Revised_Performance_Work_Statement_4-10-19.pdf

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

FOR OPERATION AND MAINTENANCE OF

DEFENSE FUEL SUPPORT POINT (DFSP)

CHARLESTON AND JOINT BASE

CHARLESTON, SOUTH CAROLINA

10 April, 2019

FBH9140

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TABLE OF CONTENTS

SECTION C-1.0 INTRODUCTION

C-1.1 General Description C-1.2 DFSP Charleston and Joint Base Charleston South Annex (Pier) C-1.3 Joint Base Charleston (Bulk Storage)

SECTION C-2.0 SCOPE

C-2.1 General Scope of Work C-2.2 Contract Turnover

SECTION C-3.0 APPLICABLE DIRECTIVES

C-3.1 General C-3.2 Contract Performance

SECTION C-4.0 PERFOMANCE REQUIREMENTS

C-4.1 General Description C-4.2 Personnel Staffing C-4.3 Normal Workday Operations C-4.4 Terminal Operations C-4.5 Terminal Product Receipts C-4.6 Terminal Product Shipments C-4.7 Transfers C-4.8 SYNCADA Procedures C-4.9 Terminal Product Quality Surveillance C-4.10 Corrective Action C-4.11 Record Keeping and Reports C-4.12 Terminal Product Inventory Management and Reporting C-4.13 Maintenance C-4.14 Contractor Personnel Training C-4.15 Contractor Safety Program C-4.16 Hazardous Communication Program (HCP) C-4.17 Support Agencies C-4.18 DFSP Charleston Environmental Compliance C-4.19 Terminal Security C-4.20 DLA Energy Regional Office C-4.21 Notification of Correspondence and Visits C-4.22 Contractor-Furnished Equipment and Services

SECTION C-5.0 PERFORMANCE REQUIREMENTS – JOINT BASE CHARLESTON

C-5.1 Fuel operations C-5.2 Staffing C-5.3 Product Storage C-5.4 Product Receipt C-5.5 Product Issues and Transfer C-5.6 Inventory Management C-5.7 Quality Surveillance C-5.8 Facility Maintenance

C-5.9 Building and Grounds Maintenance C-5.10 Other Maintenance C-5.11 Safety C-5.12 Security C-5.13 Environmental Protection C-5.14 Air Force Training C-5.15 Contractor Furnished Items C-5.16 Government Furnished Equipment, Facilities, and Services

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Deliverable Plans C-6.1.1 Contract Compliance Plan (CCP) C-6.1.2 Maintenance Plan C-6.1.3 Product Inventory Control and Accountability Plan C-6.1.4 Safety Plan C-6.1.5 Security Plan C-6.1.6 Product Quality Surveillance Plan C-6.1.7 Operational Plans C-6.1.8 Environmental Protection Plan C-6.1.9 Training Plan

APPENDIX A DEFINITIONS

APPENDIX B ACRONYMS

APPENDIX C APPLICABLE DIRECTIVES

APPENDIX D PERSONNEL

APPENDIX E GOCO PERFORMANCE REQUIREMENTS – DFSP CHARLESTON &

JOINT BASE CHARLESTON

APPENDIX F GOVERNMENT-FURNISHED FACILITIES - DFSP CHARLESTON

APPENDIX G GOVERNMENT-FURNISHED EQUIPMENT - DFSP CHARLESTON

APPENDIX H FILE MANAGEMENT PLAN FOR ALL ENVIRONMENTAL AND

TRAINING RECORDS

APPENDIX I DFSP CHARLESTON UTILITY SERVICE ACCOUNTS

APPENDIX J JB CHARLESTON BASE SPECIFIC DATA

TABLES

Table 1 Operating Hours, DFSP Charleston Main Terminal Table 2 Security Systems Service Requirements Table 3 Operating Hours, Joint Base Charleston Terminal Table 4 Training Responsibility Table 5 DFSP Charleston Storage Tank Data (Appendix F)

SECTION C-1.0 INTRODUCTION

C-1.1 General Description: This Performance Work Statement (PWS) is established to identify contractor responsibilities for the operation, maintenance, product quality surveillance, inventory management, accounting, security, safety, and environmental protection of the Defense Fuel Support Point (DFSP) in the Charleston, SC area, commonly referred to as DFSP Charleston; the bulk fuel storage terminal on Joint Base (JB) Charleston, formerly Charleston AFB; and the marine terminal dock facility on Joint Base Charleston South Annex, formerly known as Navy Weapons Station Charleston.

C-1.2 DFSP Charleston and Joint Base Charleston South Annex (Pier): DFSP Charleston is a petroleum storage tank farm complex located in the Industrial Section of North Charleston, within the city of Hanahan, SC. It consists of a main terminal area with seven 80,000 barrels aboveground welded-steel atmospheric tanks, approximately 120 feet in diameter, with aluminum honeycomb floating pans and geodesic domes. The tanks and ancillary facilities are located on approximately 44 acres and connected via two (2) three-mile long aboveground 18” pipeline systems to the bulk storage terminal on Joint Base Charleston and a Marine terminal dock facility, located within the boundaries of the Joint Base Charleston South Annex (formerly Navy Weapons Station Charleston), positioned on the west bank of the Cooper River. Joint Base Charleston South Annex pier is used to receive fuel into the DFSP from tankers and barges. The DFSP terminal was constructed in 1951. The DFSP property is leased to the Defense Logistics Agency (DLA) and not supported by government offices or emergency services on JB Charleston. As a result, DLA is responsible for the operation, maintenance, security, safety, and environmental protection of the DFSP, associated equipment, property, and facilities.

