Container_Support_PWS_Final_7Mar2017.pdf

PACIFIC ISO CONTAINER SUPPORT REQUIREMENT

PERFORMANCE WORK STATEMENT (PWS)

28 February 2017

1. Description of Required Services

1.1 Area of Consideration

1.2 ISO Tank Requirement

1.3 Grade of Product

2. Responsibilities

2.1 Contractor Responsibilities

2.2 Government Responsibilities

2.3 Contractor Furnished Equipment

2.4 Government Furnished Equipment

2.5 Reimbursable Expenses

2.6 Performance Objectives

2.7 Insurance Requirements

2.8 General

APPENDIX A: Definitions

APPENDIX B: Abbreviations and Acronyms

APPENDIX C: Service Delivery Summary

APPENDIX D: MIL-STD-3004D (Excerpt)

1. Description of Required Services: Defense Logistics Agency - Energy (DLA-Energy) requires the transportation and maintenance of Department of Defense (DoD) - leased Bulk Fuel Containers. These Containers are required to be transported to/from various locations in Honolulu, to include the Sea Ports for either onward movement by vessel or ground movement to local storage. Contractor will be required to perform periodic cleaning, maintenance and testing. Contractor is required to provide cleaning and performance of mandatory integrity tests on up to approximately 25 (twenty-five) intermodal bulk fuel containers currently being stored at Hickam AFB, HI.

Services Required: The following services will be required upon award of contract:

• Contractor will be required to perform periodic cleaning, maintenance and testing of containers.

• Contractor will be required to furnish transportation of containers to/from various locations in

Honolulu, to include the Sea Ports for either onward movement by vessel or ground movement to local storage.

• Contractor will be required to clean and perform mandatory integrity tests on intermodal bulk fuel containers currently being stored at Hickam AFB, HI. Containers are due a 5-year re-certification and re-certification must be completed prior to loading and transportation of product(s).

• Contractor will be required to perform/arrange 5-year re-certification testing to be performed IAW attached Subpart G, pages 822-824.

• Contractor will be required to furnish transportation of containers to/from certifying facility.

• Contractor will be required to clean containers prior to testing.

• Contractor will be required to dispose of any residual product that may be present in the containers prior to cleaning, testing, and/or re-certifying (costs for residue disposal shall be included in the cost for cleaning and inspection and not priced separately).

• Contractor may be required to arrange for repairs of bulk fuel containers requiring repair(s) on order to ensure cleaning and integrity tests are completed.

• Contractor shall be reimbursed actual costs for repairs after submission of evidentiary and supporting documentation for repair(s). Contractor is required to submit details/costs on any identified repairs to the COR to obtain approval prior to repairs being performed (see section 2.5.).

The Contractor shall submit a copy of the ISO Container Inspection that details inspection results.

Contract Performance Period: The contract performance period shall be for a period of one (1) base year with two (2) one-year options. If an option period is exercised, it will be exercised via contract modification (Standard Form 30) of the existing contract in accordance with DLA Energy clause I209.09.

• Base Year : 01 Apr 2017 – 31 Mar 2018

• Option Year 1: 01 Apr 2018 – 31 Mar 2019

• Option Year 2: 01 Apr 2019 – 31 Mar 2020

1.1 Area of Consideration:

Loading Point(s): - Hickam AFB

- DFSP Pearl Harbor

- Port at Pearl Harbor

Discharge Point(s): - Hickam AFB

- DFSP Pearl Harbor

- Port at Pearl Harbor

Storage Point(s): - Joint Base Pearl Harbor Hickam (JBPHH)

1.2 ISO Tank Requirements: ISO tank containers are large stainless steel pressure vessels held within a 20-foot ISO frame that are used for the transportation and storage of bulk liquids between locations.

• Average Height: 8’6”

• Average Width: 8’

• Average Length: 20’

• Average Max Fill Capacity: 6,340 USG

1.3 Grade of Product:

• Fuel System Icing Inhibitor (FSII)

• Lube Oil – 6 (LO6)

• LTL

• F24/JAA with additives

• The above listed products are not all-inclusive; the Government reserves the right to add to above list.

2. Responsibilities: The Government and the contractor will operate as a team to assure a high standard are established and maintained in the performance of the contract.

