Attachment_2_Helium_Cylinder_SOO_-_Copy.pdf

STATEMENT OF OBJECTIVES

FOR

HELIUM COMPRESSED CYLINDERS

16 Aug 17 Attachment 2

PR 17-0005

1. GENERAL DESCRIPTION OF THE REQUIREMENT: The Defense Logistics Agency (DLA), as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services, requires delivery on an f.o.b. origin basis of Grade A Gaseous Helium into Government-owned cylinders in support of various DoD and commercial programs. In addition, DLA requires the storage and maintenance of Government-owned gaseous helium cylinders. The Contractor shall provide all product, supplies, management, tools, equipment and labor necessary for the delivery of gaseous helium into Government-owned cylinders, as well as provide the maintenance and storage of the Government- owned cylinders.

2. INSPECTION AND ACCEPTANCE OF GOVERNMENT-OWNED CYLINDERS:

2.1 Upon contract award, DLA Energy will ship a sufficient quantity of cylinders to each fill point. If the Contractor utilizes an alternate fill point other than the approved primary fill point, it shall be the Contractor’s responsibility to transport needed Government owned cylinders to and from the primary and alternate fill points.

2.2 The following represents the maximum number of cylinders that may require storage during the contract’s stated period of performance:

Grade A Non-BLM Requirements 1000 Cylinders Grade A BLM Requirements 1000 Cylinders

2.3 The Contractor shall inspect each cylinder and segregate the serviceable and ready to fill cylinders from the cylinders requiring maintenance or repair.

2.4 The Contractor shall prepare an “Initial Acceptance Report” within 30 days upon receipt of the Government-owned cylinders. The report shall be submitted by electronic means in a Microsoft Excel file format. Sample copies of the reports are provided as attachments entitled: “INITIAL ACCEPTANCE AND FINAL COMPREHENSIVE INVENTORY OF GOVERNMENT OWNED PROPERTY”. As part of the initial report, the Contractor shall identify, to the extent practicable based on a visual inspection, the maintenance and repair required on each cylinder.

3. PRODUCT SPECIFICATION REQUIREMENTS:

3.1 Helium, Gaseous, Cylinder (9135-00-926-8888), Type I, Grade A (99.995%), shall conform to MIL-PRF-27407D, titled PROPELLANT PRESSURIZING AGENT, HELIUM dated 1 August 2014. The requirement to test the product for Neon under MIL-PRF- 27407D, is hereby waived; however, the overall purity requirement of 99.995% must still be met.

HELIUM COMPRESSED CYLINDERS

16 Aug 17

3.2 One copy of a Certificate of Analysis (COA) for each sample required by the specification shall be submitted as an attachment to the applicable Invoice, Receipt, Acceptance, and Property Transfer (iRAPT) Combo document. Also, a copy of the quantity load sheet and the quality COA shall accompany each shipment.

4. PRODUCT ORDERING:

4.1 The DLA Energy Contracting Officer (CO) shall issue a Delivery Order (DO) (DD Form 1155, Order for Supply or Services) for obligation of funds in support of individual delivery orders to be issued IAW the clause entitled ORDERING.

4.2 The Contractor shall provide DLA Energy with an updated list of personnel available on a 24-hour a day basis who can assist with orders and shipments. The list shall include the full name, office telephone number, direct long distance dialing number, Fax number, and E-mail of Contractor personnel.

5. PRODUCT DELIVERY: Upon receipt of a DO, the Contractor shall fill the order from the group of cylinders that are ready for filling within seven (7) business days for routine deliveries.

5.1 As part of the delivery of product into each Government-owned cylinder, the Contractor shall evacuate, purge, charge, mark and label each cylinder, as follows:

5.1.1 Evacuate, Purge, And Charge. All cylinders shall be evacuated, purged and charged IAW the procedures identified in MIL-STD-1411B, “INSPECTION AND MAINTENANCE OF COMPRESSED GAS CYLINDERS”, dated 8 June 2010. As required, additional internal cylinder drying shall also comply with the procedures stated in MIL-STD-1411B.

