to March 2021.

2. Are you able to advise if the contract will be awarded before the end of the year (Dec 31, 2018)?

ANSWER: Yes, DLA plans to have the Northeast Gas procurement awarded before Dec 31, 2018. However DLA cannot guarantee this schedule.

3. The Form 1449 in block 8 for solicitation SPE60418R0405, states the response is due September 15, 2018 at 3:00 PM; however, the e-mail notification states, “Due by 3:00 p.m. Eastern Time on September 24, 2018.” Also, the Amendment 1 is to change the time due for offers, but the box checked states that the time for receiving offers is not extended. Please confirm the correct response deadline.

ANSWER: Yes, per Amendment 001, all responses to this RFP are due by 3 p.m. EST on Monday, September 24th.

4. Is a full technical response required for this solicitation; in addition to the required completed forms?

ANSWER: Yes, a full technical response is required for this solicitation.

5. I am reaching out regarding the 18R0405_Att_IV_-_Schedule_Pages.xlsx file. The file size and number of tabs is causing challenges with dealing with the file. Would the DLA be able to separate the file into 2 smaller files which would be line items 1 to 29, and line items 30 to 33. From tab CLIN 32 forward, there are page formatting issues inside the document. If you view the tabs in the page break preview mode, you can see the cells in tabs CLIN 30 to 33 with extra values which cause the file to have a larger page count and file size than it could be.

ANSWER: Yes, the file is revised and separated into two separate Excel spreadsheets and all other formatting issues are corrected. Updated schedule pages will be provided via an

6. Could you also explain the reason why some of the values appear in yellow? An example would be the value on CLIN 0006 for the delivery option. In addition, the tabs have various colors as well. Is there any significance to those?

ANSWER: Previous values highlighted in yellow and the various tab colors shown on the initial Attachment IV were inadvertent. However, please note that all updates and revisions to the Attachment IV Schedule Pages issued by future amendment will be highlighted in yellow. Updated schedule pages will be provided via an amendment.

7. Will there be any changes to the existing billing? Will you be providing updated billing contacts/phone numbers/email addresses to the winning supplier?

ANSWER: No changes to existing billing is expected at this time. The schedule pages represent the most up to date POC information available.

8. In order to request HU’s and determine the details of each of the accounts in the RFP for accurate pricing, we will need their utility account numbers. Will you provide a list of the account numbers, please?

ANSWER: No, DLA will provide a Letter of Authority (LOA) to any marketer who wishes to seek account and meter information for any Line Item.

9. The RFP refers to both 10% swing as well as 100% swing. It is not clear which swing factor is favored. Should we plan to price according to both 10% and 100% swing?

ANSWER: DLA is unclear of a reference to 100% swing, please provide page number and exact language referenced.

10. In section C, Statement of work,(i) REFUSED OR ACCEPTED QUANTITIES. (1) REFUSED BY LDC- Has this event ever occurred? Can you please provide an example to clarify as to when this can occur? Is this language to address curtailments?

ANSWER: DLA has included this section to make clear responsibility of parties involved if LDC rules, regulations or system conditions outside of the control of the Government adversely affect deliveries.

11. In section Excess Firm capacity, Please advise if there is any capacity that the Government has or will have that we would be asked to manage. If so, would this be under an agency agreement or asset management agreement? Can you identify which line items include capacity?

ANSWER: For information beyond which is contained in the solicitation schedule pages, DLA will provide a Letter of Authority (LOA) to any marketer who wishes to seek account and meter information for any Line Item.

12. For all line items in NJ, please confirm that each are NJ SUT exempt.

ANSWER: Yes, the New Jersey Line Items are Sales and Use Tax exempt. For further information regarding taxes, please see page 16 of the solicitation.

13. Are we able to obtain the daily usage history for a few winter months from this past winter and the winter prior upon request? In the past we were told to ask the LDC for them but they do not release them without permission from the customer.

14. Are we able to obtain Installation LDC Account numbers upon request as well?

15. Would the DLA be able to provide daily historical usage for the PA Accounts, or sign a LOA allowing us to request this info from the LDC?