2.1. Contractor Responsibilities:

2.1.1. Contractor Furnished Equipment and Crew: The contractor shall furnish all supplies, materials, equipment, and personnel necessary to perform the services contract under the award of this contract.

2.1.2. Maintain, Position, and Operate Equipment: The contractor shall maintain, clean, repair, position and operate contractor furnished equipment to ensure its performance under the contract, including providing fuel to operate necessary equipment.

2.1.3. Access to Port: The contractor shall acquire Transportation Worker Identification Credentials (TWIC) when transporting to port of call. If contractor doesn't already have a Rapid Gate Card for access to Joint Base Pearl Harbor/Hickam, then the PAC Ordering Office will send copy of JBPHH 0-180 (Temporary Access Request). This will need to be completed by the contractor and returned to the PAC Ordering Office for submission to Base Pass ID office. The contractor will be given temporary "Unescorted" access for ~30days. The access granted above will allow access to the Joint Base Pearl Harbor K-Pier as well.

2.1.4. The contractor shall pay all associated costs and expenses except those outlined in paragraph 2.5 of the PWS, Reimbursable Expenses.

2.2. Government Responsibilities:

2.2.1. DLA Energy Pacific Supply Planner Inventory Manager Responsibilities: The Pacific Supply Planner Inventory Manager will perform the following duties. The contractor will be provided the name and contact information for the Pacific Supply Planner Inventory Manager at time of award.

2.2.2. Cargo Routing: Provide cargo routing instruction to the contractor IAW the Pacific Supply Planner direction and guidance.

2.2.3. Order Services: Order all loading and unloading services and schedule all movements. The Government is responsible for providing orders within DIBBs (DD Form 1155’s) at a minimum of 48 hours in advance of expected pick up of containers for transportation for Testing, Inspection, Cleaning and Maintenance. For orders that are for transportation of containers on island (from one location to another) or for transportation of filled containers to the designated port (with the intent for onward movement from the port by vessel arranged by the Government), the Government is responsible for providing orders within DIBBS (DD Form 1155’s). Orders will be provided a minimum of 48 hours in advance of the date of movement. The Ordering office will be DLA Energy Pacific - Supply Planners. Contact info is phone:

808-473-4311.

2.2.4. Contact Information: Furnish the contractor with the names and appropriate telephone numbers, of persons designated as the Government’s ordering, inspecting, and receiving representatives upon award of the contract. Detailed point of contact information will be provided at the time of award.

2.2.5. Notify Receiving Activities: The Pacific Supply Planner Inventory Manager will notify the receiving activities of the scheduled arrival of the containers, including estimated date and time of arrival.

2.2.6. Authorize Access: Assist authorized representative of the contractor in gaining access to all facilities to load and discharge as necessary. If contractor doesn't already have a Rapid Gate Card for access to Joint Base Pearl Harbor/Hickam, then the PAC Ordering Office will send copy of JBPHH 0-180 (Temporary Access Request) to the contractor to be filled out and returned to the PAC Ordering Office for submission to Base Pass ID office.

2.2.7. Supply Required Forms: Supply the contractor with all documentation necessary for loading, discharging or dropping off containers at designated locations.

2.3. Contractor Furnished Equipment: None

2.4. Government Furnished Equipment:

2.4.1. Containers: Containers are government furnished equipment. The contractor shall perform annual inspections on the containers. Contractor will perform minor repairs to as needed. All repairs and parts will be paid up front by the contractor and will be reimbursed by the Government upon receipt of invoice. (See Paragraph 2.5 of the PWS)

2.4.1.1. Containers shall meet the following requirements:

• IS0 9002 Certified

• Stainless Steel

• Top loading

• 3” BSP Threaded

• Estimated Capacity of 24,000 liters or 6,340 U.S. gallons

• All containers used to transport U.S. Government fuel hereunder shall have been prepared in accordance with the most recent version of MIL-STD-3004, TABLE XXVI (See Attachment A) prior to loading. The U.S. Government shall perform quality checks on each tank container prior to and after loading at origin and prior to and after discharge at destination in accordance with MIL-

STD-3004.

2.4.2. Loss or Contamination Liability: The contractor assumes full liability for, and agrees to reimburse the Government, for the actual loss or contamination to the cargo it receives for transportation, except when loss and/or damage arise out of an Act of God or Force Majeure.

