DFSP_Tampa_FL-SPE60017R0503_-_Questions_&_Answers.pdf

Questions and Answers

Solicitation SPE600-17-R-0503

DFSP Tampa, FL

Q1.) In reference to PWS C-1.5, confirm if the Maintenance Plan is the only plan required to be submitted with the proposal. Also, please advise if the detailed Maintenance Plan is part of the page limit for the Technical Proposal. Due to the size of the facility and number of components being maintained, a detailed plan will be quite lengthy.

A1.) The offeror is required to provide a detailed maintenance plan with the proposal. The other plans listed in PWS, C-1.5 shall be submitted within 60 days of contract award.

Q2.) In reference to PWS C-1.5, the second sentence of the section describing the Training

Plan requirement says, “The following plans submitted with the Contractor’s proposal shall be in effect upon contract award.” Which plans is this referring to?

A2.) Refer to A1. The offeror is required to provide a detailed maintenance plan with the proposal. The other plans listed in PWS, C-1.5 shall be submitted within 60 days of contract award.

Q3.) In reference to PWS C-1.5, Training Requirements, confirm if costs for the mandatory training classes must be paid for by the Contractor. We are currently bidding on several DLA-Energy contracts with the same training requirements all of them contain a provision for DLA to fund this training.

A3.) DLA will provide for a course of instruction at the Training Facility in Alexandria, VA at no cost to the contractor. The contractor will need to factor in all travel and any other expenses for their personnel to attend the course into their price proposal (CLIN 0001).

The duration of the training is as follow: three weeks for FMD for accountants and one week for

RO/TM/PA.

Cost for training changes frequently, recommend offerors to visit the following websites:

http://iase.disa.mil/pki/eca/index.html or http://iase.disa.mil/pki/eca/Pages/index.aspx

Q4.) In reference to PWS C-1.6, confirm if the contractor is required to purchase the various equipment items to operate the laboratory, (i.e. drying oven, analytical balance, flash tester, etc.)

A4.) Lab Non-expendable items are included as part of the laboratory.

http://iase.disa.mil/pki/eca/index.html http://iase.disa.mil/pki/eca/Pages/index.aspx

Q5.) In reference to PWS C-1.6, fifth bullet, provide historical data/consumption information for the administrative supplies used by the COR/QAR.

A5.) Data is not available. The offeror is required to provide all supplies and quantities to support the mission.

Q6.) In reference to PWS C-1.6 – Communication Service Requirement, second bullet -

What is the minimum bandwidth required for these programs?

A6.) A reliable high speed internet connection is required. The offeror in conjunction with DLA

Energy and MacDill AFB IT would determine minimum bandwidth). Brighthouse’s Enterprise can provide information about current bandwidth in use.

Q7.) In reference to PWS C-1.6 - Communication Service Requirement, third bullet, provide the encryption and frequency requirements for the contractor provided radios

A7.) Offeror must provide secured communication, which is determined in coordination with

MacDill AFB offices. DLA Energy IT may provide assistance.

Q8.) In reference to PWS C-1.6, will a Fuels Purchase Agreement be authorized?

A8.) No. The offeror shall provide all fuel supply (gasoline, diesel, oil, etc.) for all Contractor furnished/owned vehicles, required by this contract. Cost associated with this requirement shall be included in CLIN 0001 (Refer to PWS, Section C-1.6 fourth bullet).

Q9.) In reference to PWS C-1.11.2 and C-1-11.3 and C-1.12.2, several years ago DLA-

Energy removed the requirement for resume submission with proposals and replaced it with a requirement to submit resumes within 30 days following contract award. This was changed due to the length of the procurement process and in the overwhelming majority of cases; the proposed personnel were no longer available and had to be substituted by the time the contract was awarded. Would the Government consider changing this PWS similarly?

A9.) No changes.

Q10.) In reference to PWS C-2.1.1, are the bulk storage tanks currently equipped with

ATG systems?

A10.) Yes.

Q11.) In reference to PWS C-2.1.2, what is the normal quantity and duration for receiving operations?

A11.) Receipt quantities can range between 50,000 and 120,000 barrels with a current receipt rate of 2,300 bbls/hour.

Q12.) In reference to PWS C-2.1.3, provide the typical quantity and duration of shipments to the base.

A12.) Typical transfer via the pipeline to MacDill AFB is once per week for an average of 4 hours. However, this can vary with exercises and contingencies.

Q13.) In reference to PWS C-2.2.2, who pays for calibration of gauges, sampling equipment, etc.?

A13.) This must be included in CLIN 0001.

Q14.) In reference to PWS C-2.4, is DFSP Tampa covered by the Army COE RMMR program?

