2)_Pax_River_PWS_[26_July_2018].pdf

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

DISTRIBUTION

under

SOLICITATION SPE603-18-R-0521

at

NAVAL AIR STATION PATUXENT RIVER

Dated: 26 July 2018

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES 3

C-1.1 Responsibilities 3 C-1.2 Facilities 3 C-1.3 Contractor Detailed Plans 3 C-1.4 Contract Turnover 5 C-1.5 Quality Monitoring and Evaluation 5 C-1.6 Staffing 5 C-1.7 Essential Personnel 6 C-1.8 Service Personnel 6 C-1.9 Correspondence and Visits 7 C-1.10 Records Management 7 C-1.11 Labor Reporting 8 C-1.12 Reporting Inputs 8

C-2.0 PERFORMANCE REQUIREMENTS 8

C-2.1 Fuel Operations 8 C-2.1.1 Dispatch Center 8 C-2.2 Bulk Storage Operations 9 C-2.3 Service Station 10 C-2.4 Ground Fuels 10 C-2.5 Recyclable and Recoverable Fuels 11 C-2.6 Product Inventory Accountability 11 C-2.7 Product Quality Surveillance 11 C-2.8 Maintenance 11 C-2.9 Training 13 C-2.10 Safety 13 C-2.11 Environmental 13 C-2.12 Security 14 C-2.13 Property 14 C-2.14 Use of Navy Facilities 15

C-3.0 CONTRACTOR - FURNISHED EQUIPMENT 15

C-3.1 Vehicles and Equipment 15 C-3.2 Records 17 C-3.3 Disposition of Property 17 C-3.4 Property Storage 17 C-3.5 Equipment Inspection 17 C-3.6 Other Contractor Provided Equipment and Supplies 17

Appendix A Facility Specific Information 19 Appendix B Definitions, Acronyms, and Abbreviations 22 Appendix C Reference Documents 24 Appendix D Common Access Card (CAC) Procedures 26

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities This Performance Work Statement (PWS) is established to identify contractor responsibilities for the Alongside Aircraft Refueling Contractor, to furnish, manage, maintain, and operate mobile fuel servicing equipment required to support the facilities, equipment, vehicles, and aircraft assigned to and as may transit, deploy to, or exercise from NAS Patuxent River.

C-1.2 Facilities The NAS Patuxent River bulk fuel facility is a widespread system of tanks and components interconnected by pipeline and operated by a workforce consisting of civil service and military personnel. The contractor interface with these systems is to receive products, jet fuels, AVGAS, and ground fuel, from a series of driver operated fillstands. However, two fuel systems at the Joint Strike Fighter – chilled fuel site, and the two tanks VQ-4 direct fueling system, are operated by the contractor workforce. Other contractor workspaces consist of the administrative, personnel and refueler maintenance Bldg. 2622, the adjacent refueler parking area.

C-1.3 Contractor Detailed Plans The Contractor must submit all detailed plans listed below to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan: The Contractor is responsible for ensuring compliance with all contract performance requirements. The inspection system must be used by the Contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all of the services and specific tasks listed in this PWS and the Contractor’s own performance based plans. General performance criteria must include the Contractor’s ability to provide: continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, facility operations, and upkeep of facilities and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Corrective Action Requests (CAR) and Quality Deficiency Reports (QDR) generated by the CO/COR. The CCP must be made available for CO/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan: A comprehensive plan to ensure that products placed in the care of the Contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan: The contractor must provide a detailed maintenance plan for all facilities, contractor furnished equipment, system components, and site issued equipment. The plan must address all levels of maintenance and identify frequencies, methods and procedures for accomplishing the maintenance objectives. The plan will be continuously reviewed over the course of the contract and any need for change communicated to the contractor through the Contracting Officer.

C-1.3.4 Operations and Staffing Plan: The Operations and Staffing Plan is a comprehensive and detailed matrix that outlines all staffing aspects, to include subcontracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. A staffing matrix defining staffing in terms of full time equivalents (FTEs) for a typical seven-day workweek must be included. Operating hours are detailed in Appendix A.