2.4.3. Damage Due To Contractor Negligence: The contractor shall be liable for damage to Government property resulting from negligence on the part of the contractor. The contractor must also reimburse the Government for actual expenses incurred by the Government due to breakdown of contractor’s equipment or delay due to negligence of the contractor, which prevents prompt acceptance or delivery of intended cargo. The contractor shall also be responsible for lost cargo in route, caused by equipment failure, such as a spill.

2.5. Reimbursable Expenses to the Contractor:

2.5.1. COR Approval: All reimbursable expenses, including minor repairs, must be approved in advance by the COR. The government will not be liable for any taxes, fees, tariffs, licenses or other costs or expenses associated with performance on this contract other than those specifically referenced herein.

2.5.2. Contractor shall be reimbursed actual costs for repairs after submission of evidentiary and supporting documentation for repair(s). Repairs must have been authorized prior to performance by the COR, otherwise the costs may not be reimbursed.

2.5.3. The costs for residue disposal shall be included in the cost for cleaning and inspection and not priced separately as indicated in Section 1 and is not considered a reimbursable cost, but included within the cost of inspection and cleaning.

2.6. Performance Objectives:

2.6.1. Performance Objective – Container Cleaning: As directed by the Pacific Supply Planner, clean containers in accordance with MIL-STD 3004 (D).

2.6.2. Performance Objective – Transportation: The contractor shall transport containers to locations listed in Paragraph 1.1 for filling with lube oils or fuel additives. Once filled, equipment will be transported to the port to IAW instructions and guidance provided by Pacific Supply Planner. Transportation may also be required to move empty or full Containers to and from the Ports.

2.6.3. Performance Objective – Integrity Testing: The contractor shall arrange repairs of bulk fuel containers requiring repair(s) on order to ensure cleaning and integrity tests are completed.

2.7. Insurance Requirements:

2.7.1. Cargo Insurance: The Contractor shall provide cargo insurance, at its own expense, as required by law, at least equal to the value of the cargo transported.

2.7.2. Liability, Pollution and Environmental Insurance: Contractor shall provide at its own expense, the appropriate amount of insurance as required by law.

2.7.3. Policy Notification: The contractor shall provide copies of cargo, public liability, and pollution liability insurance certificates to the CO prior to contract award and each time there is a change in coverage or policy renewal.

2.7.4. Written Notice: The Contractor shall furnish a written notice to the CO, 30 days in advance of the effective date of any reduction in, or cancellation of the cargo, public liability, or pollution liability insurance policies.

2.8. General:

2.8.1. Damage and Loss Reports: During operation under this contract, in all instances where cargo, contractor’s equipment, or private or Government property is damaged, lost, or pilfered while in the care, custody, or possession of the contractor or through handling by the contractor’s employees, agents, or subcontractors, the contractor shall submit a full written report of the facts and the extent of such damage or loss to the COR within 24 hours following the occurrence or discovery. Details should include how the damage occurred, investigation detail, and an estimate of how and when reimbursement for damages will occur.

2.8.2. Visits: Government personnel, including but not limited to the COR and QAR, may make announced periodic visits to the contractor's facilities to observe daily operations. Announced visits will follow a 1-day prior notice to the contractor. During these visits, the contractor shall provide knowledgeable personnel to tour and inspect the areas. The CO and/or his representative will make periodic inspections.

2.8.3. Additional Regulations Compliance: The contractor shall maintain and operate all equipment in accordance with applicable U.S. Department of Transportation (DOT), federal and state laws, and military regulations, including applicable regulations of the Commander, DLA Energy. Compliance with the following regulation is mandatory:

DOD 4500.9R, Defense Transportation Regulation (DTR), September 2009. Note: DOD 4500.9-R can be accessed through the following web site, www.transcom.mil. Follow the link to Defense Transportation Regulations. If you have any questions or need assistance in obtaining access to the link, contact DLA Energy-LSA at (703) 767- 9289.

2.8.4. Security: The Contractor shall provide a secure 24 hour location for all DoD–Leased Bulk Fuel Containers to protect against theft and vandalism under the direct control of the Contractor.