A14.) No. The DFSP Tampa was not put in this program.

Q15.) In reference to PWC C-2.4.6, what does “under the provisions of this contract” mean? Does the Government IAW DLA Policy P-22 provide filter separator elements?

A15.) It means under the terms of this contract (it used to be phrased contract clause). Yes, the

Government IAW DLA Policy P-22 provides filter separator elements.

Q16.) In reference to PWS C-2.4.10, are costs for “herbicides, pesticides, and rodenticides reimbursable?

A16.) No, all cost must be included in CLIN 0001.

Q17.) In reference to PWS C-2.4.11, this paragraph requires the contractor to maintain the pipeline right of way regardless of condition at the start of the contract. If the right of way does not meet the standards provided in the PWS, will the contractor be afforded a reasonable time frame (without penalty) to bring the area up to the required standard?

A17.) Yes, penalties are imposed when the contractor is at fault.

Q18.) In reference to PWS C-2.4.11, does the stand-by observer requirement apply only to the maintenance on the pipeline AFTER the custody transfer point? What is the projected annual workload for this requirement?

A18.) Yes. This requirement applies to pipeline operations and maintenance. Approximately workload once or twice per week.

Q19.) In reference to PWS C-2.4.15 – second bullet is incomplete

A19.) This bullet was corrected (Refer to latest PWS update).

Q20.) In reference to PWS C-2.4.15, is the cost of the fire inspection reimbursable?

A20.) No, all cost should be included in CLIN 0001.

Q21.) In reference to PWC C-2.4.16, provide the dimensions, desired font, font color, and hanging method for the contractor provided shingle.

A21.) The offeror is responsible for providing compliance shingle. Contact a compliance sign vendor for the latest information in this regard.

Q22.) In reference to PWS C-2.8, are there any confined spaces the contractor must enter?

If yes, please list each.

A22.) Yes. The water check valve area for the firefighting water tank is a confined entry area.

(Ronnie please verify.).

Q23.) Who pays for electricity, water, natural gas, and other utilities?

A23.) DLA pays utilities (Water, Electric, Sewer, Refuse and Entomology) through a base agreement.

Q24.) Confirm the required page limit for the Technical Proposal. In the solicitation document, page 2 states 60 pages while pages 133 and 134 reflect 70 pages. The OSP also shows 60 pages.

A24.) The required number of pages is 70 maximum (70 one-sided or 35 dual-sided pages).

Technical/Management proposals in this RFP shall be limited to 35 double sided or 70 single-sided 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 70 pages are permitted provided all required material is covered. The Table of Contents and Section I –

Exceptions (required) will NOT be considered in the page limit. Type font shall be 12 point

Times New Roman with 1” margins around the page.

Q25.) In reference to RFP, Section L - Instructions to Offers: The table in paragraph b.

shows that the Technical Proposal has a page limit of 70, yet paragraph 1. Volume I, b.

states the limit to be 70 double sided (i.e. 140 single sided pages). Please clarify.

A25.) The required number of pages is 70 maximum (70 one-sided or 35 dual-sided pages).

Technical/Management proposals in this RFP shall be limited to 35 double sided or 70 single-sided 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 70 pages are permitted provided all required material is covered. The Table of Contents and Section I –

Exceptions (required) will NOT be considered in the page limit. Type font shall be 12 point

Times New Roman with 1” margins around the page

Q26.) In reference RFP, Section L - Instructions to Offers 3.iv Past Performance

Questionnaire: As there are several Fuels Management Services contracts currently being procured by DLA-E, will it be acceptable to the Government to use questionnaires that

DLA-E has already received for other recent proposals? This will cut down the amount of paperwork that customers will be required to complete.

A26.) Submission of dated documents are not acceptable, the questionnaires to be submitted must contain the most recent information.

Q27.) In reference PWS C-1.5: The paragraph states that detailed plans are to be submitted following contract award; however, the following paragraphs state that plans are to be submitted with the proposal. Please clarify.

A27.) Refer to A1. The offeror is required to provide a detailed maintenance plan with the

Q28.) In reference PWS Paragraph C-1.6, Vehicle Requirements: Bullet #2 identifies a front loader with detachable forks and a General Bucket. What lifting capacity must it be capable of handling?

A28.) 1,000 pounds (lbs.)

Q29.) In reference PWS Paragraph C-1.6, Vehicle Requirements: Bullet #2 identifies a front loader with detachable forks and a General Bucket. Will it be necessary for this piece of equipment to be taken off site?

A29.) No.

Q30.) In reference PWS Paragraph C-1.6, Contractor-Furnished Equipment: Bullet #13 states that the contractor will ship samples. Who is responsible for the shipping expenses?

