QAs Tyndall Final.pdf

Questions and Answers Solicitation SPE603-20-R-0523

Tyndall AFB, Florida

Q1. Appendix M states that Tyndall barge receipts occur once or twice per month. In the 12 months prior to Hurricane Michael devastating Tyndall AFB, bulk received 37 barges totaling approximately 487,000 barrels. Since the hurricane, due to base damage and COVID issues, there have only been 25 receipts during the 26-month period ending Dec 2020. With three barge receipts scheduled for January 2021 it appears that flight activities are once again ramping up.

Can DLA confirm the Average number of receipts per month in Appendix M that we should anticipate and price for?

A1. The Performance Work Statement (PWS) has been revised, with 2-3 barges per month (840- 1.2M JAA) and a historical base annual average jet fuel issues of 12.2M.

Q2. Section C-5.3 of the PWS states that the Contractor is responsible for afterhours support for maintenance or construction activities by others. Are there any SRM or MILCON activities presently scheduled or awarded for Tyndall bulk that would assist the Contractors in their pricing?

A2: There are contractors currently performing water/fuels maintenance to Tyndall and fuel system. A post hurricane tank top repair project has recently been awarded with an expected start date of June 2021 with an approximate completion of date of January 2024.

Q3. Facility 6037, Used Oil Storage Tank, was not present in the 2017 PWS for Tyndall. What are the Contractor's responsibilities with this facility, which I understand is in very poor shape?

A3. Appendix M (5) Facilities: Used Oil Tank 6037 belongs to the NAF recycling program and is removed from the PWS.

Q4. Section C-5.3.4 - Does the base provide mowing services? Does the Contractor have any mowing responsibilities?

A4. The Contractor is not required to mow; the base has a contract for mowing grass in the Fuels 6000 area, which is approximately 5 acres.

Q5. Reference Instructions to Offerors Addendum to FAR 52.212-1, Proposal Content: please clarify if items a, b, c, d, e, f, h, and i are to be included in one of the three proposal volumes listed in item g.

A5. Item a is the cover letter that is submitted separately. Items b, c and f can be submitted behind the cover letter on a separate sheet and needs to be clearly identified. Items d and e can be submitted on a seperate sheet and be clearly identified with Volume III and will not count against the page count.

Q6. Reference Instructions to Offerors Addendum to FAR 52.212-1, Item g. Proposal Volumes, Volume II: Past Performance: please confirm our understanding that if PPQs have been submitted to DLA for earlier solicitations that they can be referenced on Attachment II and offerors do not have to resubmit them.

A6. If a PPQ has been submitted to DLA Energy under a different solicitation, the offeror should indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance Reference List for DLA to retrieve independently.

Q7. Reference Appendix M, Table 3a Average duration of each receipt mode: the table shows that a barge receipt lasts 6-10 hours which we presume is for the movement of fuel only. If that is in fact the case, please provide the average total admin/non-fuel movement time that would be added to any barge receipt for the performance of activities such as booming, accounting, testing etc.

A7. Appendix M Table 3a Total time from start to completion, for example, setting up fuel system for receipt, deploying boom, gauging barge(s), retrieving boom, and flushing boat motor adds an estimated 1.5-3 hours total time pending military admin/paperwork completion.

Q8. Reference Appendix M, Table 3a Average Transfers: what is the flow rate (in GPM) for fuel transfers?

A8. Appendix M, Table 3a, average flow rate during fuel transfers is approximately 600 GPM.

Q9. Reference Appendix M, Section (4) Base Specific Requirements, and Supplement to C-5.2 Return to Bulk: Table 3a does not appear to have any workload for this task. We respectfully request that the Government provide historical frequencies and quantities for return to bulk?

A9: Appendix M, Section (4) average RTB operations are 5 to 8 RTBs per calendar month.

Q10. Reference Appendix M, Table 3a, line 1; this line states that barges are normally received during “dayshift hours”. Should a barge arrive later in the day, will the contractor be required to immediately start the offload process, or will the offload start at the beginning of the next duty day?

a. If the start is delayed, will the contractor be liable for any demurrage charges?

b. If the contractor is to start immediately, will there be government lab and accounting personnel in place to support the activity?

c. If the offload starts immediately and carries into swing shift, how often does this occur during the course of the year?