C-1.3 Joint Base Charleston (Bulk Storage): Joint Base Charleston bulk storage terminal is located within the perimeter of JB Charleston. The tank fuel terminal consists of a newly constructed aviation fuel storage and distribution facility; the facility underwent reconstruction in August 2012.

The facility’s storage tanks primarily consists of one newly constructed 80,000-barrel, two newly constructed 20,000-barrel, and one existing 60,000-barrel above ground storage tanks (ASTs). At DFSP Charleston, an 8” pipeline is utilized to connect the JB Charleston pipeline system manifold and pumping system for normal operational resupply. The facilities on JB Charleston are Air Force (AF) property. The responsibility for operation, maintenance, security, safety, and environmental of the JB Charleston fuel terminal resides with the Air Force (AF) in accordance with DOD 4140.25M;

however, DLA Energy will provide manpower for the operation and maintenance of the bulk fuel storage facility.

SECTION C-2.0 SCOPE

C-2.1 General Scope of Work: The contractor is responsible for operating and maintaining DFSP Charleston and Joint Base Charleston South Annex (Pier) in order to receive, store, and ship DLA Energy owned petroleum products required in support of designated Department of Defense (DoD) activities. This includes managing the inventory, accounting, quality assurance/surveillance (QA/QS), and environmental compliance. DFSP Charleston is a wholesale activity. A large portion of the DFSP mission involves shipment of Jet-A via a seven mile long underground pipeline system to Joint Base Charleston. DFSP Charleston also provides product via truck shipments to other DoD designated activities.

In addition, the Contractor is responsible for operating and performing preventive maintenance on Joint Base Charleston bulk storage facility to ensure safe and accurate receipt, storage, transfer, and issue for petroleum products under their control.

C-2.2 Contract Turnover: The incoming contractor will be permitted access to the terminal to observe its operations during the ten working days prior to the start of contract performance.

Assistance will be provided by incumbent contractor personnel, representatives from DLA Energy and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. The outgoing contractor shall assist DLA Energy, the COR/QAR, and the incoming contractor to accomplish the facility turnover inspection, product testing, and inventory accounting.

SECTION C-3.0 APPLICABLE DIRECTIVES

C-3.1 General: The contractor shall comply with all applicable federal, state, and local laws, regulations, and policies including, but not limited to, DLA Energy policy and the directives listed in Appendix C in performance of the contract. In the event of conflicting guidance, the most stringent requirements shall be followed. Additionally, on JB Charleston, the contractor shall follow AF policy and regulatory guidance.

C-3.2 Contract Performance: The contractor shall monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The contractor shall perform and achieve performance standards for each task in this PWS. The contractor shall, for certain tasks, submit performance-based plans to ensure performance standards are met and comply with applicable regulations. The contractor shall ensure compliance with and be responsible for knowing and obtaining copies of all applicable Federal, State and local laws and regulations applicable to the tasks described in this PWS, including future changes.

C-3.2.1 Drug Free Workplace: The contractor shall establish and maintain a Workplace Drug Testing Program in accordance with 49 CFR Part 40, Executive Order 12564, “Mandatory Guidelines for Federal Workplace Drug Testing Programs”, dated September 15, 1986 and Section 503 of Publication 100-71, 5 United States Code (USC), Section 7301, the Supplemental Appropriations Act for Fiscal Year 1987, dated July 11, 1987.

C-3.2.2 Customer Surveys: The contractor will distribute quarterly customer satisfaction surveys to be used as part of the contract performance assessment. The COR shall review all surveys for contract compliance. The Contracting Officer (KO) reserves the option to increase the frequency of the surveys or address contract compliance as required.

C-3.2.3 Contractor Manpower Reporting for Performance of Services: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.rnil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be http://www.ecmra.rnil/ reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

SECTION C-4.0 PERFORMANCE REQUIREMENTS

C-4.1 General Description: These performance requirements apply to all three (3) locations listed;

DFSP Charleston and both JB Charleston locations. Additional performance requirements specific to JB Charleston Bulk Storage facility can be found in PWS Section C-5.0. Unless otherwise specified, all costs associated with providing manpower, tools, material, or equipment necessary to perform or oversee the tasks described herein shall be included in the contractor’s firm fixed price.

C-4.2 Personnel Staffing: The contractor shall provide sufficient personnel to accomplish the terminal functions and tasks required at DFSP Charleston and both JB Charleston locations. The contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of surges, contingencies, and simultaneous operations at all locations. The most frequent simultaneous operations at the DFSP involve tank truck shipments and pipeline shipments via the pipeline connection to Joint Base Charleston.