A30.) Bullet #13 has been deleted from PWS. A designated laboratory contractor will be responsible for expenses associated with this requirement (Refer to latest PWS, C-1.6).

Q31.) In reference PWS C-2.2.2 Testing: Are the test items covered under the SRM program for calibration?

A31.) No.

Q32.) In reference PWS Paragraph C-2.4: The paragraph states the Contractor is responsible for maintenance and minor repair of facilities and equipment in accordance with UFC 3-460-3 and later references SRM within the same paragraph. Please clarify what level of preventative maintenance (ex. monthly) that is the responsibility of the

Contractor.

A32.) The contractor shall be responsible for preventive maintenance and repair of terminal facilities and equipment, including, performing mission essential level, at a minimum, the recurring services recommended by the manufacturer or in accordance with UFC 3-460-03, other applicable contract provisions, and the Government Operations and Maintenance Manuals available on site. All other maintenance and repair performed via Sustainment, Restoration and

Modernization (SRM) in accordance with DLA Energy Policy P-12 and approved by the

Contract Officer (Refer to Section C-2.4 of latest PWS update).

Q33.) In reference PWS Paragraph C-2.4: The paragraph states the Contractor is responsible for maintenance and minor repair of facilities and equipment in accordance with UFC 3-460-3 and later references SRM within the same paragraph. Please clarify what level of repair is deemed as minor repair as there is no reimbursable CLIN for these actions.

A33.) Refer to A32 and Section C-2.4 of latest PWS update.

Q34.) In reference PWS Paragraph C-2.4.2: The paragraph states the Contractor is responsible for keeping Government furnished areas clear of debris. Please confirm that waste and hazardous waste disposal are provided as Government furnished services.

A34.) (Refer to PWS, C-2.10 of latest PWS update) The offeror is responsible for the waste disposal requirements set forth in the solicitation and PWS. The Contractor shall include all costs associated with this requirement in CLIN 0001.

Q35.) In reference PWS Paragraph C-2.4.3: The paragraph states “All vertical surfaces above 10 feet from existing secure footing and when more than 25% of the surface requires painting, will not be considered minor spot painting”. Please confirm that the Contractor may have to do painting above the ten foot limit if it is less than 25 percent of the surface.

A35.) (Refer to PWS, Section C-2.4.3 of latest PWS update).

Painting shall consist of painting tanks, pumps and valves to apply identification, markings and/or color code bands as prescribed by Military Standard Identification Methods for Bulk

Petroleum Products Systems, MIL-STD-161, except for the requirement of paragraph 5.1.1 of

MIL-STD-161 which requires such markings on the storage tanks.

Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is repainting of equipment, etc., when paint has chipped or loosened from painted surface.

All vertical surfaces above 10 feet from existing secure footing and when more than 25% of the surface requires painting, will not be considered minor spot painting and shall be accomplished via Sustainment, Restoration, Modernization (SRM) in accordance with DLA Energy Policy P-

12 or by task order if approved by the Contract Officer.

Q36.) In reference PWS Paragraph C-2.4.6: The paragraph states, “Replacement filters and gaskets will be provided under the provisions of this contract”. Please clarify if the

Contractor is responsible for these costs.

A36.) Refer to A15. The Government IAW DLA Policy P-22 provides filter separator elements

Q37.) In reference PWS Paragraph C-2.4.6: The paragraph states, “Used fuel filters will be disposed of in accordance with local, state and federal law and will be the responsibility of the contractor.” Please clarify if the Contractor is responsible for the disposal costs of the filters.

A37.) The contractor is responsible for the disposal cost, which shall be included in CLIN 0001.

Q38.) In reference PWS Paragraph C-2.4.8: The paragraph states, “Annual pressure check shall be performed in accordance with UFC 3-460-03 during the month of September for each section of the terminal piping and the pipelines.” Please verify if the Contractor is to include the cost of these tests in our OSP FFP CLIN.

A38.) Yes, this cost shall be included in CLIN 0001.

Q39.) In reference PWS Paragraph C-2.4.8: The paragraph states “Test will be performed on weekend to avoid disruption of normal operations; overtime will be reimbursed.”

Please clarify how the Contractor is to be reimbursed, as there are no OT CLINS in the

OSP.

A39.) There should be no cost reimbursement. Costs associated with this requirement shall be included in CLIN 0001 (Refer to latest PWS).

Q40.) In reference PWS Paragraph C-2.4.13 and C-2.4.15: Bullet 1 states, “The

Contractor shall maintain the fire foam storage and dispensing system in an operational condition at all times and shall ensure that the manufacturer's maintenance procedures are complied with.” Please confirm that Contractor is limited to operator-level inspections and confirming the Government conducts all periodic inspection of the system internals (ex. 2-year and 10-year).