C-1.3.5 Environmental Protection Plan: The Contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable Federal, DoD, Navy, state, local references and laws.

C-1.3.6 Equipment Provisioning Plan: The Contractor must identify and include the types and quantities of vehicles, major equipment items, i.e., powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract. Upgrading or modifying equipment to meet specific off station and public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to all insurance requirements must be the responsibility of the contractor. Vehicles, pantographs, and/or hose carts must be in an up-to-date maintenance and operational condition to withstand the entire contract. Information relevant to vehicles and equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for all vehicles and equipment, must identify each piece and will be utilized in determining operational abilities. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment they will do so at their own expense to ensure there is no disruption of service. All leased vehicles and equipment must meet the performance requirements and specifications as stated in this PWS.

C-1.3.7 Contract Contingency Plan: The Contract Contingency Plan must outline contractor actions to ensure there are no significant interruptions. The plan must provide specific details regarding labor issues as may result from potential strike actions, military contingency, war time, and emergent staffing requirements, (subcontracting where required), and the replacement of equipment. The Contractor must be responsible for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out day-to-day and contingency operations. The plan must include contingencies for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, pantographs, and/or hose carts to meet the contract requirements. The contingency plan must detail fluctuating quantities of equipment (e.g., such as one refueler out of service, two refuelers out of service, three to four or more) and a resolution for each situation without any interruption of customer service.

C-1.3.8 Security Plan: The Contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any Contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, Automated Data Processing (ADP) security, and local force protection measures.

C-1.3.9 Inventory Control and Accountability Plan: A detailed plan must be written to ensure Contractor compliance with the inventory, accounting, and reporting requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas and Coal, DLA Energy and Navy instructions, policies, and regulations. Service Provider performance with regard to the hand held scanner system (FUELS) as outlined in Section C-2.4.4 Data Collection must also be covered.

C-1.3.10 Safety Plan: The Contractor must provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable federal, state and local laws and regulations. At a minimum, this plan must include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident /incident reporting, and safety procedures during general fuel handling operations. The plan must also include name of responsible individual that will monitor the safety program and maintain records.

C-1.3.11 Training Plan: The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, Navy, state, local references and laws, must be included.

C-1.3.12 Fuel Safety Plan: The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

C-1.4 Contract Turnover During the ten working days prior to the start of contract performance, the outgoing Contractor shall permit the incoming Contractor access to the applicable fuel facilities in order to observe their operation. During this ten day period, the incoming Contractor shall be provided assistance from the outgoing Contractor, DLA Energy representatives and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, to include product testing, and product and property inventory. The outgoing Contractor shall also provide the incoming Contractor with all relevant information concerning the facility and its operation, including maintenance records and engineering documentation. The incoming Contractor shall protect and not disclose any proprietary information of the outgoing Contractor discovered during the turnover period.

C-1.5 Quality Monitoring and Evaluation DLA Energy must utilize a Quality Surveillance Plan (QSP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.6 Staffing The contractor must provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations. There is no provision for augmentation or overtime. The contractor’s staffing must be flexible and fully capable of meeting all demands of hot and cold aircraft fuel services (to include reserve training), ground fuel services, hot pit site bulk delivery to storage, quality surveillance, general management, and administrative functions.

C-1.6.1 Workload: The contractor should plan to issue approximately 1,157,000 gallons of JP5, F-24, and 100LL fuel to some 1,285 aircraft per month; however, workload surges of 1,433,000 gallons to as many as 1,718 aircraft have occurred in the recent past (2015-16). Based on historic information coupled with current flight operations schedules, aircraft/squadron deployments, exercise and training schedules provided by the base, the contractor must be fully responsible for adjusting levels of service and providing personnel and equipment to meet workload demands for day-to-day operations. Unforeseen workloads such as the testing of fuels after normal laboratory duty hours or contingency support of any type are not quantified but are required to be supported. This will all be included in the Monthly Usage Charge CLIN of the proposal.

