ATTACHMENT 16 - Questions and Answers.pdf

1. Section L Part 2(b)(ii), page 46 of 60 reads “Questions relating to the solicitation should be submitted no later than 3:00 P.M. local time (Fort Belvoir, VA) on Wednesday, September 9, 2022 …”. Could the DLA please clarify if questions are due Wednesday, September 7, 2022 or Friday, September 9, 2022?

RESPONSE: See revised Solicitation Section L, ADDENDUM TO 52.212-1 2(b)(ii).

2. The RFI’s are not due until about 12 days before the due date of the proposal; therefore, the Contractor requests an extension to the proposal due date by 2 weeks. This will provide adequate time for all bidders to review the responses from DLA of the questions submitted, review the referenced attachment documents submitted, and preparation of the three volume proposal.

RESPONSE: See Amendment 0005 for revisions to the Offer Due Date.

3. Can DLA Energy please provide estimates of monthly utility costs (trash and phone/data/internet service)?

RESPONSE: No. The trash services are provided through EDCO and phone/data/internet services are provided by Verizon. Rates on trash and phone/data/internet services are publicly available. Offerors are advised to include these items in their monthly pricing and to describe their approach in the Technical Management Proposal.

4. Can DLA Energy please specify the number of aged pumps that should be budgeted for replacement on an annual basis?

RESPONSE: See revised Attachment 1 - PWS Section 4.2.1 Remediation, paragraph l.

5. Can DLA Energy please provide copies for all site permits (air, wastewater, sewer discharge, oil-water separator) and associated fees required to be maintained?

RESPONSE: See Appendix E of Attachment 7 – PT. LOMA - O&M MANUAL.

6. PWS Section 4.2.1, item l states that O&M activities includes routine maintenance of various pumps and replacement of some aged pumps are included in the monthly O&M parts and materials budget. Does DLA Energy have a set O&M parts and materials budget that offerors should use to account for pump repairs and replacement?

If so, can DLA Energy please provide the information to Offerors?

If not, can DLA Energy please estimate how many pumps have required or will require repair and replacement on an annual basis?

RESPONSE: See revised PWS Section 4.2.1 Remediation, paragraph l.

7. Can DLA Energy please confirm how often the activated clay and GAC have required changeout?

DFSP Pt. Loma Environmental Services SPE60322R0509 Attachment 16

RESPONSE: See revised Attachment 1 - PWS Section 4.2.1 Remediation, paragraph a.

8. Can DLA Energy please confirm if free product is recycled for resale or managed as a waste for disposal?

RESPONSE: See revised Attachment 1 - PWS section 3.13.

9. Can DLA Energy please consider changing the font size for graphics, tables, charts, exhibits, figures, and headers/footers to be no less than 9 point?

RESPONSE: No changes are made to Solicitation Section L, ADDENDUM TO 52.212-1 (b)(iii) and proposal formatting is required as specified.

10. Based on the due date for questions of 09 September 2022, and the anticipated turnaround time of at least 1 week for anticipated response to questions from DLA in the site visit meeting, this would leave an insufficient amount of time to review the answers to questions and make necessary adjustments to proposals in order to submit them by the due date of 21 September 2022. We respectfully request an extension to the proposal due date to 02 November 2022 to adequately address additional technical information provided.

RESPONSE: See Amendment 0005 for revisions to the Offer Due Date.

11. Please provide documentation of IDW generated (amounts and characterization) and waste disposal over the past year of operation of the remedial systems.

RESPONSE: See revised Attachment 1 - PWS section 3.13.

12. Please confirm as noted during the site visit that Building 604 and any remedial system parts will be provided to the selected contractor, but furniture within the building will not be provided as government furnished equipment.

RESPONSE: See revised Attachment 1 - PWS Section 3.18.

13. Please confirm the PWS Section reference in Attachment 2 – Price Proposal Worksheet, CLIN 0001 Worksheet, for the Remediation; Groundwater Monitoring, Analysis and Reporting; Analytical Testing; and Reports services. The worksheet lists PWS Sections 4.2.2 through 4.2.5. The PWS appears to provide these services as sections 4.2.1 through 4.2.4.

RESPONSE: See revised Attachment 2 - Price Proposal Worksheet.

14. Please provide the last year of monthly Remedial System O&M Status Reports.

RESPONSE: See Attachment 15 - DFSP Pt. Loma CPSMR. Three months of the monthly Remedial System O&M Reports are provided as a sampling.

15. Please provide the last year of monthly Remedial System Wastewater Discharge Summary Reports.

RESPONSE: See Attachment 15 - DFSP Pt. Loma CPSMR. Three months of the monthly Remedial System Wastewater Discharge Summary Reports are provided as a sampling and approximate range; however, there are no trends or typical monthly amounts and a number of factors may affect the wastewater discharge values from month to month.

16. Please clarify how much sludge is typically generated by the filter press on an annual basis and how often is sludge disposed of.

RESPONSES: See revised Attachment 1 – PWS Section 3.13. Sludge is accounted for in provided IDW figure.