A40.) The contractor is responsible for preventive maintenance, which includes periodic inspections. All costs associated with this requirement should be included in CLIN 0001.

Q41.) In reference PWS Paragraph C-2.8: The paragraph states, “The Contractor shall provide confined space entry training (29 CFR 1910.146) for the identification and evaluation of confined space hazards for all personnel who might be engaged in confined space entry activities.” How many confined spaces are within the Contractors area of responsibility?

A41.) (Refer to A22) The water check valve area for the firefighting water tank is a confined entry area.

Q42.) In reference PWS C-2.8 Entrance into Hazardous Areas: The paragraph states, “The contractor shall also ensure that his personnel are trained in the use, operation, maintenance and calibration of the RAE Multi – RAE combination flammability and oxygen deficiency monitor and all accessories”. We do not see this item and its accessories listed in the GFE. Please clarify if the Government is to provide this equipment.

A42.) Refer to Appendix C, Items 27 and 79 of latest PWS update.

Q43.) In reference PWS paragraph 3.5 and numerous other locations, in various locations throughout the PWS the reference to MUCG (monthly use charge GOCO) is made. Please clarify what exactly this CLIN is, as it does not appear in the Offerors Submission Package or Section B of the solicitation.

A43.) This is CLIN 0001

Q44.) In reference to PWS, paragraph 3.5 MUCG CLIN. What is the offerors responsibility regarding this CLIN?

A44.) All cost associated with this contract shall be included in CLIN 0001. Thereafter, every subsequent years will be assigned a CLIN.

Q45.) In reference to PWS paragraph C-1.6, Contractor Furnished Equipment, bullet #13;

Please provide additional information including but not limited to the quantity of 1 and 5 gallon sample cans that are historically shipped during the course of a year, where the lab is located that receives these samples as well as which carrier is used that will accept and transport fuel samples.

A45.). Bullet #13 has been deleted from PWS. A designated laboratory contractor will be responsible for expenses associated with this requirement (Refer to latest PWS, C-1.6).

Q46.) In reference to PWS paragraph C-1.6, Contractor Furnished Equipment, Communication Service Requirement, bullet #4; as the radios to be used will need to be compatible with the personnel receiving fuel at MacDill, please provide the make and model of the radios in use.

A46.) (Refer to A7), Offeror must provide secured communication, which is determined in coordination with MacDill AFB offices; DLA Energy IT may provide assistance. The offeror must contact the base communication for this requirement.

Q47.) In reference to PWS paragraph C-1.6, Contractor Furnished Equipment, Vehicle

Requirements, bullet #2; this bullet identifies a front loader with detachable forks and a

General Bucket. What lifting capacity must it be capable of handling? Will it be necessary for this piece of equipment to be taken off site?

A47.) 1,000 pounds (Lbs.) to be kept within the facility.

Q48.) In reference to PWS C-1.11.2 Terminal Superintendent, C-11.3 Assistant

Superintendent, C-12.2 Fuel Distribution System Mechanic and FAR Clause 52.222-17

Non-displacement of Qualified Workers; the three referenced personnel paragraphs in the

PWS all state that a written resume be submitted in the proposal. With the incorporation of the afore referenced FAR clause, all offerors are required, prior to offering a position to another individual must fulfill their obligation to 52.222-17 which is to make the positions available to the incumbent workforce. With this requirement having been incorporated, either we respectfully request that the resumes for the individuals currently in these three

(3) positions be made available to all offerors or that the Government remove the resume requirement from the solicitation.

A48.) The requirements to submit a resume in accordance with the PWS and 52.222-17 must be met. DLA Energy will not be providing the resumes for the current personnel. In compliance with the PWS, offerors must submit resumes of qualified individuals that offerors have a reasonable expectation will be available for employment.

Q49.) In reference to PWS paragraph C-2.1, Terminal Product Operations; Paragraph 2.1 simply mentions “terminal product additive injection” but no quantities, frequencies, or other guidelines are provided. Appendix B briefly discusses the FSII and SDA systems that are available, but again, no other guidelines are provided. May we assume that there is no requirement for injection of FSII at this time? SDA is apparently injected but no workload data or other guidance was made available. What is the frequency and amounts of SDA that are injected? What is the annual throughput of SDA, who orders it, and how often is it received?

A49.) Injection of FSII, SDA and CI/LI is required. The frequency varies. Injection rate for FSII and SDA shall be IAW MIL-STD 3004, Intra-governmental receipts. CI/LI shall be IAW QPL

25017 effective concentration for the e-approved brand listed in the QPL.