C-4.2.1 Two Person Policy: A minimum of two contractor-employed operators shall be at the site for all fuel transfers and truck loading. A person not employed by the contractor shall not be used to fulfill any manning requirement or be allowed to perform any work that is the responsibility of the contractor. All operating personnel shall be able to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices and skills.

C-4.3 – Normal Workday Operations: Operating hours are outlined in Table 1. Normal workday operations include product receipts, shipments, transfers, blending, quality surveillance, operator maintenance, security and supporting functions as described in this PWS. The hours listed in Table 1 are the hours these services are actively required and do not include time required for pre-checks, employee preparation, pre/post-operation actions, cleanup, etc. In the event of emergencies, natural disasters, mechanical failures, spills, exercises, supply chain disruption, and contingency operations, these services may be required on weekends and/or beyond normal operating hours described in Table 1. The contractor will provide requested support beyond normal operating hours as required.

All costs associated with providing after-hours support shall be included in the contractor’s firm fixed price.

TABLE 1

Normal Terminal Operating Hours DFSP Charleston Main Terminal Pipeline Operations/Quality Surveillance to include Joint Base Charleston

24 hours per day; 7 days per week

Tanker/Barge Operations (Receive/Ship) 24 hours per day; 7 days per week http://www.ecmra.mil/

Tank Truck Fill Stand Operations 6:00 a.m. - 2:00 p. m, 5 days per week* Tank Vehicle product Receiving/Shipping Operations (See Section C-4.5.1)

24 hours per day; 7 days per week

Tank to Tank Transfers Operations 6:00 a.m. - 2:00 p. m., 5 days per week* Security 24 hours per day, 7 days per week All Other Terminal Functions 6:00 a.m. - 4:00 p.m., 5 days/week* *5 days per week is defined as Monday through Friday, excluding weekends and holidays as stipulated in the wage determination.

C-4.4 – Terminal Operations: Terminal fuel operations, in support of designated DoD activities, are identified as receipts, shipments, storage, product additive injection and product blending.

C-4.4.1 – Terminal Bulk Tanks: The terminal consists of seven aboveground, welded-steel atmospheric storage tanks approximately 40 feet in height by 120 feet in diameter with aluminum honeycomb floating pans, classified in accordance with EPA Title 40 CFR. The top of each tank is covered by a geodesic dome to prevent the infiltration of rainwater. Each storage tank is equipped with locally mounted Jurs mechanical level indicators with a test knob to ensure that the float mechanism is freely moving. The terminal is currently being upgraded with Automated Fuel Handling Equipment (AFHE) and automatic tank gauging (ATG) systems. Information on tank capacities is provided in Appendix F.

C-4.4.1.1 – Each storage tank has a steel floor with an inverted cone center design. The storage tanks are constructed on a ring wall foundation, with a geo-membrane liner, leak detection and a cathodic protection system within the confines of the ring wall. In addition, the tanks have an interior coating system.

C-4.4.1.2 – Each storage tank has an 18” pipeline connection for receiving product from the marine terminal. A 16” pipeline is utilized to connect the Joint Base Charleston pipeline system manifold and pumping system, the terminal tank car manifold and pumping system, the terminal tank truck manifold and pumping system and a gravity flow capability to the marine terminal vessel loading

C-4.4.1.3 – The storage tanks are equipped with high-level alarms. Automated cutoff devices operate at high-high level.

C-4.4.1.4 – Each storage tank is also equipped with a connection for draining water. For additional information see the DFSP Charleston Operations, Maintenance, Environmental, and Safety (OMES) plan. The contractor will drain the water from the dike basins in accordance with the Best Management Plan (BMP) addendum to the SWPPP Plan.

C-4.4.2 – Marine Terminal Pipelines System: The Marine terminal pipeline system consists of two 18” pipelines, approximately 3 miles long, connecting the main terminal to the marine terminal which is located on the Joint Base Charleston (Dock) South Annex. The two 18” pipeline systems are installed on concrete piers which are approximately three feet high and are equipped with a cathodic protection system. They have a designated flow rate of 8,500 barrels/hour.

C-4.4.3 – Tank Truck Loading Rack: The terminal is equipped with two covered commercial tank truck loading rack facilities capable of loading four commercial tank trucks simultaneously, with jet fuel at a rate of 600 GPM.

C-4.4.4 – Trailer Mounted Faudi Filter Assembly: The Government operates and maintains a trailer mounted Faudi Filter assembly stored at the terminal. When it is required for use, the assembly is shipped via government furnished transportation. The terminal Contractor must be prepared to move the filter assembly within the terminal and assist with loading it onto the government conveyance.

C-4.4.4.1 – The contractor shall be required to perform preventive maintenance on the filter trailer.

The contractor shall perform quarterly minor and preventive maintenance which will consist of but not limited to tire pressure maintenance, spot painting, replacing running light bulbs, replacing reflectors and occasional trailer washing to remove road dirt and debris. The contractor shall maintain maintenance service records for the complete unit.

C-4.4.4.2 – The filter unit will be stored dry when not in use with clay filters in place ready for use.