A10. Normally, if the barge arrives early enough on the scheduled day to discharge by 0900, yes, they will offload. If the barge arrives later in the morning or after hours, it is discharged the next official duty day.

a. If the contractor does not have personnel available to offload and creates a delay, it may be responsible for not meeting contract requirements.

b. Normally, arrangements are made prior to discharge to coordinate all appropriate support necessary.

c. This is based on the projected discharge, typically if a barge larger than 15 mbbls. is discharged, it is split across two days, i.e. 15 mbbls or larger. The pumping time for a 15 mbbl barge averages 8-9 hours once started (not including prep and completion tasks), which will not allow time to complete within the scheduled 0700-1600. There is no swing shift.

Q11. Reference: Appendix M, Table 3a, line 11; this line states that the average daily number of refueler fills at fillstands is 5 to 20. Do all of these fills take place in the 6000 area as this appears to be the only area we have direct responsibility for?

A11. Appendix M, Table 3a. Line 11: Yes, the 6000 ranges between 5 and 20 issues per day during wing, WESP and WEG exercises, and other increased tempo flying. The number fluctuates as the mission requirements (down times) vary from day to day. The 6000 area is the only area the service provider is responsible for in this solicitation.

Q12. Reference: Appendix M, Table 3a, line 12. Can you please clarify as to how 4 refuelers can be filled simultaneously when the listing in Appendix M, Section 5 Facilities only shows 3 fillstands?

A12. Appendix M, Table 3a: There are four fillstands. The Performance Work Statement (PWS) is updated to correct fillstand information.

Q13. Reference: Appendix M, Table M-1. There is an “X” in the “Applicable” column for paragraph item C-5.3.2 System Maintenance; and C-5.3.2.2 Government Performed SM; and a “N/A” for paragraph C-5.3.2.1 Contractor Performed SM. In Section (4) Base Specific Requirements, the second paragraph states that C-5.3.2 System Maintenance is the Government’s responsibility. Please clarify if the KTR has any System Maintenance responsibility, and if so, what that base specific responsibility entails?

A13. C-5.3.2. System Maintenance is the responsibility of the government. The Contractor is responsible for operator maintenance of fuel system in accordance with Technical Order. 37-1-1.

Q14. Reference: Appendix M, Military Service Installation Information, Paragraph (3) Workload Information, Table 3a General workload information: The table states 1-2 Barges normally received during the dayshift hours, however during the site visit we thought the PM stated 1-3 barges. Please clarify?

A14. The Performance Work Statement (PWS) has been updated to reflect the correct information. Please see answer under question Q1.

Q15. Reference Appendix M, Military Service Installation Information, Paragraph (4) Base Specific Requirements, and Supplement to C-5.3 Maintenance: The paragraph states "The contractor shall conduct operator inspection of boats, trailer, and safety equipment, and rail deployment system to ensure safe function. Items requiring maintenance, repair, or replacement will be reported to the COR and accomplished by the base." Is this correct?

A15. In accordance with Appendix M, Military Installation Information, Para, 4 all system maintenance and repairs are the responsibility of the government and the contractor under this solicitation is responsible for operator maintenance.

Q16. Reference Appendix M, Military Service Installation Information, Paragraphs (8) Incidental Equipment and (8a) Incidental Equipment (EAID): The paragraph states "Maintenance of all equipment on this list is the responsibility of the contractor." Is this correct as the equipment is identified as being on an organizational CA/CRL account?

A16. Maintenance of all equipment on the list is the contractor’s responsibility at the operator level. Any further maintenance which would be considered system maintenance is the responsibility of the government (Air Force). Under paragraph (8a) the equipment in the chart are on CA/CRL acclount. Paragraph (8b) Incidential Equipment (NON-EAID) the items in that chart are NOT listed on the CA/CRL or similar record.

Q17. Reference Collective Bargaining Agreement (CBA), Article 12, Section 5-Stand-By Time: The paragraph states the contractor is required to provide a stand-by person for four

(4) hours each week. Is this correct, as the PWS does not list a stand-by requirement? If so, does the Contractor need to include this cost into our price proposal?

A17. Presently there are no requirements to provide any standby personnel.

Q18. Reference Appendix M, Military Service Installation Information, Paragraph (3) Workload Information, Table 3a General workload information: The table states the contractor was called out five (5) times outside of normal duty hours. Please provide the duration for each time the contractor was called out?

A18. Appendix M, Military Service Installation Information Para, (3); This is a rare occurrence;

however, it was due to loss of power in the primary fuels area twice. The first time was approximately two days (adding the second shift 1600-2300) and the second time for one day (second shift 1600-2300). The other times were due to afterhours hurricane storm prep for various durations.

Q19. Will the contractor be required to provide a truck big enough to pull the boat trailer as the PWS does not specify?

A19. See PWS C-5.8.1.3.

