SPE60225R0706_OSP.pdf

OFFER

SUBMISSION

PACKAGE

SOLICITATION: SPE602-25-R-0706

PURCHASE PROGRAM: 4.8

DELIVERY PERIOD:

DATE OF AWARD THROUGH DECEMBER 31, 2026,

Plus a 30 day carry-over period

TO BE TIMELY, FINAL PROPOSAL REVISIONS MUST BE RECEIVED AT THE DEFENSE LOGISTICS AGENCY BY:

April 9, 2025, at 1:00PM, Fort Belvoir, VA Local Time

INSTRUCTIONS

1. To be evaluated for award, one copy of this Offer Submission Package (OSP) must be returned to Defense Logistics Agency Energy. All documents to be completed and returned are contained in this Offer Submission Package or as an attachment to the solicitation on Sam.gov The following documents are needed by April 9, 2025, at 1:00PM, Fort Belvoir, VA Local Time:

• Signed Standard Form 1449

• Offer Submission Package

• All Applicable Fill-In Clauses (See Attachment 2 – Fillable Clauses)

• A signed copy of all Amendments (If applicable)

• Applicable letters of commitment (See L2.07 for requirements)

• Applicable certificates of analysis

• Applicable transportation agreements

• Safety Data Sheet (SDS) for all offered products

2. Be sure to check your offer prices in OSP for accuracy and legibility prior to submission. Initial all changes and sign and date the Standard Form 1449.

3. Please type, DO NOT HAND WRITE ENTRIES.

4. By submitting this OSP, you are stating ALL terms and conditions of the solicitation are accepted and apply to your offer, unless clearly stated in Section M below. Any exception stated elsewhere in the offer that is not included in section M of the OSP will NOT be considered a valid request for exception and will not be considered for award.

5. The e-mail address to submit your offer are Kirk.Gamblin@dla.mil, Darren.R.Taylor@dla.mil, Natalie.Charles@dla.mil, and Matthew.Padfield@dla.mil.

mailto:kirk.gamblin@dla.mil mailto:Darren.R.Taylor@dla.mil mailto:Natalie.Charles@dla.mil mailto:Matthew.Padfield@dla.mil

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY JAN 2012)

(a) The supplies to be furnished during the contract period and all associated data are as follows:

NOTE: Please review the Schedule of Requirements located in the Solicitation. After reviewing the requirements, complete the OFFER SCHEDULE below:

OFFER SCHEDULE

A – STANDARD OFFER SHEETS

2. Destination Offer Sheet

CLIN

PRODUCT

(i.e. FSII) SHIPPING POINT TO LOCATION

(i.e. Craney Island)

SOLCITIATION

LINE ITEM # (i.e.

Item: 0001)

MIN QTY

(USG)

MAX QTY

(USG) MODE

OFFERED

PRICE

(USD/USG)

VENDOR NOTES:

Please fill out the following information for your products that are on the Qualified Products List (QPL).

Product/CLIN(s) Brand Name Product Identifier

E – OFFER CONDITIONS

Overall Min/Max Quantity Availability:

Product Source of Supply Shipping Point Mode Minimum Quantity

Available (USG)

Maximum Quantity

Available (USG)

Modes: T = Truck

F - SOURCE OF SUPPLY

1. State the monthly production capacity for each source of supply:

Product Source of Supply Shipping Point Supported Maximum Monthly Production (USG)

VENDOR NOTES:

2. List All Shipping Points Supplied by Each Refinery/Source of Supply:

Product Source of Supply/Refinery Shipping Point Mode

G - PARCEL SHIPPING SIZES & DAILY CAPACITY

1. For Truck:

b. State the Loading/Movement Capacity for FOB DESTINATION offers:

Product Mode Shipping Point Minimum Daily Quantity

(USG)

Maximum Daily Quantity

(USG)

Days of Week Terminal Open*

*Offerors are required to indicate Days Available for Delivery

4. Would the quantity awarded out of any shipping point affect the quantity available for award out of any other shipping point: If YES please give details below:

J – QUALITY ASSURANCE

Pursuant to FAR 52.212-1, the offeror must demonstrate an understanding of the quality assurance requirements in Quality Assurance Provisions (QAPs) E1 CONTRACTOR INSPECTION RESPONSIBILITIES (DLA ENERGY SEP 2013) of the solicitation. Accordingly, offerors must indicate one of the following and submit the required documentation for review with their initial offer:

☐ Offeror certifies that it has a Quality Control Plan (QCP), applicable to a DLA Energy bulk petroleum contract, on file with DLA Energy that is no more than 24 months old.

