SOO_attachment.docx

SPE601-17-R-0301

STATEMENT OF OBJECTIVES

28 July 2016

1. DESCRIPTION OF REQUIREMENT: Defense Logistics Agency Energy (DLA Energy), as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and services, requires inspection, maintenance, recertification services, and intermittent storage specifically for Gas Transport Module Units (GTMU’s) on a chassis utilized for bulk helium compressed gas service. Each GTMU trailer consists of 9 encapsulated individually wrapped fiberglass reinforced steel high pressure Type 3HW cylinders. The Contractor shall provide all supplies, management, tools, equipment and labor necessary and implement a maintenance management program to ensure that each assigned GTMU trailer is brought to and or maintained to a safe, serviceable and roadworthy condition. The GTMU trailer will be referred to hereafter as equipment. The Type 3HW fiberglass reinforced steel high pressure cylinder(s) will be referred to hereafter as cylinder(s).

2. SCOPE: The Contractor shall inspect, provide maintenance, and recertify equipment owned by DLA Energy. The Contractor shall store equipment while awaiting inspection, maintenance, recertification, and transportation. During inspection and maintenance operations, it may be necessary for the Contractor to separate the container from the chassis. It will be the responsibility of the Contractor to obtain the needed material handling equipment to remove and install the 20 ft. container from the wheeled chassis.

3. PRODUCT SPECIFICATION: All gaseous helium used during the leak testing, recertification, and blanketing processes shall meet the requirements of MIL-PRF-27407D, Type I, Grade A. And all gaseous nitrogen used during the leak testing, recertification, and blanketing process shall meet the requirements of MIL-PRF-27401G, Type I, Grade A.

4. INSPECTIONS: The Contractor shall inspect each piece of equipment upon arrival at the Contractor’s facility and perform any required inspection, minor maintenance and recertification services to bring it to or keep it in a serviceable, roadworthy condition as required by Department of Transportation (DOT). The trailer consists of a 20 ft. International Organization for Standardization (ISO) container installed on top of a 24 ft. slide adjustable wheeled chassis and are built IAW DOT Special Permit (SP) 14266 and DOT SP 14867 (reference attachment titled “GTMU Equipment Inventory”). The Contractor shall perform the following inspection services:

4.1 Arrival Inspection: The Contractor shall inspect each piece of equipment IAW Title 49, Code of Federal Regulations (49 CFR) §396.11 within 24 hours of arriving at the maintenance location, and shall utilize attached DD Form 626, “Motor Vehicle Inspection (Transporting Hazardous Materials)” or equivalent to document the condition of equipment. The Motor Vehicle Inspection reports shall be submitted to the DLA Energy Transportation Specialist (TS) by equipment serial number via email (cylinder.return@dla.mil) within three days of report.

4.2 Maintenance and Recertification Inspection: Within fourteen working days or as otherwise specified on the assigned Delivery Order (DO) issued by the Contracting Officer (CO), the Contractor shall inspect the equipment, prepare and submit to the CO a detailed list of repairs required to return the equipment to usable, roadworthy, and like new condition. In addition to this detailed list, the Contractor shall also include digital photographs for the purpose of adequately evaluating the Contractor’s proposed repairs. The Contractor shall be responsible for visually inspecting all mechanical, electrical, pneumatic

SPE601-17-R-0301

and structural components for damage, wear, distortion, missing parts or other forms of failure or potential failure. The Government reserves the right to have a Government Representative inspect the equipment relative to the repairs proposed by the Contractor, prior to approval/acceptance of the Contractor’s proposal by the CO. The CO will advise the Contractor of approved repairs. The Contractor shall perform all authorized repairs and replacement of any part of the equipment chassis/framework as directed by the CO. All equipment repair services shall be negotiated to include, but not limited to the items listed in paragraph below titled “Maintenance and Repair”.

