Amendment_0001_SF30_(Issued).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE602 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60218R0700

X

2017 DEC 08

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

BULK PETROLEUM PRODUCT

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

X

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SPE60218R0700 - 0001

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The purpose of Amendment 0001 is to answer requests for information received from potential offerors, add contract text F1 DELIVERY CONDITIONS FOR TANK CARS, BOXCARS, TRUCKS, TRANSPORT TRUCKS, TRUCKS AND TRAILERS, TANK WAGONS, PIPELINE, AND LIGHTERS (DLA ENERGY JAN 2012) to this solicitation, remove contract text L2.11-3 FACSIMILE PROPOSALS – COMMERCIAL ITEMS (DLA ENERGY NOV 1999) and L2.11-4 E-MAIL PROPOSALS (DLA ENERGY OCT 2010) and establish a cutoff date for requests for information and answers for potential offerors.

1.) The following are requests for information and answers that have been received:

I. Question: Is there an excel breakdown of the locations, volumes and required cargos for the locations which are part of this solicitation?

Answer: No, there is not an excel breakdown of the locations, volumes and required cargos for the locations which are part of this solicitation.

II. Question: Is there any 'Offer Submission package OSP' word document. If not, will offerors only complete the information requested at OET web?

Answer: We are no longer utilizing an Offer Submission Package. Everything pertaining to a vendor’s offer should be filled in through the Offer Entry Tool (OET). In addition, multiple attachments to support your offer can be uploaded through OET. There are no attachment size restrictions.

III. Question: For line item 0015: information about the Spanish Pipeline. Could offeror deliver the product ex- Cartagena refinery?

Answer: DLA Energy cannot advise of which refinery a vendor chooses.

IV. Question: For line item 0011: offeror would like to confirm that the additives are correct. The additives are the same as last year when the product demanded was JP8 instead of Jet A1.

Answer: The additives listed for line item 0011 are correct. Offeror must provide Jet A1 with all additives.

V. Question: Deliveries FOB Origin by tanker: Could you please specify how many days/months in advanced we receive the date on which delivery should be made? What flexibility would we have to make the delivery based on our availability?

Answer: Please refer to DLA Energy contract text F52 TANKER/OCEAN-GOING BARGE DEMURRAGE AND LOADING CONDITIONS (DLA ENERGY JAN 2012) of the solicitation.

VI. Question: Deliveries FOB Origin Item 0015: Could you please specify how many days/months in advanced we receive the date on which delivery should be made? What flexibility would we have to make the delivery based on our availability?

Answer: Line item 0015 is for Pipeline Destination only. Additionally, please refer to the below contract text F1 DELIVERY CONDITIONS FOR TANK CARS, BOXCARS, TRUCKS, TRANSPORT TRUCKS, TRUCKS AND TRAILERS, TANK WAGONS, PIPELINE, AND LIGHTERS (DLA ENERGY JAN 2012), which hereby has been added and is now incorporated into this solicitation.

VII. Question: Page 25 of 98 requires offerors to use the OET tool; the second set of instructions on page 86 onwards allows email (page 91) or facsimile offers (page 90). Will the Government please clarify how the offerors are to submit their proposal – via OET, mail or fax?

Answer: The Government will only be allowing offerors to submit their proposal via OET. Contract text L2.11-4 EMAIL PROPOSALS (DLA ENERGY OCT 2010) is hereby removed from the RFP.

VIII. Question: If submission is via the OET, will the Government please specify clearly what additional items are to be provided in addition to completion of the OET data fields?

Answer: In addition to completing all the fields in OET pertaining to a vendor’s offer, please submit all supply commitment letters, and any fillable clauses from the solicitation package document as attachments within OET after completing. Vendors also have the option to provide vendor notes within OET if there is an additional information the vendor wants to make DLA Energy aware of for the evaluation of an offer.

IX. Question: Will the Government please clarify the structure of the solicitation, to allow offerors to easily identify the items to be provided as part of the proposal response?