Q20. What is the average time the barge receipt process starts?

A20. The average time the barge receipt process starts is from 0800 to 0830, provided all required support has been accomplished and no mechanical issues exist with the barge pumping system.

Q21. How many times does the barge receipt go past 4:00 p.m.?

A21. 3 out of 5 barge operations on average exceed the listed hours of 0700-1600. Average time of completion is roughly 1700 to 1730. Contractor will receive notification of when a barge is to be received and will adjust their hours accordingly.

Q22. Section B – Supplies or Services and Prices/Costs. B-0001 B34.01 states the “Contractor shall provide Government-Owned, Contractor Operated (GOCO) operational, maintenance, management and ground refueling/defueling services in support of Tyndall AFB.

A22. Section B-Supplies or services and Prices/Costs has been updated and ground refueling/defueling services has been removed.

a. Question - Please clarify that ground refueling/defueling services are not required in this solicitation?

b. Answer - This is not a requirement for this solicitation.

Q23. Collective Bargaining Agreement (CBA) provided for this solicitation. Our understanding is the PWS for this solicitation requires a Terminal Superintendent, Assistant Terminal Superintendent (optional) and Fuels Distribution System Operators. Please confirm the other job classifications in Appendix A and the Job Descriptions in Appendix B of the CBA are not applicable to this solicitation. Also, we noted all the job descriptions in Appendix B of the CBA requires all employees to have at least a Class B Florida Commercial Drivers’ License (CDL) with an X endorsement although it states when required for specific tasking. Please confirm the existing contract does not require bulk storage contract personnel to maintain a CDL license.

A23. Collective Bargaining Agreement (CBA): Primary and alternate Superintendent positions are required. They are performed in the capacity of TS and ATS. There are no requirements for any personnel to maintain a Florida CDL with endorsements currently. PWS C-5.7 Training language has been removed.

Q24. Reference power point presentation titled “AF Program – Preproposal Conferences”, slide #4. The example proposal provided shows an additional Sub-factor 9 - Other Performance Items. However, under 52.212-2, there are eight sub-factors listed under Technical/Management. Please confirm if a Sub-factor 9 - Other Performance Items is required in addition to the eight evaluated sub-factors in Section M clause for this solicitation. If so, please provide evaluation narrative of the areas evaluated for this sub-factor.

A24. There are only 8 Sub-factors.

Q25. Reference power point presentation titled “Tyndall Tank Farm Presentation”, slide #4.

One of the photos show two bowsers and four drums located in the diked area of an aboveground tank. Please confirm the two bowsers are furnished by the Government for Contractor use and clarify whether or not the drums are used by the Contractor for daily operations or temporarily placed in this location as part of a tank cleaning, repair project?

A25. Bowsers are government-owned (Squadron); all maintenance is provided by 325th AGE personnel. The drums are provided, placed and picked-up by base environmental for PCW removal, as required.

Q26. Reference Pre-Proposal Final Contracting briefing slide number 28 and RFP Section L, Addendum to FAR 52.212-1, proposal Volume III description (pg 117). Both references instruct offerors to use WD CBA-2019-12964, Rev 0, to determine labor costs; however, the slide and the RFP list differing publication dates for the CBA. Please clarify?

A26. The current CBA is dated 1 April 2018 through 31 March 2021. The pre-proposal slide information was incorrect.

Q27. Reference PWS C-5.2.2 and Appendix M, the Contractor is required to escort tank trucks to and from base gate and the bulk storage facility. Since there is no site visit due to COVID-19, please provide the distance between the entrance to the installation and the Contractor offload facilities.

A27. PWS C-5.2.2. and Appendix M: Distance to the commercial gate/checkpoint is approximately two miles each direction.

Q28. Reference PWS C-5.3.1. Please identify how many low point drains exist in the system and if any require entry into a confined space?

A28. PWS C-5.3.1.: There are four cross country low point drains and one isolation vault between the 6000 and 400 areas, none of which require contracted personnel to enter as confined space.

Q29. Reference PWS C-5.7.1. Please clarify if Underground Storage Tank (UST) training is applicable for this solicitation?

A29. No underground storage tanks exist.

Q30. Reference PWS C-6.1.3. Since the Contractor is only required to perform Operational Maintenance under this solicitation, please clarify if a computerized maintenance management system (CMMS) is required to be used to track maintenance.

A30. PWS C-6.1.3.: AFTO Form 39 is used to inspect and list required corrective measures for daily, weekly and monthly items. NO CMMS required.