The contractor will order replacement filters as needed using the DLA Energy Filter Program in DLA Energy Instruction I-22.

C-4.4.4.3 – The contractor shall arrange for additional maintenance and repair for the filter assembly when notified by the KO.

C-4.5 – Terminal Product Receipts: All fuel is received at the terminal by tankers/barges which are offloaded at the Joint Base Charleston South Annex pier and/or tank trucks which are offloaded at the DFSP. All fuel receipts shall be sampled and tested in accordance with Section C-4.9.

C-4.5.1 – Tank Vehicle Receipts from the U. S. Army War Reserve Support Command, Combat Equipment Group-Float (AWRSPTCMD, CEG-F): The location of the CEG-F facility is in an area classified as a wet land. Therefore, all petroleum tank vehicles off-loaded from a vessel that has completed its pre-positioned deployment cycle, must be off-loaded within 24 hours to minimize potential environmental damage. The contractor will be provided 72 hours advanced notice of the actual time and date required to receive and off-load these tank vehicles.

C-4.5.1.1 – Provides sufficient terminal personnel as necessary to operate the terminal tank truck receiving facilities to receive and off load the tank vehicles.

C-4.5.1.2 – Receive bulk petroleum with the specification use limits, as represented by the specification test documentation performed 90 days prior to the scheduled off-load.

C-4.5.1.3 – When requested, provide for receipt of product from the petroleum tank vehicles off-loaded from the APS-3(Army Preposition Stock) vessels within 24 hours.

C-4.5.1.4 – When notified, the contractor shall provide tank vehicle receipt capabilities 24 hours per day, to include weekends and Holidays, not to exceed 24 tank vehicles per day. The contractor shall not permit either empty or loaded CEG-F tank vehicles to be stored at the terminal.

C-4.5.1.5 – The contractor shall refer any and all fuel quality problems to the terminal COR/QAR which will affect the scheduled receipt of the tank vehicle.

C-4.5.2 – Receipt Requirements: The contractor shall test, receive and inventory all authorized products. The contractor will perform a C-test which includes API, Color Appearance, and Flash

Point before all receipts. The contractor shall immediately notify the COR/QAR of any operational discrepancies. All individual bulk deliveries of petroleum products in excess of 3,500 gallons shall be corrected to standard temperature of 60 degrees Fahrenheit in accordance with the appropriate American Petroleum Institute (API) tables. The contractor shall inject fuel additives (Fuels System Icing Inhibitor (FSII), Static Dissipating Additive (SDA), and Corrosion Inhibitor/Lubricity Improver (CI/LI)) as required to the levels specified in the product specification, unless otherwise directed by DLA Energy/DLA Energy Regional Office /COR/QAR. The contractor shall prepare all documents required for product receipt IAW DLA Energy Policy. The contractor shall allow each vessel to unload safely at a maximum rate commensurate with terminal capability. The current edition of Table IX, MIL-STD-3004 for product testing requirements will be utilized.

C-4.5.3 – Minimum Receipt Performance Standards: The contractor will ensure there are no fuel spills due to contractor fault, negligence or misconduct and no contractor caused demurrage charges during tanker, barge, or tank truck receipt operations. Any quantity variations outside the tolerance defined in DLA Policy P-7 must be reported immediately to the COR/QAR and Americas East (AME) region Resolution Specialist (RS).

C-4.6 – Terminal Product Shipments: All fuel is shipped via pipeline and tank truck.

C-4.6.1 – Pipeline Shipments: The contractor will be capable of performing pipeline shipments as required in Table 1. Fuel is shipped by pipeline only to JB Charleston. The contractor will ensure the bulk storage tanks at Charleston AFB maintain appropriate inventory levels as required by the Inventory Management Plan.

C-4.6.2 – Tank truck shipments: Tank trucks are normally loaded during the hours described in Table 1. The contractor will inspect the vehicle, assist with loading as needed, and prepare required shipping documentation. The contractor shall coordinate Commercial Carrier delivery 24 hours in advance to avoid emergency transportation charges. The only exception shall be customer-initiated requests for transportation of fuel within a 24-hour period. The contractor shall prepare all documents required for product shipments. The contractor must prevent demurrage charges during tank truck issue operations and operational delays in excess of one hour. Time commences once the truck is ready to receive.

C-4.7 – Transfers: Tank-to-tank transfers may be necessary to accommodate operational requirements. Examples include: emptying a tank for maintenance, increasing the volume of a tank scheduled as an issue tank and blending off specification fuels or transfers associated with additive concentration levels. With the exception of COR/QAR directed transfers, decisions on tank-to-tank transfers are left to the discretion of the contractor; however, all tank to tank product transfers shall be coordinated with the COR/QAR and comply with MIL-STD-3004 Table IX sampling and testing requirement following tank-to-tank transfers.

C-4.8 – SYNCADA Procedures: The contractor will be responsible for entering carrier invoices into US Bank’s SYNCADA system. SYNCADA is available on the web at https://portal.syncada.com/USBank. Because SYNCADA is the primary system to pay carriers, entries shall be made in 48 hours of shipment.