OR

☐ An outline, an estimated two pages in length, of a proposed QCP describing the offerors current inspection system and quality assurance procedures, with references to the corresponding requirements in E1.

E33.07 MANUFACTURING AND FILLING POINTS (DLA ENERGY MAR 2006)

The name, complete addresses and telephone number of the manufacturing and filling points for each product to be furnished hereunder are as follows:

Product Name, Complete Address and Telephone Number of Manufacturing Point/Filling Point

(End of E33.07 Text)

K - F3.02 TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION RATES (BULK/LUBES) (DLA ENERGY

JUN 1996

(a) Upon arrival of Contractor's transport truck or truck and trailer, the receiving activity shall promptly designate the tanks into which the load is to be discharged. Free time will commence at the time the discharge hose is connected to fill pipe at the delivery point specified and will end when discharge is completed. For items involving multiple drops, time between drops will not be included in free time. Contractor shall be paid for detention beyond free time for delays caused by the Government. A minimum of one hour free time is required. Rate for detention shall be comparable to regulated tariffs governing the local area of receiving activity.

Shipping Point Free time For Unloading Transport Truck or Truck and Trailer (in hours)

Rate for Detention Beyond the Free Time (in dollars per hour)

(b) The above will not be considered in the evaluation of offers for award, except that free time of less than one hour or detention rates not comparable to regulated tariffs may render an offer unacceptable/bid nonresponsive. UNLESS

OFFEROR INDICATES OTHERWISE, FREE TIME WILL BE CONSIDERED UNLIMITED.

(c) DETENTION COSTS. Any invoices for detention costs will be forwarded directly to the Contracting Officer.

(End of F3.02 Text)

L - F92.02 SCHEDULE OF REFINERY SHUTDOWNS FOR TURNAROUNDS (DOMESTIC AND OVERSEAS BULK) (DLA ENERGY JULY 2019)

(a) The offeror shall furnish to the Contracting Officer a refinery shutdown schedule for the contract period. DLA Energy will review the offered quantity, parcel sizes, and lift intervals in conjunction with the turnaround period to ensure that the entire offered quantity can be delivered during the performance period and will meet operational requirements.

(b) The offeror shall provide the following information for each product offered:

(1) No shutdowns planned [ ]

(2) Shutdowns Planned [ ]

(i) Refinery location: ;

(ii) Shutdown period: ;

(iii) Impact of shutdown period on supply availability: .

(c) Unless the offeror states otherwise, the offer will be evaluated on the basis that there will be no refinery shutdowns for turnarounds that will have an impact on supply availability.

(End of F92.02 Text)

M - REQUESTS FOR EXCEPTION

All requests for exceptions to the solicitation and amendments must be included in this section. Please be a specific as possible when submitting a request for exception and use a separate line for each exception being requested.

Inclusion of the request for exception in the offer should not be construed as acceptance by the Government until such acceptance is expressly stated by the Contracting Officer.

Any exception stated elsewhere in the offer that is not included in section M of the Offer Submission Package will NOT be considered a valid request for exception and will not be considered for award.

1. SECTION B / SUPPLIES OR SERVICES AND PRICES/COST: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

Clause/Provision Exception Requested

2. SECTION C / DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

3. SECTION E / INSPECTION AND ACCEPTANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

4. SECTION F / DELIVERIES OR PERFORMANCE: List all exceptions to this section; identify the solicitation clause or provision applicable to each exception.