4.3 The Contractor shall provide a qualified inspector that meets the requirements of 49 CFR §

396.19 and 49 CFR § 396.25. The Contractor will perform an Annual Inspection of chassis IAW 49 CFR § 396.21 and Appendix G to Subchapter B – “Minimum periodic inspection standards” when annual chassis inspection is expired or within one month of expiration. The Contractor shall provide a copy of the annual report to the DLA Energy Transportation Specialist (TS) via email (cylinder.return@dla.mil) within three days of report.

5. CYLINDER RECERTIFICATION: Cylinders shall be recertified by an approved DOT testing method or as specified in DOT SP-14266 or DOT SP-14867. If applicable the contractor shall submit a copy of their DOT special permit showing the method by which the cylinder will be tested. Cylinders shall be recertified IAW all applicable regulations and requirements to allow continued filling for a minimum of five (5) years to ten (10) years from date of recertification. The following requirements shall apply regardless of which type of testing method is used.

5.1 The Contractor shall be a DOT certified testing facility.

5.2 The Contractor shall assure all records clearly identify corresponding cylinder number and equipment number. Provide a tube diagram for each piece of equipment indicating pass or fail.

5.3 The Contractor shall provide a continuous chart recording of pressure and time for each cylinder hydrostatically tested.

5.4 When disassembly/reassembly is required the Contractor shall document the location of cylinders on the equipment by serial number, location and equipment license number.

5.5 Testing of the cylinders to the required pressure by DOT and testing of the manifolds to the required pressure IAW American Society of Mechanical Engineers (ASME) Code for Pressure Piping, B31 shall be performed. Clean /filtered water shall be used for hydrostatic testing to prevent contamination of cylinders and manifolds.

5.6 The Contractor shall replace all burst discs on the manifold and cylinders. Rupture disc heads shall be installed with a minimum torque of 40 ft-lbs.

5.7 After approved DOT testing method and cylinder assembly, all internal surfaces that will be in contact with the product shall be rinsed with water which meets the requirements of American Society for Testing Materials, ASTM D 1193, Type IV or equivalent and then purged with dry filtered nitrogen (see paragraph 3) until the exiting gas reaches a maximum dew point of -80°F. Other methods to ensure cylinders are clean and dry after testing may be acceptable with prior approval of the CO. Leak Testing: The cylinders shall be filled with a helium/nitrogen gas mixture of at least 5% helium / 95% nitrogen for system leak testing. Gaseous helium used for leak testing shall meet the requirements of MIL-PRF-27407D, Type I, Grade A and gaseous nitrogen shall meet the requirements of MIL-PRF-27401G, Type I, Grade A. The fully assembled gas system (cylinders, valves, manifolds and safety devices) shall be pressurized to the maximum allowable working pressure with the gas mixture. All threaded joints and other potential source of leaks shall be leak-checked using a leak detector common to the industry. The Contractor shall repair all leaks and demonstrate the absence of leaks in the trailer assembly for a minimum period of 24 hours, at the maximum allowable working pressure.

5.8 Once the gas system has been determined to be leak free, the Contractor shall bleed down the helium/nitrogen pressure to 15-20 psig @ 70F or purge the helium/nitrogen mixture from the cylinders and replace with either helium or nitrogen blanket at 15-20 psig @ 70F. The 15-20 psig inert blanket shall be maintained on the cylinders to prevent contamination.

5.9 If any cylinder fails to comply with the testing requirements as specified herein, the Contractor shall provide the CO with a detailed description stating the reasons for cylinder failure and include costs to repair or replace the cylinder. All removed parts and/or hardware shall be retained until offered to the Government for inspection. The CO will review and provide preapproval to the Contractor to repair or replace the parts. Cylinders failing to meet the requirements of 49 CFR shall be disposed of IAW paragraph titled “Cylinder Disposal Preparation”.