C-1.6.2 Knowledge and Skills: The Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable all Federal, State, DOD, DLA Energy, Navy, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory and issue of petroleum products.

C-1.6.3 Employment Standards: All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, DLA Energy, Navy, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The Contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, and medical program. The use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Essential Personnel The Corporate Executive Officer, Site Manager and the Assistant Site Manager, are essential personnel and must have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military for this contract. Resumes must be submitted for these personnel 30 days prior to Performance Period (start of contract). The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by DLA Energy prior to assuming duties. In the event it becomes necessary to replace any service personnel, the contractor must notify the CO/COR as to the final work day or termination date of the outgoing person and a plan outlining specific dates/time frames for the hiring of the replacement person that supports the experience as noted below.

C-1.7.1 Corporate Executive Officer: To assure continuity between the contracted location/activity and corporate office, the Contractor must employ an executive, who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. He/she must have a complete understanding of the terms and conditions of this contract and must be knowledgeable of fuel management and operations to the extent outline herein.

C-1.7.2 Site Manager (SM): The contractor must employ an experienced Site Manager. His/her experience should be current and relevant to the facilities, and any contractor provided equipment to be utilized. The SM must have a minimum of five years’ experience in petroleum storage and distribution operations, airfield fuel services, and fuel systems maintenance. He/she must have performed as a supervisor for at least two years within the five-year period prior to the individuals hiring date with the contractor.

C-1.7.2.1 Required DLA Energy SM Training: DLA Energy Policy P-32 provides training requirements and procedures for Site Mangers. The Site Manager must comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy. In addition, the SM will complete required underground storage tank Operator Training and Spill Response Training (as applicable).

C-1.7.2.2 Collateral Duties: This cannot be a collateral duty job, but this does not prevent the SM from infrequent performance of routine PWS tasks to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as SM duties, segregation of duties, and overall performance management is not affected.

C-1.7.3 Assistant Site Manager (ASM): The ASM must have a minimum of two years’ experience. One year must be supervisory experience gained within five years immediately prior to the proposed hiring date. That experience must be specialized supervisory experience in bulk storage and mobile fuel servicing with emphasis on operations, equipment maintenance, and environmental compliance. The ASM may have collateral duties such as; Fuel Distribution System Operator, Driver/System Operator, Laboratory Technician to supplement the day-to-day workforce: however, may not act as the Dispatcher. This management position must not be a collateral duty. ASM elevated to the Site Manager position, short or long term, must have no collateral duties.

C-1.7.3.1 Collateral Duties: The Assistant Site Manager may have collateral duties such as; Fuel Distribution Systems Mechanic (FDSM), Fuel Distribution System Operator (FDSO), Driver/System Operator (DSO), and Fuel Laboratory Technician (FLT). However, the ASM may not act as the Dispatcher/Computer Operator, (DCO) to supplement the day-to-day workforce. Assistant site managers elevated to the terminal manager position, short or long term, must have no collateral duties.

C-1.8 Service Personnel The personnel/position descriptions cited within this section are those classes of service employees applicable to this contract. In the event there is no wage determination listing for a class of service employee required, the contractor must submit a request to conform to a specific wage determination category to the DLA Energy Contracting Officer with the initial offer. All such conformance issues must be resolved prior to the submission of the final revised offer. When requested by DLA Energy or the Navy, the contractor must submit a staffing roster that identifies personnel by name, position, full or part time status, and their date of hire.

C-1.8.1 Dispatcher: The Fuels Dispatcher must possess sufficient skills to effectively operate the dispatch center.

He/she must also be familiar with the use of Microsoft standard office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, dispatchers must be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of DoD and civilian aircraft, and forms used to document aircraft fuel servicing. He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas. Individuals acting as dispatchers must be capable of communicating in English, both orally and in writing. Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties.