C-4.9 – Terminal Product Quality Surveillance: No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements in https://portal.syncada.com/USBank accordance with MIL-STD-3004. No conveyance/container shall be loaded until it is inspected by a qualified person and deemed suitable to carry the intended product (Conveyance loaded will be inspected IAW MIL-STD-3004). Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the COR/QAR. Non-conforming product shall be reported to the COR/QAR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing in accordance with MIL- STD-3004. The contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-4.9.1 – Requirements for written procedures must be clear and concise as to: what, where, when, why and how it's done, as well as, who (position) does it. They must describe, in proper sequence, how contract compliance is achieved. For example: receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. They must describe (and include) only those functions pertinent to contract performance and compliance.

They must be reviewed upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described. They must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur).

C-4.9.2 – Sampling: The contractor shall take all samples and deliver samples requiring Type B testing to the DFSP Charleston Laboratory or ship samples to a commercial laboratory designated by the COR/QAR. The contractor shall prepare product samples for shipping IAW DOT HM 126 and MIL-STD-3004 procedures. Procedures for sampling storage tanks, additives, blend tanks, lines and conveyances/containers shall be in accordance with API Manual of Petroleum Measurements Standards (MPMS), Chapter 8, Section 1, Manual Sampling of Petroleum and Petroleum Products.

Procedures include location of sample taken, frequency, quantity, minimum tests required on sample and sample retention procedures. Ship/Barge receipt samples shall be retained for 45 days unless otherwise instructed; truck and pipeline shipments via Joint Base Charleston pipeline shall be retained for 15 days unless otherwise instructed. The minimum sampling and testing requirements shall comply with MIL-STD-3004 procedures.

C-4.9.3 – Testing: The Contractor shall conduct all Type C testing required at the DFSP Charleston laboratory. The frequency of product quality testing may be increased by the COR/QAR as required and will be performed by trained and qualified personnel. Considerations for increased testing are conditions of storage, age of stock and type of product. When a dormant product is tested, a record of the results shall be maintained to provide a basis for determining product deterioration. Whenever consecutive results indicate possible deterioration, testing frequency shall be increased. This is especially important for a property such as color, which presents no operational problems, but may be an indicator of possible deterioration. Jet Fuel Thermal Oxidation Tester (JFTOT) and Type B-1 testing will be performed by the DFSP Charleston Laboratory and all costs associated with these tests will be funded directly by DLA Energy. In the event Type-A level analysis is needed, Contractor shall provide shipping containers and shipping costs to a designated laboratory services provider at no cost to the government. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements.

C-4.9.4 – Quality during Shipments: Written procedures shall be in place for product movement and related quality/quantity checks from shipping tank(s) to conveyance in order to maintain product integrity. Provide description of quality procedures to use for transfer system from shipping tank to conveyance in order to maintain product integrity. Provide procedures for properly isolating loading system from shipping tank to conveyance to prevent contamination.

C-4.9.4.1 – Tank Truck Shipments: Inspect conveyances prior to loading to determine quality/quantity suitability to load as follows: All compartments, to include hoses, have been prepared in accordance with MIL-STD-3004 procedures. Conveyances will be dry and substantially free from loose rust, scale and dirt. Establish criteria and list causes for rejection of empty tank trucks. If receiving by truck, reject conveyance if product cannot be identified or product offered does not meet specification of the ordered product. Confirm quality and quantity of loaded conveyance. Provide documentation for investigating discrepancies in either recorded quality or quantity.

C-4.9.4.2 – Pipeline Shipments: Before commencing shipment of fuel, the contractor shall assure that the shipment tank(s) is (are) ready to ensure the quality of the product during shipment. The terminal shall be aware of the time and quantity of the pipeline batch. The contractor shall coordinate the shipment with the COR/QAR and assure line condition is full and properly isolated. Tanks shall be gauged, temperatures taken and a net quantity at 60℉ determined before shipment of product in accordance with the MPMS. Opening meter reading shall be recorded. Line samples shall be taken as required assuring product is the same as that being shipped. Assure line samples during shipment are properly taken by qualified personnel. The contractor shall monitor samples taken throughout the shipment of the tender for contamination (e.g.: water, increased sediment, secondary products). Upon completion, the contractor shall determine quantity by closing meter reading, tank gauging of the shipment tank(s) used, measuring temperatures and calculating net quantity at 60℉ received. The contractor shall investigate any quantity discrepancy in excess of that cited in Appendix A. The contractor shall assure samples are retained as required. DD Form 250 shall be completed and signed.

C-4.9.5 – Quality During Receipts: Written procedures shall be in place for product movement and related quality/quantity checks from conveyance to receipt tank(s) in order to maintain product integrity. The contractor shall provide a description of quality procedures to use for transfer system from conveyance to receipt tank in order to maintain product integrity. Specific procedures for all tasks below must be included in the Product Quality Surveillance Plan described in PWS paragraph C-6.1.6. The contractor shall be made aware of the time of the vessel’s arrival and, before commencing with a receipt of fuel, shall perform the following:

• Ensure shore-side facilities are ready for discharge to ensure the quality of the product in the receipt tank(s) after receiving the product.