Answer: The first portion of the RFP is DLA Energy’s system generated form (SF 1449). The clauses shown in the first portion of the RFP are automatically generated within DLA’s contract writing system. In addition the list of attachments in Section J of the SF1449 on page 20 are for contracting purposes of when we upload the attachments in our contract writing system We combine the following pages to ensure all additional required clauses and contract text are listed. All clauses and contract text throughout the entire RFP must be adhered to regardless of their location in the document. DLA Energy has no control of the build of the two portions as we need the entire SF 1449 to be included to show the schedule in Section B, along with ensuring all required clauses and contract text are captured in the second portion of the document.

X. Question: If offerors are maintaining up to date reps and certs within SAM, are there any other reps and certs specific to this solicitation that need to be completed via OET in the form of document attachments?

Answer: Yes, offerors must provide Material Safety Data Sheets. Please refer to page 26 of 98 within the solicitation package under Hazard Communication Standard Notice.

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XI. Question: Under L2.07 Evidence of Responsibility on page 89 of 98 of the main RFP, how are offerors to submit evidence of supply commitments – can they be uploaded via OET?

Answer: Yes, an offeror should upload evidence of supply/supply commitment letters as attachment in OET.

XII. Question: How are offerors to submit those additional representations and certifications via OET?

Answer: Offerors should fill out any fillable clauses (e.g. FAR 52.222-25 and 52.22-25, 52.204-20)/representations and certifications from the RFP document and attach completed portion in OET. Please ensure all fillable clauses throughout the document and each section are reviewed and filled out to be submitted as attachments. Only the applicable pages with fill-in clauses are necessary.

XIII. Question: The FAR clause requires offerors to list any HAZMAT to be delivered under this contract. How is the offeror to submit this information within OET?

Answer: Vendor can indicate this information under vendor notes.

XIV. Question: The RFP lists the subfactors for evaluation on page 91, but it is unclear how those factors relate to the sections in OET. Will the Government explain how the structured questions/data fields in OET correspond to these evaluation subfactors and how the Government will use the OET submission to evaluate acceptability under those subfactors?

Answer: The subfactors are listed to show how an offer will be evaluated upon review after closing. All of the subfactors must be found acceptable to find an offer technically acceptable during evaluations. Offerors are to fill in all applicable fields within OET pertaining to their bid to be evaluated. If the information that has been submitted from an offeror is not found fully technically acceptable during evaluations, the contract specialists will request the necessary information from the vendor to bring the offer to a status of technically acceptable during negotiations. If the requested information is still not received or is inadequate prior to close of negotiations the offeor will be found technically unacceptable.

XV. Question: Max parcel: the max parcel has been changed. Last year was 9.870.000 USG and this year the quantity has been considerably decreased. Could you please confirm that is correct?

Item 8 tanker CEPS (BELGIUM CEPS): 90.000.000 USG / 235,000 BBL Item 13 tanker GPSSUKPL - CLH-PS/DFSP GPSSUKPL: 58.000.000 USG / 235,000 BBL Item 11 tanker ROTA: 40.000.000 USG / 235,000 BBL Item 14 tanker NIPS-NORTHERN ITALIAN PIPELINE: 13.500.000 USG / 120,000 BBL Item 15 SPANISH PIPELINE: 5.000.000 USG / 85,000 BBL

Answer: Yes, these parcel sizes are correct, last year they were in USG and this year they are shown as Barrels.

