ATTACHMENT_I_-_PERFORMANCE_WORK_STATEMENT.pdf

SECTION C

PERFORMANCE WORK STATEMENT

FOR

OPERATION AND MAINTENANCE

OF

DEFENSE FUEL SUPPORT POINT

TAMPA, FLORIDA

As of Dec 7, 2016

TABLE OF CONTENTS

SECTION C-1.0: GENERAL

SECTION C-2.0 - SPECIFIC TASKS

C-2.1 Terminal Product Operations 11

C-2.1.1 Terminal Tank Farm 11

C-2.1.2 Terminal Product Receipts 11

C-2.1.3 Terminal Product Shipments 12

C-2.2 Terminal Product Quality Surveillance 12

C-2.2.1 Sampling 12

C-2.2.2 Testing 12

C-2.2.3 Record Keeping and Report 13

C-2.3 Terminal Product Inventory Management and Reporting 13

C-2.4. Maintenance – General 13

C-2.4.1 Preventive Maintenance and Minor Repair – Facilities and Equipment 14

C-2.4.2 Buildings 14

C-2.4.3 Minor Painting and Spot Painting 14

C-1.1 General Description 4

C-1.2 DFSP Mission 4

C-1.3 Contract Turnover 4

C-1.4 Contract Performance 4

C-1.5 Contractor Detailed Plans 4

C-1.5.1 Contract Compliance Plan (CCP) 5

C-1.5.2 Product Quality Surveillance Plan 5

C-1.6 Contractor-Furnished Equipment 6

C-1.6.1 Identification and Appearances 7

C-1.6.2 Uniforms 7

C-1.7 Planning Information 8

C-1.8 Personnel Staffing Objectives 8

C-1.9 Normal Workday Operations 8

C-1.10 Personnel Qualifications 8

C-1.11 Key Personnel 8

C-1.11.1 Corporate Fuels Officer 8

C-1.11.2 Terminal Superintendent 9

C-1.11.3 Assistant Superintendent 9

C-1.11.4 Substitutions 9

C-1.12 Additional Personnel Needs 9

C-1.12.1 Fuel Distribution System Operator 10

C-1.12.2 Fuel Distribution System Mechanic 10

C-1.12.3 Guards 10

C-1.12.4 Contractor Administrative Capabilities and Functions 10

C-1.13 Notification of Correspondence and Visits 10

C-1.14 DLA Energy Region Office 10

C-2.4.4 Pits 15

C-2.4.5 Fuel Meters 15

C-2.4.6 Filters and Filter Separators 15

C-2.4.7 Cathodic Protection System 15

C-2.4.8 Annual Pipeline Pressure Check 15

C-2.4.9 Emergency Generator and Driver 16

C-2.4.10 Grounds Maintenance 16

C-2.4.11 Terminal to Chevron Pipeline Manifold System 16

C-2.4.12 Trash Removal 17

C-2.4.13 Fire Protection 17

C-2.4.14 Terminal Fire Prevention 17

C-2.4.15 Testing of Fire Protection Equipment 18

C-2.4.16 Facilities Identification Sign 18

C-2.4.17 Inspection and Maintenance of Site Security Equipment 18

C-2.5 Contractor Personnel Training and Record Keeping 20

C-2.6 Contractor Safety Program 20

C-2.7 Hazardous Communication Program (HCP) 21

C-2.8 Entrance Into Hazardous Areas 21

C-2.9 Mission Support 21

C-2.10 Environmental Protection 22

C-2.11 Terminal Security 23

C-2.11.1 Guards 24

SECTION C-3.0: LOGISTICS SUPPORT

C-3.1 Contractor Provided 25

C-3.4 Non-Reimbursement 25

C-3.5 CLIN Structure and Descriptions 26

C-3.6 Other Logistical Requirements 27

TABLES

Table 1 Operating Hours 8

Table 2 DFSP Tampa Projected Annual Shipments 12

Table 3 Required Contractor Training Elements 20

Table 4 Required Contractor Safety Plans 21

Table 5 Government-Provided Environmental Documents 23

Table 6 Security Requirements 25

APPENDICES

Appendix A Common Access Card (CAC) Procedures 28

Appendix B

BA

Provided Facilities 32

Appendix C Government-Furnished Property (GFP) 35

Appendix D Abbreviations and Acronyms 38

Appendix E Definitions 40

Appendix F Regulations 41

SECTION C-1.0 - GENERAL

C-1.1 General Description: This Performance Work Statement (PWS) is established to identify Contractor responsibilities for the operation, maintenance, product quality surveillance, inventory control and accounting, security, and safety of the Defense Fuel Support Point (DFSP)

Port Tampa, FL.