5.1.2 Marking and Labeling. The Contractor shall provide a “return” stick-on label for each cylinder. The Contractor may use an Avery 5164 standard shipping label or equivalent. The label shall be weather resistant, have a yellow background, black lettering, and Arial size 12 font. The return label shall include the following information:

https://wawf.eb.mil/xhtml/unauth/home/login.xhtml https://wawf.eb.mil/xhtml/unauth/home/login.xhtml

HELIUM COMPRESSED CYLINDERS

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NOTICE

THIS CYLINDER IS THE PROPERTY OF

DEFENSE LOGISTICS AGENCY

AEROSPACE ENERGY

TO RETURN CYLINDERS CONTACT

EMAIL: cylinder.return@dla.mil

OR

FAX: (210) 925-1319

5.1.3 The Contractor shall mark and label each cylinder shipment and attach a wire-fastened, weatherproof tag to each cylinder IAW MIL-STD-129R, 18 Feb 2014, “MILITARY MARKING FOR SHIPMENT AND STORAGE. The information on the tag shall include the NSN, Cage Code Number, Department of Defense Activity Account Code (DODAAC), Purity, Product Name, Specification, Type, Grade, Pressure, Contract Number and Number of Cylinders.

5.2 The Contractor shall record cylinder serial numbers and Tamper Indicating Device serial numbers, if applicable, for each cylinder shipped on the Certificate of Analysis and on shipping documents.

5.3 Routine deliveries. The Contractor shall have all cylinders filled and ready for pickup by the Government’s carrier within seven (7) business days after receipt of a DO, unless a longer period is specified in the DO as issued by the DLA Energy CO.

5.4 Expedited deliveries. The Contractor shall have the cylinders filled and ready for pickup by the Government’s carrier within three (3) business days after receipt of notice from the DLA Energy CO by facsimile or email. Any expedited delivery requirement shall be confirmed by a DO issued by a DLA Energy CO on the next business day.

6. CYLINDER MAINTENANCE AND REPAIR AND RECERTIFICATION:

6.1 For those Government-owned cylinders requiring maintenance and repair, the Contractor shall perform cylinder maintenance and repair as requested by DLA Energy on a DO. All maintenance and repair of a cylinder, collar or cylinder cap replacement shall be IAW MIL-STD-1411B. If the Contractor elects to perform cylinder maintenance and repair and/or recertification at a location other than the fill point identified in the contract, the Contractor shall be responsible for all transportation costs to and from the fill point where DLA Energy shipped the cylinder to originally under the contract. Work will commence upon receipt of the DO and Contractor shall complete all work within 30 days.

HELIUM COMPRESSED CYLINDERS

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6.1.1 Standard Valve Replacement. Standard valves shall be used on all cylinders.

Repair or replacement of the standard valve shall be in accordance with the procedures identified in MIL-STD-1411B.

6.2 Recertification of Cylinders. The Contractor shall have the capability to perform re-certification of the Government-owned cylinders using either Hydrostatic Test IAW Title 49 Code of Federal Regulation (Part §178.36) or Ultrasonic Examination by DOT Special Permit.

6.2.1 Hydrostatic test IAW Title 49 Code of Federal Regulation (Part §178.36): The Contractor shall complete work within 30 days of receipt of the DO.

6.2.2 Ultrasonic Examination by DOT Special Permit: The Contractor shall provide a copy of the Special Permit to the CO and cylinder.return@dla.mil.

6.2.3 Each cylinder shall be plainly and permanently metal stamped with the month and year of the test IAW Title 49 CFR (Part §178.35).

6.3 Each cylinder shall be charged to 25 + psig of helium meeting the requirements of MIL-PRF-27407, Grade A, Type I or dry nitrogen which meets the requirements of MIL- PRF-27401, Grade A, Type I. The charge shall be left in the cylinder until filling occurs.