2.) Contract text F1 DELIVERY CONDITIONS FOR TANK CARS, BOXCARS, TRUCKS, TRANSPORT TRUCKS, TRUCKS AND TRAILERS, TANK WAGONS, PIPELINE, AND LIGHTERS (DLA ENERGY JAN 2012) is hereby incorporated into this solicitation as follows:

F1 DELIVERY CONDITIONS FOR TANK CARS, BOXCARS, TRUCKS, TRANSPORT TRUCKS, TRUCKS

AND TRAILERS, TANK WAGONS, PIPELINE, AND LIGHTERS (DLA ENERGY JAN 2012)

(a) On items calling for delivery at Contractor's refinery, terminal, or bulk plant f.o.b. tank car, boxcar, truck, transport truck, truck and trailer, tank wagon, pipeline, or lighter--

(1) Supplies ordered hereunder shall be delivered, at Contractor's expense, into equipment specified in the Schedule.

(2) Unless otherwise specified in the Schedule, all deliveries shall be made upon the day specified in the order provided that the Contractor shall have received the order at least 48 hours prior to the day so specified, except for deliveries--

(i) By pipeline (other than into vessel, dredge, or barge for use as ships' bunkers) for which the Contractor shall be given 15 days' notice prior to the date so specified; and

(ii) Into vessel, dredge, or barge by any means of delivery including pipeline for use as ships' bunkers, for which deliveries the Contractor shall be given 24 hours' notice prior to the specific time delivery is to be made.

(3) All packaged or drummed material to be delivered f.o.b. boxcar, truck, or lighter shall be loaded (braced and blocked where necessary) by the Contractor as follows:

(i) RAIL SHIPMENTS IN CONTINENTAL UNITED STATES AND ALASKA.

(A) In accordance with the LOADING, BLOCKING, AND BRACING OF FREIGHT CAR SHIPMENTS contract text.

(B) To the extent there is no conflict between the standards mentioned in paragraph (a) of the LOADING, BLOCKING, AND BRACING OF FREIGHT CAR SHIPMENTS contract text, when a freight advantage to the Government would result, the Contractor will load boxcars to maximum capacity, including multiple tiering.

(ii) TRUCK SHIPMENTS IN THE UNITED STATES. In accordance with ICC Regulations and best commercial practices.

(iii) RAIL SHIPMENTS AND TRUCK SHIPMENTS - OVERSEAS, POSSESSIONS AND TERRITORIES. In accordance with best commercial practices and local regulations, or as indicated in the Schedule.

(iv) LIGHTER. In accordance with best commercial practices.

(4) Except for supplies delivered f.o.b. boxcar, truck, or lighter, title to the supplies delivered, and risk of loss thereof, shall pass from the Contractor to the Government when the supplies pass into the receiving conveyance. Title to supplies delivered f.o.b. boxcar, truck, or lighter, and risk of loss thereof, shall pass from the Contractor to the Government at the time the car, truck, or lighter is released to, and accepted by, the carrier.

(b) On items calling for delivery f.o.b. destination by means of tank car, boxcar, truck, transport truck, truck and trailer, tank wagon, pipeline, or lighter--

(1) Supplies ordered hereunder shall be delivered, all transportation charges paid, to the destination and by means of the transportation equipment specified in the Schedule or, if no specific destination is indicated in the Schedule, CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 4 OF 4 PAGES

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to the destination specified in the order. Delivery shall be accomplished at Contractor's expense into Government storage or into the type of receiving equipment otherwise specified in the Schedule or in the order, except for--

(i) Delivery by tank car which shall be accomplished by spotting the car alongside the unloading manifold connection at the specified destination;

(ii) Delivery by boxcar which shall be accomplished at the specified destination as follows:

(A) If such activity has a railroad siding, by spotting the car alongside the unloading platform or elsewhere at such destination as may be designated by the receiving activity;

or

(B) If such activity does not have a railroad siding at the unloading platform of the railroad siding serving such activity, and if the freight tariff provides for free pickup and delivery service, delivery shall be made to the activity specified in the order;

(iii) Delivery by truck which shall be accomplished by spotting the truck at the unloading platform at the specified destination and by placing the drummed or packaged supplies at the tailgate of the truck; and

(iv) Delivery by lighter which shall be accomplished as indicated in the Schedule.