• Ensuring condition of loading line (full of tested product, all air bled and pressure packed)

• Gauging shore tanks, both before and after discharge

• Determine net quantities at 60℉ before discharge

• Verify seal numbers as compared to the DD Form 250-1 are intact

• Discuss procedures and pumping rates to be used with vessel personnel prior to discharge

Sampling and testing shall be performed as required in accordance with MIL-STD-3004 procedures to assure product is the same as being discharged (i.e., when the line contains unlike product in a non-dedicated system or when problems were experienced with the previous receipt). Additional testing shall be performed if required to assure split cargoes have not been commingled.

• Transport samples from vessel to the DFSP laboratory facility

• Monitor the discharging from vessel to shore tank

• Investigate irregularities immediately and stop discharging if necessary

• Establish procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity (mandated if ship to shore variance is greater than 0.5 percent or figures suspect) on loaded conveyance

• Identify procedures for immediately notifying the COR/QAR when irregularities occur or are suspected and on all occasions when loading is interrupted

• Documentation including DD Form 250-1, DD Form 250-1 continuation sheet, ullage reports and results of quality/quantity investigations

C-4.10 – Corrective Action: These are actions to be followed to correct any deficiency affecting product quality or quantity determination including handling of off-specification product.

The corrective action procedures shall include notification of the COR/QAR. The Contractor is responsible for all inspection systems, the Product Quality Surveillance Plan and product quality and quantity.

C-4.11 – Record Keeping and Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file.

Customers shall be provided copies of tank test reports upon issuance of product if requested.

Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements.

These reports shall be turned over to the Government at the end of the contract.

C-4.11.1 Quality of all petroleum products received, stored and shipped meets specification requirements. Quality of all petroleum products shall be verified as suitable for their intended use.

Records and petroleum samples shall be maintained to resolve quality concerns. The COR shall be notified immediately of any fuel sample failure prior to fuel receipt, shipment or custodial transfer.

Samples representing incoming and outgoing shipments of Government-owned products at the terminal shall be properly marked by the Contractor as to product, source, and date taken and shall be stored by the Contractor in the designated sample storage area. The Contractor shall retain such samples as required above.

C-4.12 – Terminal Product Inventory Management and Reporting: DLA Energy Region (DER) is responsible for establishing authorized customers and quantity of fuel to be supplied by Source Identification and Ordering Authorization (SIOATH). The contractor is responsible for daily planning and scheduling of shipments and receipts. The contractor shall monitor the movement of fuels continuously and report as required. This shall include tracking customer requests for fuel shipments by tank truck, pipeline and monitoring tanker arrivals as scheduled by DLA Energy. The contractor shall be responsible for updating the automated accounting system to provide information to DLA Energy and the DER on current inventory levels. Any anticipated fuel shortages, based on customer requests, shall be reported to the DER Inventory Manager and COR/QAR immediately.

C-4.12.1 – All products shall be received or shipped as required for designated DoD customers. The contractor shall ensure that products shipped are in compliance with the SIOATH. All product receipts, shipments or transfers shall be properly documented and auditable. The DER Inventory Manager and COR/QAR shall be informed immediately of any discrepancy in inventory. Month-end physical inventories performed by the contractor as required by the product accounting and reporting provisions found in Contract Text I119.04 INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012) of this contract shall be accomplished in the presence of a Government representative, unless authorized by the KO.

C-4.13 - Maintenance: The Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, components, facilities, buildings, and equipment listed and provided in this contract at DFSP Charleston and both JB Charleston locations. The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance, and repairs of all facilities, equipment, and real property associated with this contract are performed as required to ensure compliance with all Department of Defense (DoD), federal, state, local, American Petroleum Institute (API), and Unified Facility Criteria (UFC) requirements, and the Government-provided

Operations, Maintenance, Environmental and Safety manuals (OMES) (DFSP Charleston only) throughout the life of the contract. This includes monitoring and tracking all maintenance being performed by Government agencies or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the computerized maintenance management system database (CMMS). The contractor will report maintenance conflicts, deficiencies, and delays to the COR, QAE, and Contracting Officer as soon as possible for assistance and resolution. The contractor will maintain the buildings, facilities, and property as described in the sub-paragraphs below.

C-4.13.1 - Preventive Maintenance (PM): PM is defined as maintenance work to preserve a facility by preventing its deterioration; such as, but not limited to, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, housekeeping, lubricating, tightening bolts, etc. Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville provides a separate RM/MR contract to perform PM tasks that are listed as system maintenance (SM) in accordance with the UFC 3-460-03 and PWS paragraph C-4.13.3 below. The Contractor will perform all PM at the DFSP and both JB Charleston locations not listed as SM in the UFC 3- 460-03.