6. MAINTENANCE AND REPAIR: The Contractor shall perform all authorized repairs and replacement of any part of the equipment container, cylinder support/framework, and chassis as directed by the CO. All equipment repair services shall be negotiated to include, but not limited to the following:

6.1 Cleaning all external and internal surfaces of the equipment container, external surfaces of cylinder support/framework, and chassis. The Contractor shall only use an abrasive blasting procedure to remove all rust, scale, grease, oil and clean all external surfaces. All surface areas exposed to abrasive blasting shall be primed and painted within 12 hours of exposure to the environment using the following procedures:

6.2 Painting of container, cylinders, cylinder support/framework, and chassis: Prepare surfaces IAW primer and finish coat manufacturer’s recommendation. When specified on the Delivery Order issued by the CO the Contractor shall prime and paint IAW MIL-PRF-23236D, dated 15 September 2009. An example meeting this requirement is Sherwin Williams Industrial and Marine Coatings DURA-PLATE 235 Multi-Purpose Epoxy. Spray paint all external metal surfaces, except brakes, suspension and operational equipment with zinc chromate primer which meets the requirements of Class C TT-P-1757B, dated 15 May 1997. Alternatively, the Contractor may substitute an epoxy based primer that meets the requirements of MIL-DTL-53022E, dated 19 Jan 2012 when used in combination with a polyurethane finish coat that meets the requirement of MIL-DTL-64159B Notice 1, dated 16 Nov 2015 or MIL-PRF-85285E dated 12 Jan 2012. Other primer and finish coatings may also be utilized with prior approval of the CO. When visually inspected, the finish coating shall be a smooth, continuous, adherent film which is free of surface imperfections such as: runs, sags, blisters, orange peel, blushing, streaks, craters, blotches, brush marks, fish eyes, seediness or pinholes. Painting, lettering and marking shall be accomplished IAW 49 CFR.PR 16-0015

6.2.1 Cylinders only: The color shall be identified per delivery order. The two color options are: 1) Desert Color, Tan 686A, 33446, and 2) Insignia White 17875, in FED-STD-595C, dated 16 Jan 2008.

6.2.2 Cabinet and Chassis only: The color shall be identified per delivery order. The three color options are: 1) Desert Color, Tan 686A, 33446, 2) DOT Highway Yellow 13538 and 3) Insignia White 17875, in FED-STD-595C, Change Notice 1, dated 31 Jul 2008.

6.3 Prior to painting, the Contractor shall repair by: patching, re-welding, rebuilding or replacing all metal areas which are rusted or damaged. All materials shall be furnished by the Contractor. Repairing the metal work shall include, but are not limited to the following, if required:

a) Repairing or replacing hinges

b) Straightening or replacing doors

c) Repairing or replacing handles and locks

d) Reinforcing or replacing weakened door sections with similar metal plates

e) Repairs or replacements of metal sections by bolting, welding or riveting to be typical of the original fabrication

6.4 Contractor shall perform a thorough inspection of the wheeled chassis/trailer to verify it is operational, roadworthy and can be safely transported IAW Federal, State and local regulations. Any repairs/replacements identified during the inspection to return them to a “serviceable” condition shall be included with other repair/replacement items identified in the trailer repair proposals.

6.4.1 Straighten, repair or replace missing, torn, twisted or bent metal sections of the chassis bumpers, mud flaps, brackets, tie downs, shackles, tow rings, pintel hook hitch and framework.

6.4.2 Grease and verify the king pin/plate are functioning properly.

6.4.3 Service or replace brakes including trailer brake connections. The air brake line fitting connections shall be leak checked with soap solution while the line is under full tractor supplied air pressure. No leaks are permitted. Verify functionality of glad hand connections, service brake, parking brake and emergency brake systems.

6.4.4 Verify the landing legs and gear mechanisms function properly and are free from any indication of binding gears when loading or off loading trailer. Service/repair landing legs and gear mechanisms, and add any needed grease for proper lubrication. Additional checks for the landing gear include:

a) Verify gear box housings are not cracked, damaged

b) Verify landing legs are not visibly bent

c) Verify landing leg support struts and bracing is not bent or damaged

d) Verify landing gear handle properly attached and operational

6.4.5 If replacement is required, DLA Energy is retrofitting field landing gear with the Landing Gear kit with heavy duty feet - HOLLAND Heavy Duty Mark V (Part Number LGH-3A-012). Other brands that are equivalent or exceed specifications may be used. Repair flat tires or replace if un-reparable and/or re-inflate tires (If required, the Contractor shall replace tires, including the spare tire, with new 11XOOX22.5 Steel Radial Tires, or equivalent. Standard rims for these tires are up to 10 holes with steel bud.) Disposal of tires shall be included in the detail repair quote.

