Industry_Day_Questions.pdf

KENNEDY SPACE CENTER INDUSTRY DAY QUESTIONS

1. Will there be only one award of this bid or will there be multiple suppliers?

There is a possibility for multiple awards.

2. Is bid fixed price or formula based on an index or other?

This requirement is firm-fixed price.

3. Are there escalation considerations in the bid?

Escalation is taken into consideration by DLA when determining the Independent Government Estimate (IGE) for years subsequent to the basic contract year.

4. What is the current price being paid at each location?

The current price for each location will not be made publically available.

5. Can we have a copy of current contract?

A copy of the current contract will not be made publically available.

6. Under what contract will the RP-2 Special Blend replicating 2004 or 2011 material be made?

A separate contract.

7. What are anticipated annual volumes? This data is needed for production planning. Can you provide estimates please?

RP-1 = 250,000-320,000 gallons per year RP-2 = 20,000-30,000 gallons per year

8. Will the DLA place production orders as they have in the past?

Yes

9. Will the DLA own the material after a production order as in the past, or take possession at the delivery destination?

Delivery direct to Customer tanks, to include DLA storage tank. Ownership transfers upon delivery.

10. What will the QAR inspect? Each production order or “batch” as defined by the manufacturer, or the batch ordered, or the material before it is shipped out for any order placed?

Each trailer ordered will require Certificate of Analysis (COA) and Quality Assurance Representative (QAR) inspection prior to delivery.

11. If the batch is not owned by the DLA, when will the QAR’s approval expire?

Batches are not owned by DLA. Acceptance is at receipt of delivery.

12. Do we need a product release protocol? Currently a Release Protocol or Traffic Log (basically a quality check) is performed on each truck after loading. With the new contract is this still going to be required? Specific Gravity, Flash Point, and Particulate Matter are run and reported.

Yes, same protocol prior to release of each truck.

13. Will the DLA require delivery to be arranged by the manufacturer?

14. Is the product priced by location? If not, what is the bulk and drum volumes expected by location for freight averaging?

Yes, priced per delivery location based on projected quantities

15. Who pays the freight extras such as layovers, demurrage etc.?

Supplier, unless requested to be separate line items on contract

16. Lead times are aggressive. Does the DLA expect local storage to meet these lead-times?

This is an option you can provide. However, local storage is not required. Average lead-time for delivery is 7 days. If additional time is needed for production prior to delivery, please provide your required production lead-time.

17. How long, on average, is the unloading time at each receiving facility?

One (1) hour, depending on quantity and number of trucks.

18. Will the DLA require minimum storage of certified product to be ready and on-hand? How much?

No, DLA has storage already.

19. Are there any material or construction requirements for the storing, unloading, or pumping of the

RP?

No, specific off-loading requirements for trucks are identified by location in the Statement of Objective (SOO).

20. Are stainless steel tanks required for manufacturing RP-1 and RP-2?

No, however customer requires delivery by stainless steel tankers as identified in the SOO.

21. Will there be a packing spec for pallets/drums/labeling/delivery method?

No, however drums must properly fit on pallets and be properly labeled in accordance with local and federal shipping requirements.

22. Is it a requirement for suppliers to Rail to a Trans-load site local to Cape Canaveral?

No

23. Are there vetting requirements for truck drivers?

Yes, as identified in SOO.

24. Do truck carriers have to be from an approved list?

Each location’s individual vetting requirement is identified in the SOO.

25. Is there a process for adding truck carriers?

No

26. Is a nitrogen blanket for inbound trucks required? Trucks that are inbound to your locations that are delivering RP1.

27. Does a secondary/emergency supply facility require approval?

Any product supply location being utilized to meet the requirements of the contract must be vetted and approved regardless location, CONUS or OCONUS.

28. During the Industry Day, we heard some comments such as:

a. Quality problems re density

b. Delivery timing

c. Desire to have product on hand locally.

Can the above be confirmed as well as any other gaps in performance and desired improvements so that these can be considered in the bid?

Major area of concern are delivery timing at customer locations. Having local supply available is not a requirement, but if you desire to offer one to speed delivery, you are welcome. Issues with density is a localized concern with a customer based on product manufacture process and not an issue which needs to be address at this point. Product must meet specifications as addressed in the SOO.

29. Will there be a 1-year extension of the current contract in the event that the 2019 RFP gets delayed?

That would be dependent upon the circumstances of the situation should that scenario arise.