Q50.) In reference to PWS paragraph C-2.1.1, Pipelines; this paragraph states that pipelines are one (1) mile long while Appendix B (p.84) states that the off terminal pipelines are half (½) mile long. Please clarify.

A50.) There are two portions of pipeline totaling approximately 1.5 miles: approximately ½ miles of off terminal pipeline belongs to the terminal and the approximately 1 mile belongs to

Chevron, the off terminal contractor pipe.

Q51.) In reference to PWS paragraph C-2.1.1, Pipelines; is the contractor able to receive fuel through both 8” lines simultaneously?

A51.) Currently only one pipelines is operation, the other is out of service until a determination is made on either repair or replacement.

Q52.) In reference to PWS paragraph C-2.1.2, Product Receipt from Chevron Dock; Is the contractor required to have personnel at the dock to assist or not?

A52.) Yes. Providing offloading briefing to the Chief Mate or other authorized vessel representative and obtaining cargo samples prior to commencement of discharge.

Q53.) In reference to PWS paragraph C-2.1.3, Terminal Product Shipments; what is the flow rate of the 10”, 2 mile long Air Force pipeline on MacDill?

A53.) An average of 1,000 GPM

Q54.) In reference to PWS C-2.2.2 testing; who is responsible for the cost of calibrating the required test equipment?

A54.) The contractor. The cost associated with this requirement shall be included in CLIN 0001.

Q55.) In reference to PWS C-2.2.2 Testing; if calibration is the responsibility of the contractor, please provide a list of equipment that requires calibration by make and model as well as identify whether the calibration can be performed by a lab or must be performed at the manufacturer.

A55.) List of equipment has been updated (Refer to Appendix C of latest PWS).

Q56.) In reference to PWS C-2.4 Maintenance-General; this and several other paragraphs reference Appendix A and/or B for the location of equipment to be maintained by the contractor. Appendix A is “CAC Procedures” with no apparent maintenance requirement and Appendix B is Provided Facilities. Aside from Appendix B items, what other equipment is the contractor responsible for maintaining?

A56.) For provided items refer to Appendix C of latest PWS.

Q57.) In reference to PWS C-2.4 Maintenance-General; at what location of the pipeline coming from the Chevron Company Manifold System does the contractor assume PM responsibility?

A57.) The ½ miles portion of pipeline from the terminal to Chevron. That is from the chain of custody valve at the Chevron fuel terminal.

Q58.) In reference to Reference PWS C-2.4 Maintenance-General; who is responsible for the cost of parts and materials needed for PM’s and repairs?

A58.) The contractor is responsible for preventive maintenance, maintenance and repair. Cost associated with this requirement shall be included in CLIN 0001

Q59.) In reference to PWS C-2.4.2, Buildings, Is the Contractor responsible for contracting with a Pest Control service? Are all buildings / structures listed in Appendix B subject to treatment?

A59.) Yes. The contractor is responsible for pest control services and for treatment of all buildings listed in Appendix B.

Q60.) In reference to PWS C-2.4-4 Pits; How many valve pits and pipeline pits is the contractor responsible for?

A60.) Approximately 36 pits require annual cleaning requirement. Quantities and durations are estimates only; variation does not directly correspond to additional requirement or staffing without validation and/or increase in normal hours of operation).

Q61.) In reference to PWS C-2.4.13 – C-2.4.15, Fire Protection, Terminal Fire Prevention and Testing of Fire Protection Equipment, the State of Florida has requirements in place for the regulation and licensing of fire system service technicians and inspectors. Does the incumbent workforce have current State mandated licenses or is this work performed by an outside contractor?

A61.) The incumbent work force is responsible for this requirement.

Q62.) In reference PWS Appendix C Government Furnished Property and PWS

Paragraph 1.6 Contractor Furnished Equipment; Appendix B Government Furnished

Equipment/Property Inventory, Item 31 shows an Inage 50' tape with a graduated bob.

PWS C-1.6 states that the contractor must provide a tank gauging tape with a standard plumb bob. Is the contractor required to duplicate the item shown in Appendix B or are we only required to provide an outage plumb bob?

A62.) Yes. The contractor is required to provide a tank gauging tape with a standard plumb bob

(Refer to section C-1.6 of the latest PWS).

Q63.) In the PWS, it states that resumes are required for the Terminal Superintendent, Assistant Terminal Superintendent, and FDSM. This is a requirement that went away in

2012, but now we see it return. Would the Government review all the PWS solicitations for

DLA fuels since 2012 and reconsider the inclusion of resumes; changing it to be in line with what is currently being done of the Contractor supplying resumes 30 days after contract award?