2.8.5. Service Delivery Summary (SDS): The SDS (see Appendix C) represents important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the contractor is fully expected to comply with all requirements in the PWS. The SDS serves as a point of reference for the contractor and Government to measure the services provided. The CO will issue a Contractor Discrepancy Report when the contractor’s performance is unsatisfactory. The contractor shall reply in writing within 24 hours, giving reasons for unsatisfactory performance and identifying the corrective action(s) to be taken to prevent recurrence.

APPENDIX A: Definitions

Contractor: The individual, person or group of persons, partnership, company or corporation specifically named and contracted by/with the Government to fulfill the terms of this contract document. The term “Contractor” as used herein refers to the partnership, company or corporation as a whole or any individual, attendant, technician, operator, driver, dispatcher, or laborer who may be acting on behalf of the Contractor.

Contracting Officer (CO): Includes Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO) functions.

Contracting Officers Representative (COR): The individual designated in writing by the contracting officer to act as the contracting officer’s authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment.

Quality Assurance Representative (QAR): Government representative with duties to perform, inspect, administers, and/or advise on work concerned with assuring the quality of products, equipment and services acquired and used by the Government.

Force Majeure: Force Majeure literally means "greater force". These clauses excuse a party from liability if some unforeseen event beyond the control of that party prevents it from performing its obligations under the contract. Typically, force majeure clauses cover natural disasters or other "Acts of God", war, or the failure of third parties--such as suppliers and subcontractors--to perform their obligations to the contracting party. It is important to remember that force majeure clauses are intended to excuse a party only if the failure to perform could not be avoided by the exercise of due care by that party.

Out-of-Pocket: Local port fees or similar charges incurred. Such fees or expenses may include those for tolls, port charges, or charges for minor repairs.

Appendix B: Abbreviations and Acronyms

ABBREVIATIONS AND ACRONYMS

PACIFIC SUPPLY PLANNER DLA Energy Americas West

DoD Department of Defense

DoT Department of Transportation

DTR Defense Transportation Regulation

FSII Fuel System Icing Inhibitor

NMT No More Than

POE Port of Embarkation

SDS Service Delivery Summary

Appendix C: Service Delivery Summary

Performance Objectives PWS Paragraph Performance Thresholds Container Cleaning 2.6.1. NMT two (2) failures per year to provide equipment clean and free of contaminates.

Transportation 2.6.2. NMT four (4) failures per year to deliver equipment to designated locations at designated time.

Testing 2.6.3. 100% passing of mandated Integrity Test.

APPENDIX D: MIL-STD-3004D (Excerpt)

Minimum Requirements for the Preparation of truck (TT), tank cars, truck (tank wagons (TW), tank & trailer (TRR), and Intermodal Containers (IMC). Excerpt from MIL-STD-3004C w/Change 1.

TABLE XXVI. Conversion chart for truck (TT), tank cars, truck (tank wagons (TW), tank & trailer (TRR), and Intermodal Containers (IMC)) 1, 2

LAST PRODUCT

CARRIED

PRODUCT TO BE LOADED

Gasolines:

GASOHOL,

MOGAS,

E85, AVGAS,

JP-4, Jet B

Jet Fuels:

Jet A/A-1, JP-8, JP-5, TS-1, KS-

1/R/N, Jet Fuel 3:

JPTS

RP1 /RP2 JP-10/PF-1 Diesel Fuels: F-76,MGO, LS-1/2/S/W, DL-S/W, DS-1/2/S/W,DF1,DF2, HS-1/2,FS1,FS2,FL-

2/4,SF-2 ULSD

FSII 4 Lubricating Oils

Gasolines:

GASOHOL,

MOGAS, E85,

AVGAS, JP-4, Jet B

Drain/Empty Steam Dry5 Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry

Jet Fuels:

Jet A/A-1, JP-8, JP-

5, TS-1, KS-1/R/N,

Drain/Empty Drain/Empty Steam Dry Steam Dry Steam Dry Drain/Empty 6, 7 Steam Dry Steam Dry

Jet Fuel: JPTS Drain/Empty Drain/Empty Drain/Empty Drain/Empty Steam Dry Drain/Empty Steam Dry Steam Dry RP1/RP2 Steam Dry Steam Dry Steam Dry Drain/Empty Steam Dry Steam Dry Steam Dry Steam Dry JP-10/PF-1 Steam Dry Steam Dry Steam Dry Steam Dry Drain/Empty Steam Dry Steam Dry Steam Dry Petroleum Solvent or Paint Thinner