5. OTHER EXCEPTIONS: List all exceptions to the solicitation and amendments other than those for Sections B, C, E or F of the Solicitation. Identify the solicitation section and clause or provision applicable to each exception requested.

Any exception stated elsewhere in the offer that is not included in section M of the Offer Submission Package will NOT be considered a valid request for exception and will not be considered for award.

N – K CLAUSES

K1.01-12 SMALL BUSINESS PROGRAM NOTICE (DLA ENERGY JAN 2012)

NOTICE.

(a) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the contract program in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(b) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small or small disadvantaged business concern in order to obtain a contract to be awarded under the preference programs established pursuant to sections 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

(1) Be punished by imposition of a fine, imprisonment, or both;

(2) Be subject to administrative remedies, including suspension and debarment; and

(3) Be ineligible for participation in programs conducted under the authority of the Act.

(End of K1.01-12 Text)

1. K28 SHIPPING POINT AND REFINERY INFORMATION (BULK) (DLA ENERGY JULY 2019)

Offerors are required to submit the following information for all shipping points and refinery sources offered.

COMPLETE ADDRESS (INCLUDING NAME OF SHIPPING POINT OR REFINERY, STREET ADDRESS, CITY, COUNTY, STATE

AND ZIP CODE, AND TELEPHONE NO.):

Name of Refinery Shipping Point Street Address City County State Zip Code Telephone No.

(End of K28 Text)

2. K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

NAME TITLE PHONE NUMBER E-MAIL ADDRESS

(End of K33.01 Text)

O. General Comments

Please include any general comments or notes that you wish to include in your offer in the area provided.

(End of K86 Text)

FAR 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (FEB 2021)

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No.313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material (If none, insert “None”)

Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No.313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No.313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to-

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

DFARS 252.223-7001 HAZARD WARNING LABELS (DEC 1991)

(a) “Hazardous material,” as used in this clause, is defined in the Hazardous Material Identification and Material Safety Data clause of this contract.

(b) The Contractor shall label the item package (unit container) of any hazardous material to be delivered under this contract in accordance with the Hazard Communication Standard (29 CFR 1910.1200 et seq). The Standard requires that the hazard warning label conform to the requirements of the standard unless the material is otherwise subject to the labelling requirements of one of the following statutes:

(1) Federal Insecticide, Fungicide and Rodenticide Act;

(2) Federal Food, Drug and Cosmetics Act;

(3) Consumer Product Safety Act;

(4) Federal Hazardous Substances Act; or

(5) Federal Alcohol Administration Act.

(c) The Offeror shall list which hazardous material listed in the Hazardous Material Identification and Material Safety Data clause of this contract will be labelled in accordance with one of the Acts in paragraphs (b)(1) through (5) of this clause instead of the Hazard Communication Standard. Any hazardous material not listed will be interpreted to mean that a label is required in accordance with the Hazard Communication Standard.

MATERIAL (If None, Insert “None.”) ACT

(d) The apparently successful Offeror agrees to submit, before award, a copy of the hazard warning label for all hazardous materials not listed in paragraph (c) of this clause. The Offeror shall submit the label with the Material Safety Data Sheet being furnished under the Hazardous Material Identification and Material Safety Data clause of this contract.

(e) The Contractor shall also comply with MIL-STD-129, Marking for Shipment and Storage (including revisions adopted during the term of this contract).

(End of clause)

PROCUREMENT NOTES:

HAZARD COMMUNICATION STANDARD NOTICE

1. Suppliers will be required to submit, to the contracting officer for review and approval prior to award, safety data sheets consistent with the requirements found at 29 C.F.R. 1910.1200 for hazardous materials delivered to the Government.

2. Suppliers will also be required to submit, to the contracting officer for review and approval prior to award, hazardous warning labels in accordance with 29 C.F.R. 1910.1200 for hazardous materials delivered to the Government.

Finally, suppliers must train their employees on the new safety data sheets, hazardous warning labels, and requirements of 29 C.F.R. 1910.1200.