(2) Unless otherwise specified in the Schedule, all deliveries by tank car or boxcar shall be made within 24 hours from the time specified in the order, provided that such order shall have been received by the Contractor at least 120 hours prior to the time so specified; all other deliveries, except as hereinafter indicated, shall be made on the day specified in the delivery order and unless otherwise authorized by the receiving activity during normal working hours of such activity, provided that such order shall have been received by the Contractor at least 48 hours prior to the days so specified. Pipeline deliveries (except those into vessel, dredge, or barge) shall be made on the day specified in the delivery order, provided the order shall have been received by the Contractor at least 15 days prior to the day so specified. Delivery into vessels, dredges, or barges from a marine service station or by means of transport truck, truck and trailer, tank wagon, or pipeline shall be made at the specific time specified in the order, provided that such order shall have been received by the Contractor at least 24 hours prior to the specific time such delivery is required to be made.

(3) The Contractor shall not be required to deliver by transport truck or truck and trailer a quantity less than a full load nor into more than one storage tank, with the following exceptions:

(i) An order placed under an item of this contract calling for delivery by transport truck of motor gasoline, fuel oil, diesel fuel, or kerosene, or, if this procurement is for Central America only, jet fuel, may require delivery of a quantity as low as 5,200 gallons whenever the activity is restricted either by a tank capacity or by a directive from receiving a larger quantity; and

(ii) Where the Schedule provides for multiple drop delivery, the Contractor may be required to deliver into more than one storage tank. Where truck and trailer is the method of delivery specified, the Contractor may, at its option, make delivery by transport truck. In the case of deliveries in Alaska, where truck and trailer or transport truck is the method of delivery specified, the Contractor may, at its option, make delivery by tank wagon.

(4) The Contractor shall not be required to deliver by tank wagon a quantity of less than 575 liters (or 150 gallons) but, at the Government's option, may be required to deliver into more than one storage tank.

(5) When delivery of fuel oil or lubricating oil is made by tank car, such car shall be equipped with steam coils, if specified in the order, to facilitate the unloading of such product.

(6) When delivery is made by tank wagon, such wagon shall be equipped with pump, meter, and a minimum of 100 feet (30 meters) of hose. Where delivery is made by transport truck or truck and trailer, such delivery equipment shall be equipped with a minimum of 15 feet of hose.

(7) When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility--

(i) The Contractor shall provide properly maintained delivery equipment and properly trained delivery personnel to reasonably assure that delivery can be made without damage to vegetation and asphalt pavement adjacent to storage facilities being filled. The Contractor's delivery personnel who have not exercised reasonable care and delivery equipment which is poorly maintained, may be refused entrance to the installation by the installation Commander.

(ii) The Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within the prescribed free time.

(8) Unless otherwise provided in the Schedule, free time for unloading trucks, transport trucks, or trucks and trailers shall be unlimited.

(9) Except for supplies delivered by tank car, boxcar, truck, or lighter, title to supplies delivered, and risk of loss thereof, shall pass from the Contractor to the Government when the supplies pass into the receiving facilities.

Title to supplies delivered by tank car or boxcar, and risk of loss thereof, shall pass from the Contractor to the Government at the time the car is released by the carrier for unloading. Title to supplies delivered by truck, and risk of loss thereof, shall pass from the Contractor to the Government when the drummed or packaged supplies are removed from the truck. Title to supplies delivered by lighter, and risk of loss thereof, shall pass from the Contractor to the Government at the time the receiving vessel's tackle is attached to the supplies to be unloaded.

3.) Contract texts L2.11-3 FACSIMILE PROPOSALS – COMMERCIAL ITEMS (DLA ENERGY NOV 1999) and L2.11-4 E -MAIL PROPOSALS (DLA ENERGY OCT 2010) are hereby removed from this solicitation as the use of OET is mandatory for bid submission.

4.) The cutoff date for receipt of request for information from potential offerors is hereby established as Friday, December 22, 2017.

5.) All other terms and conditions remain unchanged.