17. Please provide the make/model/specifications of the pump tugger currently used onsite for the horizontal wells that was noted as not being part of transferable equipment.

RESPONSE: The pump tugger in use under the current contract is a mobile high-speed cable puller (3000 lb capacity). However, offerors are responsible for determining the equipment to be used to effectively meet the performance requirements presented in the

PWS.

18. Please provide Appendix D of the O&M Manual, the Equipment Manufacturer’s Manuals, is excluded from the compiled manual.

RESPONSE: See added Attachment 17 - O&M Manual Appendix D.

19. Please clarify the anti-scaling solution used with the reverse osmosis units and at what concentration is it currently dosed.

RESPONSE: See added Attachment 17 - O&M Manual Appendix D, file 043 Reverse Osmosis User’s Manual.

20. During the site visit it was expressed that the existing air compressors for the remediation systems would be replaced prior to the start date of the new contract, can this please be confirmed?

RESPONSE: Yes. See revised PWS Section 4.2.1.

21. With regards to Solicitation Section L, Addendum to 52.212-1, (b), iii, (3) C., Volume 1 –

Technical, i. Technical Proposal, please confirm as to whether the single-side pages can be placed vertically and horizontally dependent on the information to be presented (e.g., 8 ½” x 11” pages and 11” x 8 ½” pages are allowed.)

RESPONSE: See revised Solicitation Section L, ADDENDUM TO 52.212-1 2(b)(iii)(3)(C).

22. Can you send the sign-in sheet from yesterday

RESPONSE: Provided in Solicitation Amendment 0002 available on SAM.GOV.

23. Would you consider extending the proposal due date?

RESPONSE: Due Date revised in Amendment 0005.

24. Is the incumbent a small business?

RESPONSE: This information is not germane to the current solicitation and will not be provided.

25. What’s the required % of work that must be performed by the prime?\

RESPONSE: See solicitation clause FAR 52.219-14(e)(1) & FAR 19.505(b)(1)(i).

26. For Volume I, can you please clarify whether bidders can include 1) a cover page and/or tab and 2) a table of contents placed before SECTION I – TECHNICAL APPROACH and have them NOT count against the 100 page count limit for Volume I?

RESPONSE: See revised Solicitation Section L, ADDENDUM TO 52.212-1 (b)(iii)(3)(C)(i).

27. What does “equivalent” mean in terms of education for key personnel (PWS Section 3.16)

RESPONSE: See revised Attachment 1 - PWS Section 3.16.

28. How does DLA intend for the contractor to manage the recovered fuel from the remediation system?

RESPONSE: See revised Attachment 1 - PWS section 3.13.

29. How does the “Remedial System Operations and Maintenance Status Report” differ from the

“Contractor’s Progress, Status, and Management Report”? Can the two reports be combined in one submittal?

RESPONSE: It is the same report. See revised Attachment 1 - PWS Section 4.2.1 and PPW. Remedial System Operations and Maintenance Status Report has been renamed to Contractor’s Progress, Status and Management Report (CPSMR).

30. If thecontractor uses a JON with the base to dispose of wastes through NBPL, does that meet the requirement for being on the DLA qualified facilities list?

RESPONSE: No, the contractor must refer to DLA qualified facilities list to ensure compliance. See revised Attachment 1 - PWS Section 4.3.5.

31. The Kickoff and Contract Closure Meetings are described as “milestones”. Will they be separated in the funding or will a monthly invoice be held until the milestone is approved?

RESPONSE: Monthly invoicing will not be held until the milestones are approved.

However, Failure to conduct the meetings in accordance with contract requirements may cause the Government to invoke its rights with respect to acceptance of services (see FAR Clause 52.212-4(a)). Contractor-caused delays in meeting milestones may also be reflected in the Government performance assessments.

32. Attachment 2, CLIN 0001 is set to a 12 month period instead of 48 months which is what the total evaluated price should be based on. Could his form be changed and sent out via amendment?

RESPONSE: See revised Attachment 2 - Price Proposal Worksheet.

33. Will there be an amendment with answers to questions issued soon?

RESPONSE: See Attachment 16 – Questions and Answers.

34. Attachment 2, CLIN 0001 is currently set to multiply the monthly unit price by 12. Please confirm if this correct or if it should be changed to 48 to align with the 48-month base period.

RESPONSE: See revised Attachment 2 - Price Proposal Worksheet.

35. Reference to the 12-month factor also appears in Section M which should be changed if the Attachment 2 is corrected.

RESPONSE: See revised Solicitation Section M, 52.212-2 EVALUATION –

COMMERCIAL ITEMS.

36. Under the eval criteria in Section M it states, “The Total Evaluated Price will be the sum of

CLIN 001 and CLIN002 but on Attachment 2, at the bottom of the CLIN 0001 tab it states “The Total Evaluation Price does not include any discretionary elements of Sonication including 1/Optional 6-month Task Order to extend contract and 2) CLIN 0002 services.”

Please clarify which is correct.

RESPONSE: See revised Solicitation Section M, 52.212-2 EVALUATION – COMMERCIAL ITEMS and revised Attachment 2 - Price Proposal Worksheet.