DFSP Tampa is a tank farm complex located on the northwest corner of MacDill AFB in Tampa, FL. DFSP Tampa includes three 55,000 barrel tanks, receipts by pipeline and shipments by pipeline and truck-stand. MacDill AFB is located at the end of Dale Mabry Highway (which ends at the MacDill AFB main gate) in Tampa, FL. The terminal essentially consists of a main terminal area with aboveground storage tanks and ancillary facilities covering approximately 28 acres. The terminal has a pipeline connection to the Chevron Company manifold system located at Port Tampa, FL.

C-1.2 DFSP Mission: DFSP Tampa receives, stores, and ships government owned petroleum products required in support of designated DoD activities. A large portion of the DFSP's mission involves shipment of JP-8 fuel to MacDill AFB via the Air Force pipeline connection to the

DFSP and tank truck shipments to assorted DoD customers.

C-1.3 Contract Turnover: The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current personnel, representatives from DLA

ENERGY and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. During the last ten working days of this contract, the incoming Contractor’s personnel shall be permitted access to the terminal to observe its operation. The outgoing Contractor shall assist DLA ENERGY, the COR, and the incoming Contractor to accomplish the facility turnover inspection, product testing, and inventory accounting.

C-1.4 Contract Performance: The Contractor shall monitor performance and ensure contract compliance in order with the Contract Compliance Plan submitted. The Contractor shall perform tasks listed in Section C-2.0 and achieve performance standards for each task. The Contractor shall, for certain tasks, submit performance based plans to provide assurance that the Contractor will meet the performance standards while complying with applicable regulations. The

Contractor shall ensure compliance with all applicable Federal, State and Local laws and regulations. The Contractor is responsible for obtaining copies of all applicable laws and regulations, including future changes.

C-1.5 Contractor Detailed Plans: Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and

Contracting Officer for review and acceptance, unless otherwise stated. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

Maintenance Plan: The Contractor shall provide with the proposal a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address all levels of maintenance and identify the frequencies, methods and procedures for accomplishing the maintenance objectives set forth within.

Operations Plan: The plan shall provide with the proposal comprehensive and detailed step-by-step procedures covering all requirements specified in C-2.1. The detailed plans shall include the number of proposed employees identified by the wage determination and job classification and shall be in accordance with the staffing plans addressed in Section C-1.8.

Product Inventory Control and Accountability Plan: The plan shall provide with the proposal comprehensive and detailed procedures to ensure compliance with DLA Energy requirements, DoD 4140.25M, DLA Energy Interim Instruction, DLA Energy Policies, and

Section C-2.3 of the PWS.

Safety Plan: The detailed plan shall outline procedures necessary to maintain safety in accordance with applicable Federal, State, and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire prevention and protection, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, and Fuel handling operations.

Security Plan: The comprehensive and detailed plan shall clearly identify staffing and procedures necessary to maintain security as outlined in Section C-2.11 and incorporate all elements of the concept plan. This plan shall be submitted within 30 days after contract award.

Training Plan: The detailed plan shall identify pertinent course titles, length, training sources, a brief description of the course, the employees to be trained (by job classification), the frequency of training and method of monitoring plan compliance. The following detailed plans submitted with the Contractor’s proposal shall be in effect upon contract award. These plans shall be updated, as required, throughout the contract period.

C-1.5.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance.

The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, terminal operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The

CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit the CCP to the

Contracting Officer for review and approval within 60 days of award. Any disagreements with the CCP will be resolved at least one level higher than the Contracting Officer. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C-1.5.2 - Product Quality Surveillance Plan. The Contractor shall provide a comprehensive and detail plan that will ensure that products handled by the Contractor remain on-specification.

The plan shall include sampling, testing methods, equipment, and documentation of tests, records keeping and actions to be taken in the event of unacceptable test results. The plan shall describe how product quality surveillance data will be documented and reported. The plan shall incorporate the requirements specified in Section C-2.2 of the PWS. The plan shall identify responsible parties for the functions. Procedures must be clear and concise as to: what is done, where it's done, when it's done, how it's done, and who (position) does it. Procedures must describe, in proper sequence, how contract compliance is achieved. For example: receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. Procedures must describe (and include) only those functions pertinent to contract performance and compliance. Procedures must be reviewed by the COR upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described and approved by the Contracting Officer. Procedures must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). This plan shall be submitted 30 days after contract award and shall be effective at start of the contract performance period.