A63.) Yes. The contractor shall provide a resume for the FDSM 30 days after award (Refer to latest PWS, C- 1.12.2).

Q64.) Is there a CBA on this solicitation?

A64.) No, an Independent Government Cost Estimate (IGCE) was done. A copy of the current

Department of Labor Wage Determination was attached to the solicitation (Attachment III) for reference.

Q65.) Please define UFC 03-460-02 in para C-2.1, as we are familiar with 03-460-01 and 03-

460-03 and cannot find UFC 03-460-02 in the UFC library?

A65.) This information was corrected to read UCF 03-460-3 (Refer to latest PWS ).

Q66.) As DFSP Tampa is located on MacDill AFB, is the contractor required to follow existing USAF policy on security, safety, environmental protection, ect or is the contractor only bound by DLA, OSHA, EPA (etc.) policies and regulations?

Q66.) The contractor required to follow existing USAF policy on security, safety, environmental protection. The contractor is also bound by DLA, OSHA, EPA (etc.) policies and regulations.

Q67.) In the event of a fuel spill, would the contractor have assistance from MacDill CES in

Tier II and III fuel spills? On page 23 it states that the cost associated with Tier II and III spills are reimbursable and under MUCG CLIN, this is confusing, please clarify.

A67.) There are no costs reimbursable; all costs associated with this contract shall be include in

CLIN 0001 (Refer to latest PWS).

Q68.) Is the Florida Class D course (unarmed Security Guard course) required for the

Security Guards?

A68.) Contractor is required to comply with all local, state and federal regulations. The Florida

Class D course (unarmed Security Guard course) is required. Cost associated with this requirement shall be included in CLIN 0001.

Q69.) Para C-2-8 states the contractor shall provide confined space entry training and in the site visit, it was stated that there are confined spaces but the Contractor does not enter any of them. Why are we required to provide the entry training if we do not enter any confined space?

A69.) Fuel handlers shall be knowledgeable of safety procedures. Confined space training is part of fuel handler’s expertise. There may be occasions when fuel handlers may be required to enter confine space.

Q70.) The PWS states that all fire protection equipment will be visually inspected to determine serviceability of equipment and detect defects in the AFFF system and qualified fire protection company will make an annual check and certification of the terminal automatic fire protection system (as it was being done on the day of the site visit). This is direct non-compliance with Florida law and fire protection industry standards. In accordance with current Florida law and fire protection industry standards that inspection may ONLY be performed under the direct supervision of a qualified fire protection company and no one outside certified personnel can perform any maintenance. Will DLA research this and provide corrected guidance?

A70.) The contractor is responsible for conducting visual inspections to ensure there is no visible defects on the equipment. The offeror shall coordinate inspections with the local fire protection agency. Additionally, a certified professional shall conduct periodic inspections IAW regulations.

Q71.) Is the Contractor required to provide a Computer Maintenance Management System

(CMMS)?

A71.) Yes.

Q72.) At the site visit it was stated that any report sent to DLA Region – America East must be sent to the COR/QAR first. This is not the sequence presented in the PWS, will

DLA amend the PWS to include the statement that any report sent to DLA Region –

America East must be sent to the COR/QAR first?

A72.) Yes, all contractor’s action shall be reported to the COR / QAR, who represents DLA

America East (Region) (Refer to latest PWS) (Refer to Latest PWS).

Q73.) In the PWS, it states the Contractor must provide a Front loader with detachable forks and general purpose bucket. This incumbent owned vehicle was not seen during the site visit. Is this a new requirement or can the front loader be rented as needed and does not require to be on site at all times?

A73.) The contractor must provide this requirement to be on site at all times.

Q74.) The PWS does not follow the established guidance on Contractor Detailed Plans. In the PWS, some plans are required within XX number of days from contract award and others are asked to be included within the proposal (training plan specifically). Including any detailed plans within the proposal will eat up needed pages in the technical volume.

Can the training plan be submitted within XX number of days from contract award as all the others?

A74.) (Refer to A1.) The offeror is required to provide a detailed maintenance plan with the

Q75.) Many costs for maintenance of security systems and fences, PM, replenishing spill materials, maintenance to the water tank, cost to clean the oil water separator annually, cost of diesel for the generator and the AFFF motor are to be included within CLIN 0001.

As these historical costs are not provided, can DLA provide expenses for these items for the last year? If the item like maintenance of the water tank is a 5 year requirement, please provide cost on that?

A75.) The estimated cost of Maintenance/Repairs for 3 years is $352,000.00. Please note that quantities and durations are estimates only; variation does not directly correspond to additional requirements or staffing without validation.