6.3.1 Once the cylinders have been charged, a certification document shall be prepared identifying the date and serial number(s) of each cylinder and the type of product used to charge the cylinder. Within one week after testing the certification document shall be emailed to cylinder.return@dla.mil or mailed to:

DEFENSE LOGISTICS AGENCY ENERGY

ATTN: DLA ENERGY- QEMA

1014 BILLY MITCHELL, BLDG. 1621

SAN ANTONIO TX 78226-1859

6.4 Paint Maintenance. The Contractor shall strip, clean and dry the entire cylinder to include the cap, shoulder, body, identification title and warning band IAW MIL-STD- 1411B. Prime and paint the entire cylinder to include the cap, shoulder, body, identification title and warning band IAW MIL-STD-1411B. This is to include lettering, stenciling, affixing of decals, metal lettering and/or number stamping when required by Title 49 of the Code of Federal Regulations (CFR) (Parts §178.35 and §172.301). The Contractor shall color code the cylinder in conformance with MIL-STD-101C, COLOR CODE FOR PIPELINES AND FOR COMPRESSED GAS CYLINDERS dated 26 Aug 2014. Contractor shall complete work within 30 days of receipt of the DO.

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HELIUM COMPRESSED CYLINDERS

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6.4.1 Specific colors are defined in accordance with Society of Automotive Engineers (SAE) - Aerospace Material Specification (AMS) - Standard (SAE-AMS-STD)-595 as of Feb 2017, “COLORS USED IN GOVERNMENT PROCUREMENT”. (See diagram figure 2 of the MIL-STD-101C).

6.4.2 Color-Coding Sequence:

Title Location on Cylinder In support of Cap Band A (Top) Band B Band C Body NSN:9135-00-926-8888 Buff Buff Gray Gray Gray

6.4.3 Paint Cylinder Identification Title on the Cylinder: MISCELLANEOUS, GLOSS (White): SAE-AMS-STD-595/17875, Cylinder Title shall be applied to identify the contents IAW MIL-STD-101C. The two inch high letters shall be painted in two diametrically opposite locations and parallel to the longitudinal axis of the cylinder IAW with MIL-STD-101C. All cylinders must be marked with the proper decals/labels to identify the proper shipping name and identification number IAW with 49 CFR, Subpart D-Marking, (Part §172.301) General marking requirements for non-bulk packaging’s.

7. OTHER SERVICES:

7.1 Packaging and Palletization. Gaseous Helium is shipped in Government-furnished Standard High Pressure (SHP) Cylinders, NSN 8120-00-244-6981. The SHP cylinder shall be filled to 2200 psig at 70°F (approximately 213 standard cubic feet (scf)).

7.1.1 All cylinder shipments shall be palletized as ordered on the DO, regardless of the number of cylinders. Cylinders shall be palletized in accordance with Attachment entitled “Instructions for Construction of Pallet/Base Pallet Assembly Illustration”. The Government requires the manufacturing and storage of wooden pallets for shipping product when ordered on the DO (Dimensions: 60”x48”x54” and does not exceed 3000 lbs. load capacity). All wood pallets, wood containers, and container interior blocking and bracing, produced entirely or in part of solid wood or materials identified as intended for use in the construction of wooden pallets, wooden containers, etc. as well as blocking and bracing shall be constructed from Heat Treated (HT) (HT to 56ºC for 30 minutes) material and certified and marked by an accredited agency recognized by the American Lumber Standard Committee (ALSC) in accordance with the Wood Packaging Material (WPM) Policy dated 15 November 2002 and WPM Enforcement Regulation dated 7 November 2003 or “later”. All solid wood packaging material (SWPM) will be procured based on the host nation implementation of United Nations International Plant Protection Convention, (UN IPPC) phytosanitary standards, if such standards have been implemented. (See URL: http://www.alsc.org/).