6.4.6 Repair lighting devices, electrical wiring, and reflectors.

6.5 Service/Replace pressure gauge as needed. If the manifold pressure gauge requires replacement, the Contractor shall furnish and install a pressure gauge with an isolation valve. The pressure gauge shall have a range of no less than 0-3,000 psi and no more than 0-4,000 psi with a 4” to 5” dial on each manifold per trailer. DLA Energy will approve the Ashcroft Duragauge Pressure Gauge® Type 1377, Grade 2A (+0.5%) or equivalent. Reference attachment titled “Ashcroft Gauge”.

6.6 Perform any other minor repairs not previously identified.

6.7 All materials and components used as replacement material/components shall be compatible with the intended service and equivalent in design to the original. If original part “equivalency” requires the use of outdated technology, the Contractor shall propose to the CO to use replacement parts that are of newer technology. Prior approval by the CO is required before newer components are installed.

6.8 Cylinders failing to meet the requirements of 49 CFR shall be disposed of IAW paragraph titled “Cylinder Disposal Preparation”.

6.9 All recertification and repairs services shall be completed within 45 days of delivery order issuance unless otherwise agreed through the CO.

7. MARKING, LABELING, AND TRAILER NAME PLATE:

7.1 The equipment shall be re-stenciled on each side and each end with the words “HELIUM, COMPRESSED” IAW 49 CFR with 4 inch black lettering. Also, equipment shall be stenciled with the words “DEFENSE LOGISTICS AGENCY” on each side of the container with 4 inch black lettering

7.2 In addition to the existing name plate, a permanent aluminum, brass, bronze or stainless steel nameplate shall be mounted inside the rear cabinet displaying the following information:

a) Container Serial Number

b) Record of serial numbers of all cylinders

c) Date of test and retest pressure

d) Name of Contractor

e) Total nominal water volume of the trailer

f) Maximum service pressure

g) Date of thread and flang inspection.

7.3 Contractor shall install/replace all placarding for hazardous material (UN1046 Non-Flammable Gas) IAW 49 CFR.

7.4 Contractor shall replace and/or install license plates as requested by DLA Energy and return of old plates to DLA Energy in provided return envelopes or box.

8. CYLINDER DISPOSAL PREPARATION: The Government will make the determination of which removed components will be disposed of by the Contractor and which will be sent to the Defense Reutilization and Marketing System (DRMS) for disposal. Cylinders failing to meet the requirements of 49 CFR or identified as excess, shall be disposed of IAW Defense Logistics Agency Instruction (DLAI) 4145.25, “Storage and Handling of Liquefied and Gaseous Compressed Gasses and Their Full and Empty Cylinders, dated 16 Jun 2000, Section 8 “Disposal of Compressed Gas Cylinders.” Government- owned cylinders designated to be in unserviceable (Condemned, Non-hazardous Scrap) condition shall be prepared for disposal. A report shall be provided by the Contractor to DLA Energy – Transportation and the CO after the work has been accomplished. The Contractor shall prepare for transport and the Government will arrange for the transportation of the parts to be sent to DRMS.

9. TESTING RECORDS AND FINAL TEST REPORTS: The Contractor shall record and report the following to the CO:

9.1 The percentage of permanent expansion versus total expansion of each cylinder for each trailer hydrostatically tested.

9.2 Each cylinder passing 5/3 times the maximum allowable working pressure test shall be plainly and permanently metal stamped with the month and year of the test per 49 CFR requirements.