C-1.8.2 Truck Driver/System Operator (DSO): DSOs must be qualified to perform fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks, portable pantograph, hose sets, and fixed direct fuel servicing systems (hydrants). A DSO may be required to perform the duties of hot refueling pit operator (deadman control), nozzle operator, or fire watch within a pit operation. Drivers must be trained in the appropriate use of radio procedures. DSOs must pass a contractor administered base and flight line familiarization test, practical equipment/facility competency tests, and must be certified, by the contractor, as qualified and the individuals’ training records updated prior to the unsupervised operation of any fuel servicing equipment. The contractor must re-certify personnel annually or as required. DSOs must be familiar with safety regulations applicable to aviation and ground fuel servicing operations on and around the airfield and supported activities.

Unless specifically directed by the Contracting Officer, the contractor must not be responsible for staffing the fire watch, nozzle operator, or refueling director/coordinator positions. The unit receiving services will be responsible for providing all staffing other than that of the fuel system or pit operator.

C-1.8.3 Fuel Distribution System Operator (FDSO): FDSO operators must be qualified to receive, handle, and issue petroleum products, and complete the inventory, limited accounting, and administrative functions related thereto. He/she must have practical experience in all facets of fuel distribution systems to include, pipeline systems, storage tanks, pumps, valves, fuel monitors and filters, truck fillstands, and disposal facilities. He/she must be able to convert gauge and temperature readings to quantities of products and must be able to perform quality assurance functions. He/she must be able to correlate pressures, temperatures, and quantities as read from various gauges and meters normally found at a fuel facility. Operators must have a basic understanding of written description and instructions pertaining to facility operations, must be able to implement cyclic maintenance programs and safety programs relating to all aspects of facility operation and must have demonstrated expertise in spill cleanup procedures, prevention and control measures, related equipment operation and maintenance. Operators must have experience in inspecting trucks and other modes of conveyance and be capable of various types of petroleum sampling of storage tanks, trucks, fillstands, etc. Hazardous waste handlers must be “certified” as required by Federal, State or local laws and Navy/base regulations as applicable.

C-1.8.4 License, Special License, Skills, Training, and other Certifications: All drivers must be licensed in accordance with the vehicle operating laws, regulations, and codes of the state in which they will operate equipment and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The Contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. All service personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial Driver’s License (CDL) with the appropriate tank truck and HAZMAT endorsements. Specific tasks may require other special licenses, skills, training or certifications. All special licenses and certifications must be included in employee training records and available for inspection by the COR upon request.

C-1.9 Correspondence and Visits The contractor must notify the COR of any and all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any federal, state, local/base (military) office/agency, union representative, or contract corporate officers.

Except for that considered to be company or proprietary documents, the contractor must provide the COR copies of all correspondence resulting from such visits. The contractor must establish a maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason of visit.

C-1.10 Records Management Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietary company, or non-DOD maintenance and accounting systems be installed, the contractor must provide continuous secure web access or access to a secure workstation. On termination of the contract, all records except personnel files, training records, contractor-furnished equipment records, and proprietary company management records must be turned over to DLA Energy.

C-1.11 Labor Reporting The contractor must report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields per the paragraph below.

C-1.12 Reporting Inputs The reporting will be for the labor executed during the period of performance during each fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data must be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Operations The contractor must receive, maintain, store, sample, internally transfer, and issue petroleum products. The contractor must be responsible for all fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control during normal and adverse conditions.

C-2.1.1 Dispatch Center Requests for all fuel services must be taken by and processed by the fuel dispatch center. Based on the specific request, equipment and personnel must be dispatched and controlled as needed to satisfy the request received. All requests for fuel services must be recorded, monitored, and historical records kept utilizing appropriate software and business systems. The dispatch center must be staffed by contractor personnel during hours of operation as required in Appendix A.

C-2.1.2 Fuel Servicing: The contractor must issue, defuel, and provide off-station fuel services to aircraft and support equipment by mobile fuel servicing vehicles and fixed direct refueling systems. Aircraft fuel services must be in compliance with Naval Air (NAVAIR) 00-80T-109, Aircraft Refueling Naval Air Training and Operating Procedures Standardization (NATOPS) Manual, and all other applicable military, federal, and commercial policies regarding the performance of aircraft fuel servicing operations. It is the responsibility of the contractor to identify situations where the contractor believes applicable guidance conflicts. However, in the absence of guidance by the Contracting Officer or COR to the contrary, the NATOPS will take precedence over conflicting guidance and or procedures.