The contractor shall devote adequate effort to identifying future deficiencies and potential deficiencies in order to prioritize PM efforts. PM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. The listing of GFE and facilities is in Appendices G and H. While the government does not plan to dictate specific PM requirements or practices, the contractor’s PM program shall provide a systematic approach to planning, scheduling, documenting, reporting, and managing (labor, materials and time) to perform those actions that contribute to the uninterrupted functioning of the fuel terminal. The PM program shall include any required inspection and testing of equipment and facilities in accordance with the manufacturer’s recommendations or commercially accepted practices.

C-4.13.2 – Operator Maintenance (OM): The contractor will perform required fuel facility maintenance in accordance with UFC 3-460-03 Petroleum Fuel Systems Maintenance, dated 10 Nov 2017. Maintenance tasks for fuel system components are separated into Operator Maintenance (OM) and Systems Maintenance (SM). Appendix C of UFC 3-460-03 includes a list of required maintenance tasks and their associated designation as OM or SM for the Army, Navy and U.S.

Marine Corps, and the Air Force. All OM described for the Air Force in the UFC will be performed by the contractor at the DFSP and JB Charleston Bulk Storage areas.

C-4.13.3 – Systems Maintenance (SM): SM is normally performed by qualified personnel of base facility maintenance, facility operating contracts, or maintenance contracts for recurring maintenance and repair. Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville provides a separate RM/MR contract to perform all SM in accordance with the UFC 3-460-03. The contractor under this contract shall monitor, track, and document all maintenance performed by the RM/MR contractor and collect all documents related to the completion of SM actions and record the completion in their Computerized Maintenance Management System (CMMS) database for tracking purposes. If SM tasks are not being performed as required or sufficiently by the RM/MR contractor, the contractor will report the problem to the COR, QAE, and DLA Energy KO for assistance and resolution.

C-4.13.4 Repairs: The contractor will report deficiencies needing repair or maintenance required which exceeds the scope of this PWS to the COR/QAE for submittal to the RM/MR contract. The RM/MR contractor will take action to assess emergency situations and minor repairs once the requirement is submitted by the COR/QAE and approved under the RM/MR program. The contractor for this contract will monitor, track, and document all repairs performed by the RM/MR or construction agent contractor and collect all documents related to the completion of these maintenance actions from the COR or RM/MR QAE and record the completion in their CMMS database. If repairs are not performed in a timely manner, the contractor will report the delay to the COR and DLA Energy KO for assistance and resolution.

C-4.13.4.1 If immediate action is required or repairs are not eligible for SRM funding, at the discretion of the KO, the contractor may provide a proposal for repairs described above for consideration by the government; provided the work does not create real property, does not require engineering design or oversight, and does not include construction. If deemed advantageous to the government and approved by the KO, these repairs may be performed under a contract modification.

C-4.13.5 Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files.

C-4.13.5.1 Computerized Records: The Contractor is required to keep maintenance records using a Computerized Maintenance Management System (CMMS) at the DFSP for all locations. Within 60 days of commencing performance, the contractor shall develop and maintain an electronic database on all systems and components, in order to track scheduled work, deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility; even if performed by another organization or contractor. Information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be inputted into the CMMS as needed and used to schedule the required maintenance as appropriate. Records will be maintained for the duration of the contract and turned over to the Government at the completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor’s CMMS database. The Contractor will track all maintenance and repair expenditures using DLA-provided Real Property numbers. Real property numbers will be provided upon award.

C-4.13.5.2 Manual Records: The contractor shall establish maintenance records files in hard copy at the DFSP and JB Charleston Bulk Storage areas, in addition to the CMMS records. The JB Charleston South Annex records will be stored at the DFSP. The hard copy records shall include, but not be limited to:

1. Facility Maintenance Plan including daily, weekly, monthly, quarterly, semi-annual, and annual maintenance requirements for each facility asset.

2. Manufacturer’s equipment manuals, warranty documents, and maintenance instructions for all equipment.

3. Guarantee/warranty on all equipment and materials furnished by the contractor.

4. As-Built Drawings provided by DLA Energy.

5. Make, model, size, capacity, serial number, date installed, and age of each facility asset, including real property information.

7. Hard copies of completed daily, weekly, monthly checklists which can identify the inspectors, items inspected, and deficiencies noted.

8. Up to date maintenance, inspection, and repair schedule.

9. All recurring maintenance reports.

10. Facility deficiency list with repair status.

11. Copies of all permits, certifications, and regulatory inspection reports.

C-4.13.6 – Building Maintenance: The contractor shall ensure the terminal buildings, structures and terminal facilities are maintained in a clean and pest free condition.

A. If insecticides or rodenticides are used by the contractor at the DFSP, they shall meet the Guidelines of the Defense Logistics Agency “Pest Management Plan”; at JB Charleston, insecticides or rodenticides used must meet the base guidelines.

B. The contractor shall be responsible for building maintenance and janitorial services. Each building shall be kept clean and free from debris.

C. The contractor shall, at no cost to the government, replace broken window glass, repair minor roof leaks, repair minor electrical failures (e.g. change fuses, reset circuit breakers) and furnish and replace burned out light bulbs.

D. The contractor shall not permit or allow fire hazards, such as oily rags, loose paper and trash to accumulate in any of the terminal buildings.

E. The contractor shall not permit or make any alterations to the terminal buildings or facilities without prior permission/approval, in writing, from the CO.