Steam Dry Steam Empty Steam Dry Hot Water Rinse & Dry

Steam Dry Steam Dry Steam Dry Steam Dry

Diesel Fuels:

F-76, MGO, LS-

1/2/S/W, DL-

S/W,DS-1/2/S/W,

DF1,DF2,HS-

1/2,FS1, FS2, FL-

2/4, SF-2 ULSD

Steam Dry

Drain/Empty

Drain/Empty

6, 7

FSII Drain/Empty Drain/Empty Steam Dry Steam Dry Steam Dry Drain/Empty Drain/Empty Steam Dry Lubricating Oils NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD Steam Dry NO LOAD Drain/

Empty7

Biodiesel Blends <B15

Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry , 10

Steam Dry Steam Dry

Biodiesel Blends >B15

Steam Dry ,9

Steam Dry ,9

NO LOAD NO LOAD NO LOAD Steam Dry 10 Steam Dry Steam Dry

TABLE XXVI. Conversion chart for truck (TT), tank cars, truck (tank wagons (TW), tank & trailer (TRR), and Intermodal Containers (IMC)) 1, 2 - Continued

LAST PRODUCT

CARRIED

PRODUCT TO BE LOADED

Gasolines:

GASOHOL,

MOGAS,

E85, AVGAS,

JP-4, Jet B

Jet Fuels:

Jet A/A-1, JP-8, JP-5, TS-1, KS-

1/R/N, Jet Fuel 3:

JPTS

RP1 /RP2 JP-10/PF-1 Diesel Fuels: F-76,MGO, LS-1/2/S/W, DL-/W, DS-/2/S/W,DF1,DF2,HS-

1/2,FS1,FS2,FL-2/4,SF-2

ULSD

FSII 4 Lubricating Oils

ASTM D975 No.

4D, FS4,FS5,FS6,

IFOs

NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD

Naphtha Drain/Empty Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry` Petroleum Solvent/Paint Thinner

Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry Steam Dry

1. General Instructions for Tank Cars and Trucks :

a. Conveyances carrying lubricating oil shall be dry and free from loose rust, scale, and dirt. Conveyances carrying other products shall be substantially free from loose rust, scale, dirt.

b. Saran lined equipment should not be steam cleaned; water wash should suffice.

c. Petroleum products l shall not be loaded into the conveyances whose previous cargo was caustic, acid, or chlorinated solvents.

d. Trucks in liquid fertilizer service shall not load aviation turbine fuels directly, but shall carry out at least two loads of commercial gasoline prior to the aviation turbine fuel load.

e. Conversion of Government-owned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done when no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to remove all traces of liquid fertilizer. At a minimum the equipment must be steam cleaned; dried and will be free from loose rust, scale, and dirt. After cleaning, equipment with unlined compartments should have its compartments lined with an approved coating at this time.

Conveyances carrying their initial load of aviation turbine fuel following conversion shall not be released from the loading until they have been sampled a minimum of 24 hours after loading point. The sample shall undergo Type B-2 tests plus Thermal Stability Test (if required by the product specification). After Type B-2 tests indicate compliance with specification requirements, the conveyance can be released pending results of the Thermal Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the Thermal Stability test (when required) has passed. When the above condition applies, the DD-250 shall be so noted.

2. Each Military Service shall provide specific guidance for conversion of refueling equipment which exclusively handles Service petroleum products, e.g.: Air Force guidance is contained in T.O. 42B- 1-1, Table 3-1.

3. To be loaded only in aluminum or stainless steel conveyance, or other conveyance lined with an approved epoxy coating. If equipment is coated, clean with hot fresh water not exceeding 58 °C (136 °F) and dry thoroughly.

4. For previous cargoes not listed, contact DLA-ENERGY-QA for acceptability/cleaning procedures.

5. For an additional policy on steam cleaning for JP-8 see 5.3.1.2.

6. If previous cargo contained dye marker, all traces of color must be removed.

7. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

8. Applicable only when loading compatible oils; otherwise, steam and dry.

9. Prior to Loading the Aviation Fuels listed, the conveyance must carry a non-fame cargo and then be steam cleaned and dried.

10. Drain and Empty if loading Biodiesel Blends