C-2.1.3 Storage/Operations Joint Strike Fighter (JSF) Chilled Fuel Site: The facilities identified within this section are those that comprise the Chilled Fuel direct refueling system. NAS Patuxent River Chilled Fuel storage, a ready issue facility, consists of two 15,000-gallon jet fuel tanks, the appropriate receipt/issue filter system, pumps, chilling system, and piping connecting it to a pantograph system. It is a self-contained system capable of receiving by truck or the Navy operated hot pit site. The contractor must provide the necessary staffing to undertake and document daily and cyclical inspections, to operate components to receive and issue product, and to monitor the system. All inspections and visual examinations must be documented and reported to the COR as required. In addition, the contractor must be capable of performing all other functions relative to an active storage operation, i.e., inventory, quality limited to the visual analysis of samples taken, housekeeping, the securing of the system, and environmental protection. These functions are limited to the development and testing of the JSF and may be altered or terminated at any time do to modification of the JSF program, “chilled fuel” requirement, or termination of the JSF effort. Joint Strike Fighter chilled refueling requirements are not funded by DLA Energy. Navy Joint Strike Fighter developmental efforts for this contract are funded by the responsible Department of Defense acquisition agency. See Appendix A, Navy Furnished Facilities.

C-2.1.4 Response Time: As outlined in Operating Hours in Appendix A, the Contractor must be capable of providing fuel services to station and transient aircraft 24 hours a day. Each request for fuel services must result in the dispatch and arrival of a fuel servicing truck/operator to the aircraft identified by the requester within 20 minutes from the time the request is received by the dispatch center. If a request for services is for multiple aircraft, the Contractor must respond to any subsequent requests for refueling in the order prioritized by the airfield operations center (AIROPS). Upon receiving a request from AIROPS to service additional aircraft while the contractor is responding to an earlier service request, the contractor is required to affirmatively request clarification of service priorities from AIROPS. The multiple aircraft response rule does not preclude the requestor from requesting more than one fuel service truck. In response to all pre-scheduled services, the contractor must be physically present on site at the time the aircraft to be serviced arrives at the designated refueling pit. Driver and operators must not service aircraft to which they are not directed without approval by the dispatch center, nor interrupt the flow of work, i.e., service aircraft to which they are not directed, without approval by the dispatch center, nor must they interrupt servicing operations for rest or meal breaks without proper relief or explicit approval of the fuel dispatch center. On arriving at an aircraft, operators must take all steps and precautions necessary to service the aircraft in accordance with NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual. Service response times in excess of this requirement must be fully and accurately recorded and explained in the dispatch pass down log and management reports.

C-2.1.5 Mobile Fuel Servicing Equipment: The Contractor must provide the fuel servicing equipment in sufficient numbers to undertake the workload. The Contractor must fully maintain all furnished trucks, tractors, equipment fuel tanks, refueling/defueling systems, and components ready for dispatch condition. Equipment inspections and product sampling/testing, i.e., periodic Type "C" product analysis, must be completed and documented prior to the initial dispatch of the equipment for the duty day.

C-2.1.6 After Hour Response: The Contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification.

All services required outside of the normal hours of operation without prior coordination/notification must be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. If the contractor is notified in advance of requirements for after-hours service, the contractor will be in place to perform the required services as required. All after hours support will be the contractor’s responsibility under MUCG at no additional cost to DLA Energy.

C-2.1.7 Off Station Operations: If required, aviation and ground fuel deliveries over public roads to off station locations must be accomplished using equipment that is configured and licensed/permitted for use on public roads. All Federal, state, and local inspections, licensing or permits, and insurance requirements for the equipment used, must be a responsibility of the Contractor. Furthermore, the contractor must ensure that cargo quantities and vehicle weights are adjusted to meet the all Federal, state, and local highway laws, regulations, and codes for traveling over public roads.