F. The contractor shall protect the vacant and unused buildings located on the terminal and ensure that the buildings are kept clean and free of debris. The contractor may use a specific building or bunkers, at the option of the government, for protection and storage of contractor-owned equipment provided prior written approval is obtained from the COR/QAR. The contractor may not permit other non-government activities access to the vacant buildings.

G. The contractor shall establish a smoking policy that prohibits the smoking of tobacco products other than in specifically designated smoking areas outdoors. The contractor shall provide and maintain a permanent sign posted at the terminal that reads “SMOKING IN DESIGNATED AREAS ONLY.” The designated smoking area shall be located or configured to minimize exposure to second hand smoke. Smoking at other locations on the terminal grounds will be permitted only if the area is a designated smoking area and smoking at that location would not be inconsistent with other safety requirements.

C-4.13.7 - Emergency Generator and Engine: The contractor shall maintain the emergency generators and diesel engine in accordance with the manufacturer's instructions and the OMES Plan.

Per EPA and state of SC air quality regulation, all preventative maintenance performed shall be recorded in a maintenance record log book. The contractor shall provide fuel, oil, and other expendables required to operate the generator. The contractor will provide expendable materials and labor required to perform minor corrective actions and preventive maintenance, i.e., minor adjustments, oil/filter changes, adjusting/replacing belts, cleaning, etc. Maintenance and repairs beyond minor corrective actions and preventive maintenance will be performed in accordance with paragraphs C-4.13.3 and C-4.13.4.

The contractor shall operate the diesel driven generator under load of the terminal in accordance with the following:

A. Per EPA and state of SC air quality regulation, the maintenance record shall also record the date, time, duration, and reason for all generator operation (i.e., weekly maintenance test, emergency, etc.). Per EPA and state of SC air quality regulation, operation of generators/engines are limited to a total of 100 hours of non-emergency (i.e. test or maintenance) operation per year, per generator.

Emergency operation is unlimited. Contractor shall install a non-resettable hour meter on all new engines prior to engine start up.

B. Per EPA and state of SC air quality regulation, each generator and engine shall adhere to and document the following Preventative Maintenance schedule:

a. Change oil and filter every 500 hours of operation or annually, whichever comes first

b. Inspect air cleaner every 1,000 hours of operation or annually, whichever comes first

c. Inspect all hoses and belts every 500 hours of operation or annually, whichever comes first, and replace as necessary C. The contractor shall ensure that personnel are qualified to operate the diesel driven generator and are also qualified to operate the electrical controls/panels and switching gear. The contractor shall post a list, in a conspicuous place, of the qualified personnel who are trained to operate the diesel driven generator and the electrical controls/panels and switching gear.

C-4.13.8 – Corrosion Control and Spot Painting: The contractor shall accomplish corrosion control as part of their preventive maintenance program. Just like preventive maintenance, corrosion control is a constant effort and the contractor must program adequate time and resources into it.

Corrosion control shall include removing all dirt, mold, mildew, rust, or corrosion from facility components/equipment. Pipelines, tanks, and other components will be pressure washed as needed to prevent mold and other dirt accumulation. Where vertical surfaces above 10 feet from existing secure footing requires pressure washing or painting, the contractor shall notify the COR for the work to be accomplished by the RMMR contractor. If more than 25% of a component’s surface needs repainting, the contractor shall notify the COR and QAE for the work to be accomplished by the RM/MR contractor; however it may be considered a failure of the contractor’s corrosion control efforts.

C-4.13.8.1 – Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is repainting of facility components/equipment when paint has chipped, faded, or loosened from painted surfaces. Spot painting will include the application of corrosion inhibitor/primer and the appropriate top coating.

The contractor will also ensure color code bands are clearly visible as prescribed by Military Standard Identification Methods for Bulk Petroleum Products Systems, MIL-STD-161. Paint and primer used shall be suitable for use on metal, exterior surfaces and shall be matching or compatible with existing surface paint.

C-4.13.9 – Grounds Maintenance: The contractor shall provide all labor, tools, materials, supplies, equipment and management necessary to provide grounds maintenance services within terminal areas designated. Maintenance services shall be performed in accordance with all Federal, State and local laws and regulations and the requirements specified below.

C-4.13.9.1 – The contractor shall be responsible for weed, grass, brush, or other vegetation control along fence lines, clear zones, rail head area, pipeline rights-of-way, open areas of the terminal grounds, tank dikes and tank dike basins regardless of the existing conditions at the start of the contract. Weeds, grass, brush and other vegetation shall be maintained at a height of four inches or less. The use of herbicides for weed, grass, brush and other vegetation control is completely prohibited on the terminal grounds with the exception of the pipeline right-of-way and dike areas within the terminal.

C-4.13.9.2 – Herbicides, pesticides, and rodenticides used at the DFSP must follow the guidelines of the DLA Pest Management Plan. The contractor shall maintain complete pesticide application records using DD Form 1532.1, "Pest Management Maintenance Record." The Pest Management Maintenance Record shall provide a complete historical record of insecticide,…