Q31. Reference Appendix D, Key Personnel. The TM resume is required to be submitted to DLA Energy for approval “within 30 days after contract award”. However, the resume for the ATM is submitted to DLA Energy for review “within 30 days prior to start of the performance.

Please clarify the resume submission time periods.

A31.: Appendix D, Key Personnel. If an ATM is designated, a resume will be submitted 30 days prior to the start of the individual performing ATM duties.

a. Question. Appendix D also states if operational tasks require a security clearance, a sufficient number of operators would be required to possess the appropriate clearance.

Please clarify if there are any operational tasks for this solicitation that would require a security clearance.

Answer. National Agency Check Inquiry (NACI) background investigation only. No security clearance is required. There is no flightline access required. All accounting is accomplished by military personnel.

b. Question. Also, please clarify if the Contractor is required to obtain a restricted area badge or access the flight line?

Answer. No restricted area badge or flightline access is required.

Q32. Reference Appendix M (3). Please confirm tank trucks are only received to test alternate supply capability. If this is correct, please provide the frequency of commercial TT receipts as an alternate supply means and provide the average number of tank trucks received per year over the last contract period?

A32. Appendix M, (3): Tank Trucks are required annually to test alternate supply capability. 4 tank trucks are required for this test. The average number of Tank Truck receipts as an alternate supply averages 55 T/T per year.

Q33. Reference Appendix M (3). The table shows 4-trucks/railcars can be on-loaded simultaneously (DFSP to DFSP shipments). Please confirm the Contractor is responsible for loading commercial tank trucks with JAA. If applicable, please include the frequency that tank truck loading operations occur?

A33. This has never been performed at Tyndall AFB and the contractor is not responsible.

Q34. Reference Appendix M (3) – Workload Information. Please provide the average time it takes to conduct a typical transfer operation from the 6000 area to the operational storage area?

A34. Appendix M (3): 4.5 hours is a typical transfer; however, this can vary depending on the current mission and can be more or less.

Q35. Reference Appendix M (3) – Workload Information. Please clarify the average number of refuels shown in the table, 0-20 on A-shift, is applicable to Government refuels and not applicable to the Contractor?

A35. Answer: N/A for Tyndall solicitation.

Q36. Reference Appendix M (3) – Workload Information. Please provide historical data from FMD on the number of fill stand operations per shift which occur at Bulk storage (6000 area) for FY 19 and FY 20?

a. Also, during the pre-proposal conference telecon, it was mentioned that the fillstands at bulk storage are equipped with Scully system. Please confirm.

Answer: Appendix M (3): Historical data 6 truck fillstand operations per dayshift in the Bulk Storage 6000 Area. All fillstands are equipped with Scully systems. Contract storage personnel are required to provide area access and must be present during filling operations. The area is contract controlled and operated.

b. The table shows 4 refuelers can be filled simultaneously at bulk. However, only 3 fillstands are shown in the table under (5) Facilities. Please clarify.

Answer: Appendix M (3), There are four fillstands, in the 6000 area. This information has been corrected on the Performance Work Statement (PWS).

Q37. Reference Appendix M (3) – Workload Information. Please provide the number of pre-identified confined spaces under Contractor control and if the Contractor is required to enter any permit-required pits as part of the Operator Maintenance requirement for this solicitation?

A37. Appendix M (3), there are no confined space areas that require a permit pit in the contractor area 6000.

Q38. Reference Appendix M (4) – Base Specific Requirements. Please confirm that all registration costs for the boat/trailers are the responsibility of the USAF?

A38. Appendix M (4), the boats and trailers are owned by the government and the contractor is not responsible for registration costs.

Q39. Reference Appendix M (4) – Base Specific Requirements. Please confirm whose responsibility it is to provide the US Coast Guard mandated safety equipment/PPE required for the deployment of the boat (life jackets, oars, bucket, flares etc.)?

A39. Answer: All equipment is provided by the government (Air Force).

Q40. Reference Appendix M (4) – Base Specific Requirements. Please confirm if there is a mandatory boating safety training course required for operating the boat and if training is provided by the Government or Contractor?

A40. There is no mandatory boating safety training course required for operating the boat.

Operator training of the boat is conducted by the terminal supervisor. Any further training will be coordinated by the COR with personel on base at no case to the contractor.

Q41. Reference Appendix M para (9) – Service/Base Specific Additional Publications/Forms.

Please provide a copy of FOI 23-1.?

A41. FOI has been released with Amendment 0002.

Q42. Could you please confirm and provide the previous solicitation number for Tyndall AFB?

A42. Previous solicitation number for the Tyndall AFB, FL was SPE600-16-R-0514.