C-2.1.8 Air Show Fueling Services: Air Show requirements are executed under established policy DoD Directive

5410.18 and not covered under the Monthly Usage Charge CLIN. The Air Station has the option under DoD Directive 5410.18 to contract air show requirements exterior from DLA Energy contracted fuel services. The DLA Energy contractor has the option to bid on such contract requirements and utilize contractor furnished equipment. Should the Air Station choose to utilize the DLA Energy contracted fuels services, the installation will request such services through NAVSUP Energy. DLA Energy will request a proposal and negotiate a modification to the contract for the required Air Show Fueling Services.

C-2.1.9 NAVAIR Aviation Fuel Development Services: Development services executed by fuel service contractor are NOT covered under MUCG. Should NAVAIR choose to utilize the DLA Energy contracted fuels services, requests for such services must be submitted to the DLA Energy Contracting Officer 30 days prior to service start date. A proposal must be submitted by the contractor within 10 days that includes equipment and services beyond the scope of contract. The proposal will be negotiated with DLA Energy, NAVSUP Energy, and NAVAIR, in advance, through the Contracting Officer for payment via firm fixed price and contract modification. Given the aviation fuel development services dates and tasking, the contractor must, by whatever means deemed most cost effective plan for and support all requirements. Recommend the contractor have the option of performing the services, utilizing rental/lease equipment, or subcontracting to another company. The Military Interdepartmental Purchase Request (MIPR) is the only method available and accepted for transferring funds for services.

Before contractor is authorized to proceed, MIPR must be accepted by DLA Energy not less than seven days prior to services.

C-2.1.10 Jet Fuel Services Data: The Squadrons and Aircraft Assigned Table found in Appendix A lists squadrons/aircraft currently assigned to the installation and provides a local picture of the services required on a day-to-day basis. The Contractor must keep this table, as well as the home station aircraft data current. Transient aircraft ranging from the T-34 Mentor, various fighter series, to larger transport/cargo requiring multiple truck services are possible.

C-2.2 Bulk Storage Operations Bulk Storage operations are defined as the receipt, storage, handling, inter-terminal product movement, and issue of capitalized bulk fuel products at the Navy-owned facilities via all modes of conveyance (tank truck, pipeline, and barge) 24 hours a day, seven days a week, year round (24/7). Aside from the hot pit site bulk delivery by contractor aviation truck, the Navy must be responsible for performing bulk fuel operations, system inspections, preventive maintenance, quality surveillance, inventory accountability and safeguarding fuel supplies under its control during normal and adverse conditions.

http://www.natec.navy.mil/

C-2.2.1 Storage/Operations VQ-4 Facilities: The facilities identified within this section are those that comprise the VQ-4 direct refueling system. NAS Patuxent River VQ-4 storage, a ready issue facility, consists of two 30,000-gallon jet fuel tanks, the appropriate receipt/issue filter system, pumps, and piping connecting it to a pantograph system. It is a self-contained system connected to the Navy operated bulk storage facility by pipeline. The contractor must provide the necessary staffing to undertake and document daily and cyclical inspections, to operate components to receive and issue product, and to monitor the system. In addition, the contractor must be capable of performing all other functions relative to an active storage operation, i.e., inventory, quality limited to the visual analysis of samples taken, housekeeping, the securing of the system, and environmental protection.

C-2.2.2 Transfers to Refuelers: The truck fillstand is a driver-operated, supply on demand or self-service system used to fill refuelers. Documentation relevant to refueler top-offs and the disposition of those documents must be compiled and controlled in a manner as to ensure compliance with DoD Policy.

C-2.2.3 Transfers to the VQ-4 Facilities: Transfers to the VQ-4 Facilities must be monitored by a FDSO who must remain in contact with the bulk system operator during transfer operations. The contractor must be responsible for all coordinated gauging, measurement, reconciliation, and documentation actions relevant to all transfer operations.

C-2.2.4 Receipts, Ground Fuels: GUR and DS2 are received by commercial tank truck. The Navy is responsible to receive product and store in their respective tanks.