Q76.) What maintenance is required on the water tank?

A76.) . The contractor provides similar maintenance as required with the fuel tanks Refer to section C-2.4.13 and C-3.0 of latest PWS.

Q77.) Is the PMEL calibration that USAF performs charged to the Contractor?

A77.) Yes

Q78.) Who is responsible to replace the lighting under the overhang that covers the filter separators?

A78.) The contractor is responsible.

Q79.) Can DLA provide the labor hours monthly, that is dedicated to mowing the grass areas?

A79.) Grass mowing depends on the season approximately 10 hours weekly. Summer season can equate to approximately 16-20 hours per week. Quantities and durations are estimates only;

variation does not directly correspond to additional requirement or staffing without validation).

Q80.) Are all employees required to have a CAC card?

A80.) Yes. Additionally, employees are required to have a favorable fingerprint and NACI background check.

Q81.) A safe was seen at the site visit, is the contractor required to store classified materials?

A81.) No. There is no GSA-approved safe on-site.

Q82.) Is this safe Contractor or Government property?

A82.) No. There is no GSA-approved safe on-site.

Q83.) Is the TS required to have completed the RO course?

A83.) Yes

Q84.) Can the Administrative Computer Operator hold a collateral duty of an Assistant

Terminal Superintendent?

A84.) No. Please review DLA Energy policy P-10, Segregation of Duties.

Q85.) Is the Contractor responsible for Operator or Preventive Maintenance?

A85.) Yes. The contractor is responsible for both operations and preventive maintenance (Refer to latest PWS C-2.1 and C-2.4.1).

Q86.) On scheduled maintenance items, when does the contractors responsibility end and the Government’s recurring maintenance or SRM program begin…..Quarterly and above?

A86.) The contractor is responsible for preventive maintenance. Reoccurring maintenance is quarterly.

Q87.) There really is nothing spoken of additive injection in the PWS, this requires greater clarification, specifically if the additives are added to incoming or outgoing product. Will

DLA please clarify?

A87.) PWS, C-1.2 was amended to reflect that FSII, SDA and CI/LI additives are added during shipping.

Q88.) The COR repeatedly mentioned that the new contractor would most likely be required to maintain facilities (electric, plumbing, heating/Air etc.) and possibly the security lighting. Request DLA clarify exactly what services the new contractor will be required to provide?

A88.) Service such as inspections and repair that are needed to keep the facility in good running conditions.

Q89.) The PWS states under C-1.11 Key Personnel, that the contractor must provide to

DLA certain resumes (TS, ATS, FDSM, etc.) to be included in the proposal. Normally, the

PWS states these resumes are due to DLA 30 days after award of contract. This could be very difficult to provide prior to award and many times contractors offer the incumbent employees these positions after vetting. Will DLA amend this requirement to 30 days after award?

A89.) Yes, consistent with A48 and A63, meaning that only resumes for TS and ATS shall be submitted with proposal.

Note: The contractor shall provide a resume for the FDSM 30 days after contract award (Refer to latest PWS, C- 1.12.2).

Q90.) There is no office furniture on the GFE list. Please clarify if contractor has to provide office furniture at contract start or when the new office building is completed?

A90.) Contractor must provide office furniture.

Q91.) Section 2.4.11 of the PWS has a requirement for a pipeline watchman. Would this be a requirement if the now idle 8" pipeline underwent extensive repair or replacement?

A91.) Yes.

Q92). How petroleum is contacted water disposed of? Is this at contractor's cost?

A92.) In accordance with environmental and safety regulations. It is the contractor responsibility and hall be included in CLIN 0001. Currently, MacDill AFB is included with the base PCW pickup.

Q93.) During the site visit, the following items were mentioned to be included in CLIN 0001

- Annual Fire Suppression Inspection, Annual Fire Extinguisher Inspection, Weed Control, and Annual Oil Water Separator(s) cleaning. Are there any other major inspection/cleaning costs the contractor has to price?

A93.) The contract requirements are identified in the PWS. The contractor should estimate the cost associated with those requirements and include them in CLIN 0001.

Q94.) Section C-1.11.2 states that Terminal Supt. may not be a collateral duty job. Would this preclude him from assisting with terminal operations on an infrequent basis?

A94.) Terminal Supervisor should not be assigned collateral duties.

Q95.) What is the current value and contract number of the contract that this effort is being performed under?

A95.) That information can be provided via a FOIA request through the DLA Energy FOIA office.

Q96.) Reference Amendment 0003, 2.): Please provide the Sign in Sheet for the Preproposal

Conference.

A96.) The sign in sheet was attached to Amendment 0003 as posted on FedBizOpps. It has been reposted with Amendment 0004.