7.1.2 All wooden packaging, blocking, bracing and pallets made of non-manufactured hardwood material shall be clearly identified by permanently marking the following on http://www.alsc.org/

HELIUM COMPRESSED CYLINDERS

16 Aug 17 the packaging/pallet: (1) “NC-US” (Non-Coniferous – United States); (2) the CAGE code of the packaging/pallet manufacturer; and, (3) the month and year that the packaging/pallet construction contract was awarded.

7.1.3 Lettering used for marking wooden packaging and pallets made from non-manufactured hardwood material shall be 1.25 inches or greater in height and shall be applied on the side of the packaging, not on the top or the bottom. On wooden pallets, the marking shall be applied to the stringer or block on diagonally opposite sides of the pallet and shall be of contrasting color in order to be clearly visible.

7.2 Cylinder Disposal Preparation. As directed by the CO, cylinders failing to meet the requirements of 49 CFR (Part §178.35) and/or applicable DOT Special Permit, as well as those identified as excess or condemned cylinders meeting the requirements of MIL- STD-1411B, shall be disposed of IAW with Defense Logistics Agency Instructions

(DLAI) 4145.25, STORAGE AND HANDLING OF LIQUEFIED AND GASEOUS

COMPRESSED GASSES AND THEIR FULL AND EMPTY CYLINDERS, SECTION 8,

DISPOSAL OF COMPRESSED GAS CYLINDERS. Contractor shall complete work within 60 days after receipt of the DO. Government-owned cylinders designated for disposal, shall be prepared, as follows:

7.2.1 Cylinder shall be thoroughly purged and relieved of all pressure.

7.2.2 Valve shall be removed.

7.2.3 DOT permanent markings and Government ownership markings shall be removed by grinding or other means that will obliterate the markings.

7.2.4 A hole large enough where it cannot be welded closed shall be cut or drilled near the obliterated markings.

7.2.5 DD Form 1577, Unserviceable (condemned) Tag-Material shall be prepared and attached to cylinder.

7.2.6 Cylinders shall be palletized for transportation.

7.2.7 The Contractor shall provide record of cylinders prepared for disposal per attachment entitled “Disposal of Compressed Gas Cylinders” within one week after service performed.

8. REPORTS AND DOCUMENTATION:

8.1 The Contractor shall prepare and provide information on all cylinders receiving maintenance and repair and/or recertification on the monthly report entitled:

“MONTHLY GASEOUS CYLINDER HELIUM REGISTER OF SHIPMENT AND

HELIUM COMPRESSED CYLINDERS

16 Aug 17

RECEIPTS FORM” and a “MONTHLY GASEOUS CYLINDER HELIUM MAINTENANCE REPORT FORM”. These reports will be kept up to date as a revolving and reoccurring monthly tally sheet for those cylinders in work. Sample copies of these reports are provided as attachments. These reports shall be completed and submitted to DLA Energy no later than the 5th business day of the month by e-mail in a Microsoft Excel file format to cylinder.return@dla.mil.

8.2 No later than the 5th business day of each month, the Contractor shall also submit all signed/dated freight bills, CBL(S) and any other related documentation received with all inbound shipments of empty cylinders. All hard copies of the reports/documentation shall be sent to DLA Energy by email in Microsoft Excel format to cylinder.return@dla.mil or mailed to:

DEFENSE LOGISTICS AGENCY ENERGY

ATTN: DLA ENERGY- QEMA

1014 BILLY MITCHELL, BLDG. 1621

SAN ANTONIO TX 78226-1859

9. POSTAWARD RESPONSIBILITIES: If the Incumbent is not awarded the follow-on to this contract, the Incumbent shall prepare all remaining Government-owned cylinders for shipment to the follow-on Contractor’s location by loading, blocking, and bracing the cylinders into the conveyance(s) provided by DLA Energy. In addition, the Incumbent shall prepare a “Final Comprehensive Inventory Report” of all DLA-owned cylinders located at the Incumbent’s facility that will be subsequently shipped to the new Contractor’s location. The Final Cylinder Transfer Report is required 30 days prior to the contract’s expiration date. The Incumbent will be given up to 60 days after the contract expiration date to prepare the cylinders for shipment.

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