C-2.3 Service Station Dispensing of ground products from a fixed facility/system to authorized customers, are conducted at Bldg. 612. The service station, an automated product storage and dispensing system is inspected, inventoried, and operated by the Navy.

C-2.3.1 Operations: Low sulfur diesel fuel (DS2) and regular unleaded gasoline (GUR) are stored and dispensed at the base (military) service station. The station consists of two (2) 15,000-gallon vaulted underground GUR tanks and a single (1) 12,000-gallon vaulted underground DS2 tank plus common service station components. Disruption of automated service station function may require manual operation of the facility or the dispensing of products from a ground fuel servicing truck, and manual documenting of issues. In the event of a power, system, or mechanical failure that renders the service station completely inoperable, the contractor must post directions to the alternate source of products and the hours of operation. After hours support will be the contractor’s responsibility under MUCG at no additional cost to DLA Energy.

C-2.4 Ground Fuels Issues or defuels by truck to authorized customers (jet fuel may be used in lieu of diesel). The Contractor must be responsible for performing all ground fuel delivery operations and safeguarding fuel supplies under its control during normal and adverse conditions.

C-2.4.1 Equipment: The Contractor must furnish and maintain ground fuel servicing equipment necessary to undertake delivery operations during the days and hours specified in Appendix A. The contractor must fully maintain all equipment and associated components in a safe, serviceable, and ready for dispatch condition. Equipment inspections must be completed and documented on the vehicle inspection forms prior to the initial dispatch of the equipment for the duty day. All Federal, state, and local inspections, permits, licensing and insurance requirements for the truck(s) used on public roads, must be the responsibility of the contractor and included under the Monthly Usage Charge CLIN, at no additional cost to DLA Energy.

C-2.4.2 Delivery: Ground fuels, regular unleaded gasoline (GUR), jet fuel (JP5 and F-24), and burner oil #2 (DSS) must be delivered as required. Unscheduled requests for ground fuel deliveries, for which there is no specific response time, received by the fuel dispatch center must be accomplished within the time limits mutually agreed upon by the requesting activity and dispatcher.

C-2.4.3 Delivery Points: Maps identifying all locations by product, facility number and tank capacity will be provided by the installation and updated periodically. At contract start up, the contractor must survey all locations and confirm schedules to ensure uninterrupted support. The contractor must routinely update the locations and schedules as changes occur.

C-2.4.4 Data Collection: The contractor must use the automated data collection equipment (scanners) to document each ground fuel issue. The contractor must maintain a daily truck log of all ground fuel issues, defuels, and truck fills. The log must, at a minimum, reflect the date/time of service or truck fill, identify the facility or equipment serviced, the grade of product issued/defueled/filled, the quantity issued/defueled/filled, and the servicing vehicle number.

C-2.5 Recyclable and Recoverable Fuels The Contractor must be responsible for recycling and recovery of aviation and ground fuels aboard the installation. This includes, but is not limited to, quality surveillance samples, facility maintenance activities, and tank bottoms. The Contractor must be responsible for coordinating with the COR for disposition of all recoverable and recyclable fuel stocks in accordance DLA Policies and Instructions. All products classified as non-reclaimable are collected and disposed of by the installation.

C-2.6 Product Inventory Accountability The Navy is responsible for the inventory management of petroleum products held within the facilities, equipment, tanks, and vehicles. The contractor must provide daily accurate inventories of all DLA Energy Capitalized Stocks under contractor control, in accordance with DoD 4140.25-M, all applicable DLA Energy and Navy policies, and all clauses of this contract. The contractor must be responsible for updating the COR to provide information to DLA Energy on current inventory levels IAW INT- I119.04 Inventory Control Records and Systems of Record. Any anticipated fuel shortages, based on customer requests, must be reported to the COR immediately. All product receipts, issues, shipments or transfers, must be properly documented and are auditable by DLA Energy.

C-2.7 Product Quality Surveillance The Contractor will be responsible for maintaining the quality of the Capitalized Stocks in accordance with MIL-STD-3004, Department of Defense Standard Practice, and Quality Assurance/Surveillance for Fuels, Lubricants and Related Products;

NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual; and the Contractor’s developed PQSP.