C-1.6 Contractor-Furnished Equipment: The Contractor shall provide all supplies, tools, equipment and vehicles not otherwise specified as provided items necessary by the Contractor to complete tasks outlined in this performance work statement or as required by all Federal, State and local laws and regulations. In addition, the following shall be provided by the

Contractor:

Petroleum Products Measurement and Sampling Equipment

Contractor is responsible for providing expendable measurement and sampling equipment; i.e., Hydrometers and Thermometers

Storage tank gauging tape similar to the type in general use in the petroleum industry will be used. The tape will be of steel, graduated in feet and inches (1/16" divisions), equipped with a standard plumb bob of brass or other non-spark striking metal. The bob shall be graduated to at least 1/16" divisions with its zero at the bottom of the bob.

First Aid Equipment

Administrative supplies/Computer Supplies (Note: The Contractor-furnished administrative supplies and computer supplies shall be in sufficient quantities as necessary to support the administrative requirements of the COR/QAR)

Paper shredder (The Contractor shall make available for use by the COR/QAR).

Copier/Scanner/Printer (available for use by the COR/QAR)

Janitorial and Housekeeping Supplies and Equipment

Detex Patrol Manager Clock and swipe strips

Tank Truck Seals

Tank Truck Placards

Incidental Fuel Cleanup Supplies for Contractor’s own use

One gallon and 5 gallon epoxy coated sample cans and approved shipping containers suitable for use to ship samples of petroleum products. Such samples shall be packed, marked and shipped by the Contractor, in containers and shipping boxes furnished by the Contractor. A sample may constitute one gallon and up to five gallons dependent upon the testing required by the QAR. The maximum number of samples to be provided and shipped by the Contractor is 50 each contract year.

Communication Service Requirement: The contractor will provide the following:

A minimum of one outside commercial trunk line shall be provided at the main terminal office.

A reliable internet connection in the main terminal operations area sufficient for connection and operation of Government’s inventory accounting system, FMD, Fuels

Manager and Powertrack software utilizing the Government-furnished computer and software.

A computer system and software capable of maintaining, tracking, and documenting the

Contractor’s Preventive maintenance program. All maintenance records will remain with the government.

A minimum of 5 encrypted, intrinsically safe, portable radios and base station with required accessories. Radios shall conform to the provisions of the National

Telecommunications and Information Administration (NTIA) for Federal Radio

Frequency Management and meet the standards of 33 CFR. Radio encryption shall meet the requirements of MacDill AFB and be compatible with the MacDill AFB LMR system. Frequency usage will be determined in coordination with MacDill AFB offices.

All radio maintenance, repair, and upgrades are the responsibility of the contractor.

A cellular phone with service to be utilized by the guard personnel in order to maintain communication while conducting his guard duties, as well as providing the capability to call for assistance in the event of an emergency. The Contractor shall provide the cellular phone number and any change to DLA ENERGY, DLA ENERGY-AME, and the terminal QAR.

Vehicles Requirement: The Contractor shall provide the following vehicle/supplies:

Four-Wheel Drive Vehicle (minimum 1/2 ton rating) with trailer hitch, wiring, licensing, and needed accessories to provide the capability for towing. The vehicle shall be stationed at the terminal and used for hauling equipment.

Front loader with detachable forks and general purpose bucket for transporting heavy items within the terminal area.

One small utility vehicle (UTV, Gator/Golf-cart type) for transporting personnel and equipment around the terminal and pipeline area. It must be capable of hauling repair parts over soft terrain.

Supply all fuel (gasoline, diesel, etc.) oil, and maintenance for all

Contractor furnished/owned vehicles, required by this contract.

C-1.6.1 Identification and Appearances: Each Contractor vehicle shall be marked with a permanently affixed company name or logo in a manner and size that is clearly visible. The name or logo shall be applied in a professional manner, reflective of company pride and professionalism. Stenciled or spray painted logos or magnetic placards shall not be used. All vehicles shall display a valid license plate and safety inspection sticker and shall be maintained in a safe and operable condition. All vehicles shall present a clean, professional appearance.

C-1.6.2 Uniforms: All contract personnel, shall wear a distinctive clean, serviceable company uniform in performance of their duties. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves, and other identifiable special safety equipment for specific operation and maintenance procedures for Contractor personnel.

C-1.7 Planning Information: For the purposes of estimating workload, the Contractor shall use a projected 500,000 barrels of combined throughput annually. Throughput is defined as receipts plus issues divided by two. Projected workload information for specific fuel operations is found in Section C-2.0 of the PWS.

C-1.8 Personnel Staffing Objectives: The Contractor shall provide sufficient personnel staffing to accomplish the terminal functions and tasks identified in Section C-2.0. The

Contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of simultaneous operations. The most frequent simultaneous operations involve tank truck shipments, receipts and shipments by pipeline connection with the Chevron pipeline and manifold system, barge/tanker operations, and pipeline shipments via a pipeline to the base.