Q97.) Reference Amendment 0003, Note 2: Will Offerors be allowed to ask questions on the

Final Solicitation, and Related Attachments if they are released on or after the June 26 deadline?

A97.) The time period to submit questions expired on (June 26, 2017). The following changes were made to solicitation and related attachments:

1. PWS was revised (Latest Version Attached)

2. The required number of pages is 70 maximum (70 one-sided or 35 dual-sided pages).

Technical/Management proposals in this RFP shall be limited to 35 double sided or 70 single-sided 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than

70 pages are permitted provided all required material is covered. The Table of Contents and Section I – Exceptions (required) will NOT be considered in the page limit. Type font shall be 12 point Times New Roman with 1” margins around the page.

Q98.) Reference PWS Paragraph C-1.5: The paragraph adds mandatory training for the accounting and TM positions for FMD-9 courses. Are these courses mandatory for current personnel in the positions or as attrition occurs in these two functional positions?

A98.) Yes, they required training for those positions.

Q99.) Reference PWS Paragraph C-1.5: The paragraph adds mandatory training for the accounting and TM positions for FMD-9 courses. Does the Government cover the tuition associated with the courses?

A99.) The contractor is responsible for tuition cost associated with this requirement. Cost associated with this requirement shall be included in CLIN 0001.

Q100.) Reference PWS Paragraph C-1.5: The paragraph adds mandatory training for the accounting and TM positions for FMD-9 courses. What is the current tuition for both the

3-week and 1-week course if this is a Contractor-covered cost?

A100.) For the tuition costs for this requirement, please visit the following websites:

http://iase.disa.mil/pki/eca/index.html or http://iase.disa.mil/pki/eca/Pages/index.aspx

Q101.) Reference PWS Paragraph C-2.1.1: The revised narrative references installation of

ATG systems. What is the projected completion of the project?

A101.) Tank storage at the terminal are equipped with ATG. The pipeline is equipped with meters.

Q102.) Reference PWS Paragraph C-2.4: The revised paragraph states the Service

Provider will be “performing mission essential level, at a minimum, the recurring services recommended by the manufacturer or in accordance with UFC 3-460-03, other applicable contract provisions, and the Government Operations and Maintenance Manuals available on site.” Please clarify the extent of maintenance – does this extend to 653 inspections of the tanks for example?

A102.) Yes, the contractor is responsible for preventive maintenance and required manufacturer preventive maintenance in accordance with the API 653 included. The API 653 internal inspections on tanks 1 and 2 are being performed in FY18 by the CMP program. After that we can require the contractor to perform these inspections as required.

Q103.) Reference PWS Paragraph C-2.4.2: The revised paragraph states that burned out light bulbs for Terminal Security Lighting will be furnished and replaced by the

Contractor. How many bulbs were replaced over the past 12 months?

A103.) All terminal lighting was replaced with LED lighting in the past two years. There is approximately 90 LED fixtures throughout the DFSP.

Q104.) Reference PWS Paragraph C-2.4.2: The revised paragraph states that burned out light bulbs for Terminal Security Lighting will be furnished and replaced by the

Contractor. What is the height of the Security Lighting?

A104.) The highest is approximately 30 feet high for the terminal security.

Q105.) Reference PWS Paragraph C-2.4.8: The revised paragraph makes the annual pressure testing of pipeline a FFP cost. What is the linear foot measurement of pipeline to be tested annually?

A105.) Approximately 4,200 feet of below ground and approximately 1,800 feet above ground.

Q106.) Reference PWS Paragraph C-2.4.15: The paragraph states that a qualified fire protection company is to complete the annual inspection and certification of the system.

Please confirm the costs associated with the inspection and certification are to be paid by the Contractor and included in CLIN 0001.

A106.) Yes.

Q107.) Reference PWS Paragraph C-2.4.17: The paragraph outlines that semi-annual inspections are to be completed on the security systems provided by the Government.

Please confirm the costs associated with the inspection and adjustments are to be paid by the Contractor and included in CLIN 0001.

A107.) Yes

Q108.) Reference PWS Paragraph C-2.10: The revised paragraph shifts the membership in the pollution cooperative from a reimbursable item to being included in the FFP CLIN.

What was the amount reimbursed to the incumbent for the most recent membership renewal?

A108.) $1,000.00. This information is cost estimate only. The offeror is responsible to determine costs associated with this requirement and include it in CLIN 0001.

Q109.) Is the Terminal Superintendent required to have completed the RO/TM/PA CBT course and then, within 90 days of appointment attend the Joint Terminal Managers &

Responsible Officers Course?

A109.) Yes for both questions.