C-2.7.1 Quality Determination: No petroleum products must be received, or issued without first determining and confirming conformance with product quality requirements. Products must be issued on a first-in, first-out basis unless otherwise specified or directed by DLA Energy. Non-conforming product must be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents must be suspended from issue pending quality conformance sampling and testing. The Contractor must ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.7.2 Laboratory Operation: The Navy operates and maintains the petroleum laboratory and all test equipment.

The laboratory is open 0600-1530 Monday-Thursday, 0600-1400 Friday. For weekend requirements, a laboratory supervisor is called in to test the sample.

C-2.7.3 Sampling: Within the scope of operations for which it is responsible, the contractor must take all samples, i.e., VQ-4 receipt (pipeline transfer) samples, weekly truck and direct fueling systems inspection samples, daily visual truck inspection samples, and other visual samples as may be applicable to the movement of product. Those samples requiring more than visual analysis must be delivered to the Navy fuel laboratory for testing.

C-2.7.3.1 Documentation: The contractor must maintain a sample log and track sampling, and visual examinations of those samples. The sample log must reflect the date and time a sample is received, the type of sample, and the test results. A copy of all relevant test results provided by the Navy must be maintained on file.

C-2.8 Maintenance The contractor must ensure that any observed facility or fuel system discrepancy is immediately and thoroughly reported to the COR. Fuel system means an underground or aboveground fuel storage tank, associated fuel piping, pump house, loading and unloading station, hydrant fuel system and associated hydrant outlets and pantographs, oil water separator, ancillary equipment and appurtenances, electrical power and controls, lighting, emergency generators, refueler truck parking, fire protection system, and containment system, if any.

C-2.8.1 Buildings and Structures: The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean and sanitary. The contractor must sweep, mop, and wax floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly, and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in a clean and orderly manner. Areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, or areas used, occupied, or controlled by the contractor. The contractor must reset circuit breakers and switches, furnish and replace burned out standard and fluorescent lights, and plunge sinks and toilets to keep them serviceable. The requirement for other building/structure maintenance, e.g., electric, carpentry, and other skilled trade work, must be documented and forwarded to the COR. The contractor must not alter any structure or allow it to be altered without explicit written approval by the Navy.

C-2.8.2 Pest and Rodent Control: Pest and rodent control are the responsibility of the base. Requests for services must be forwarded to the COR. The use of insecticide and rodenticides by the contractor is prohibited.

C-2.8.3 Designated Areas: The contractor must establish a smoking policy that prohibits smoking in other than installation-designated areas. The contractor must provide signs to be posted at the entrance to work areas that read, "NO SMOKING EXCEPT IN DESIGNATED AREAS.” The contractor must also designate a smoking area and provide signs that read, "DESIGNATED SMOKING AREA." The contractor’s smoking policy, designated smoking areas, and signs will comply with Federal, state and local laws and DoD/Navy regulations.

C-2.8.4 Trash Removal: The contractor must be responsible for the pick-up of all trash and debris within and around fuel areas under its control, and must dispose of all such trash and debris in base-furnished containers/dumpsters. The Navy will dispose of the trash and debris placed within the containers/dumpsters provided.

C-2.8.5 Grounds: Grounds maintenance, grass cutting and vegetation control, is the responsibility of the Navy, however, minor or cleanup grass and weed control around contractor maintained buildings and facilities must be accomplished by the contractor. The use of fungicides by the contractor is prohibited.

C-2.8.6 Other Facilities, Equipment, and Utilities: The contractor must continuously monitor other facilities, equipment, and utilities, i.e., exterior lighting, security lighting, and exterior building lights; fences, to include signs and markings, gates and automatic gate openers; roads, paved surfaces, curbing, and sidewalks within contracted fuel management areas; fire hydrants, AFFF systems, storm drains, exterior water systems, power poles, lines and transformers, and exterior telephones within fuel management areas.