9.3 The Contractor shall maintain adequate records of all inspections and tests performed. The records shall provide evidence that the required inspections and tests have been performed, including part or component identification and inspection or test involved. The report shall show cylinder serial number, the test data obtained during the test and the results of the test made on each cylinder. Included shall be a statement on Contractors dated letterhead that the assembly (identified by serial number) has been visually inspected IAW the Compressed Gas Association Publication, C-6 and tested and recertified IAW 49 CFR. This statement shall be signed by the Contractor's inspector and a Government Representative.

9.4 The Contractor shall prepare, sign and furnish the equipment Cleaning and Inspection certifications to the CO. These documents shall be mailed to:

DLA Energy - Contracting Officer 1014 Billy Mitchell Blvd Bldg. 1621 San Antonio, TX 78226

9.5 Contractor shall provide six digital photographs (front, back, each side, open with cylinders, and data plate) of the completed equipment. Digital photographs shall be taken before and after trailer repair or overhaul. The photographs shall be electronically provided, via email, to the CO 24 hours prior to final inspection and acceptance by Government Representative.

10. APPLICABLE DOCUMENTS: The following documents are to be in compliance with the most current publication/edition on date of request.

10.1 Department of Transportation (DOT), Title 49,Code of Federal Regulations (49 CFR) Parts 100-199

10.2 American Society of Mechanical Engineers (ASME) Code for Pressure Piping, B31

10.3 MIL-STD-101C, Color Code for Pipelines for Compressed Gas Cylinders, dated 26 Aug 2014

10.4 Compressed Gas Association Inc, (CGA) Publication C-1, Methods for Pressure Testing Compressed Gas Cylinders

10.5 Compressed Gas Association Inc, (CGA) Publication C-6.2, Guidelines for Visual Inspection and Requalification of Fiber Reinforced High Pressure Cylinders

10.6 American Society for Testing Materials, ASTM D1193-6 (2011), Standard Specification for Reagent Water

10.7 MIL-PRF-27407D, Propellant Pressurizing Agent, Helium, dated 01 Aug 2014

10.8 MIL-PRF-27401G, Propellant Pressurizing Agent, Nitrogen, dated 07 Aug 2013

10.9 MIL-PRF-23236D, Coating Systems for Ship Structures, dated 15 September 2009

10.10 TT-P-1757B, Primer Coating, ALKYD Base, One Component, dated 15 May 1997

10.11 MIL-DTL-53022E, Primer, Epoxy Coating, Corrosion Inhibiting, Lead and Chromate Free, dated 19 Jan 2012

10.12 MIL-DTL-64159B Notice 1, Camouflage Coating, Water Dispersible Aliphatic Polyurethane, Chemical Agent Resistant, dated 16 Nov 2015

10.13 MIL-PRF-85285E, Coating: Polyurethane, Aircraft and Support Equipment, dated 12 Jan 2012

10.14 FED-STD-595C, Change Notice 1, Colors Used in Government Procurement, dated 31 Jul 2008

10.15 DOT SP 14266, Grantee: NCF Industries Inc., Authorizes the manufacture, marking, sale and use of non-DOT specification hoop-wrapped fiber reinforced welded steel lined tubes

10.16 DOT SP 14867, Grantee: GTM Manufacturing, LLC, Authorizes the manufacture, marking, sale and use of non-DOT specification hoop-wrapped fiber reinforced welded steel lined tubes

10.17 DLAI 4145.25, “Storage and Handling of Liquefied and Gaseous Compressed Gasses and Their Full and Empty Cylinders, dated 16 Jun 2000

11. REQUIRED DELIVERY: Depending upon the services to be performed on the equipment the required delivery date will be stated on each Delivery Order as proposed and awarded under the basic contract(s).EQUIPMENT ACCEPTANCE: Inspection and final acceptance of equipment shall be performed by the Government Representative at the Contractor's facility. The Contractor is responsible for performing all cylinder test and inspections on manufactured cylinders as identified by DOT. The Contractor shall notify the assigned Government Representative 3 days prior to performing any tests/inspections to permit inspection by the government.