C-1.9 Normal Workday Operations: Operating hours are outlined in Table 1. Normal workday operations include product receipts, shipments, transfers, blending, quality surveillance, preventive and corrective maintenance, security and supporting functions as described in Section C-2.0.

TABLE 1

Operating

Hours

Pipeline Operations / Quality Surveillance 24 hours a day; as required

Truck Fill stand Operations/Quality Surveillance 7:00 a.m. - 4:00 p.m., 5 days a week*

Tank to Tank Transfers 7:00 a.m. - 4:00 p.m., 5 days a week*

Security 24 hours a day, 365 days a year

All Other Terminal Functions 7:00 a.m. - 4:00 p.m., 5 days a week*

*5 days a week is Monday-Friday, excluding weekends and holidays as stipulated in the wage determination.

C-1.10 Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable Federal, State and local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information.

C-1.11 Key Personnel

C-1.11.1 Corporate Fuels Officer: To assure continuity between the terminal and the

Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract.

C-1.11.2 Terminal Superintendent: Shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers and tank trucks; and maintenance and repair of bulk

DFSP Tampa Main Terminal petroleum storage terminals. Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience. This cannot be a collateral duty job. A copy of the resume for the candidate for this position must be submitted in the proposal for review by DLA

Energy.

C-1.11.3 Assistant Superintendent: Shall have a minimum of three years experience in fuel terminal operations gained within the last 5 years prior to the start of the contract; engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge.

This experience shall include operation and maintenance of a bulk petroleum storage terminal;

receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks;

and maintenance and repair of bulk petroleum storage terminals. This may be a collateral duty job. A copy of the resume for the candidate for this position must be submitted in the proposal for review by DLA Energy.

C-1.11.4 Substitutions: The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.

The Contractor agrees that during the first 60 days of the contract performance period, no personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the

Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution.

In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above.

C-1.12 Additional Personnel Needs

C-1.12.1 Fuel Distribution System Operator: Shall have a minimum of one-year experience in storage and distribution of bulk petroleum. Lead Operators shall have a minimum of two years of experience.

C-1.12.2 Fuel Distribution System Mechanic: The Contractor shall provide a full time qualified liquid fuels system maintenance mechanic to perform periodic preventive type inspections and maintenance as specified in the contract provisions. The liquid fuels system maintenance mechanic’s primary responsibility will be fuel system maintenance and government-furnished equipment. Note: In addition to Key Personnel this position requires a written resume to be submitted in the proposal

C-1.12.3 Guards: The Contractor shall be responsible to assure that the security guards are trained and qualified to perform all functions contained in Section C-2.9, TERMINAL

SECURITY and the terminal SPCC Plan. Any guard who serves as a first responder must be classified as Guard II: i.e., if the guard is left in sole charge of the DFSP he/she shall be classified as Guard II.

C-1.12.4 Contractor Administrative Capabilities and Functions The Contractor shall provide for administrative capabilities of the terminal. The Contractor shall provide a full-time individual (Computer Operator III) (14043) to accomplish the administrative functions and system controls. Administrative functions include, but are not limited to, the following:

Telephone answering of incoming telephone calls.

Input daily and monthly inventory data of Government-owned product directly into the Fuels Accounting System/Fuels Manager Defense.

Preparation of general office administrative reports, functions and documentation required in section C.

Monitor and operate the automate fuels handling equipment (AFHE).

C-1.13 Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer, the DLA Energy Region office and the COR with copies of all correspondence and notification of any visits relating to Federal, State and local officials/agencies.

C-1.14 DLA Energy Region Office: The DLA Energy-Americas (DER) is responsible for defining authorized DoD customers within the region. The DER has complete jurisdiction over the movement of fuel. The DER will define the customers and quantities of fuel to be moved.

Daily coordination of fuel movement shall be left to the Contractor, as long as customers and quantities match the Source Identification and Ordering Authorization (SIOATH). The

Contractor shall refer all problems pertaining to transportation (such as demurrage, routing and loss of product while in transit, furnishing tank trucks, etc.) to the appropriate DER office and notify the COR. The Contractor shall schedule tank trucks to be loaded with carrier(s) designated by the DER. The DER will notify all activities to be supported and a copy of this notification will be furnished to the Contractor. This notification will also serve as a release document for the Contractor and may be in SIOATH or other format.

NOTE: All costs that may be associated with these operations shall be included in the price for MUCG CLIN. Any contract adjustments will be processed as an equitable adjustment in accordance with the applicable changes clause DFARS 252-.243-7002 and contract clause 52-243-1 REQUESTS FOR EQUITABLE ADJUSTMENT

(REA).

SECTION C-2.0 - SPECIFIC TASKS

Unless otherwise specified within this Section C-2.0, all functions described herein shall be included in the firm fixed price for MUCG CLIN. Please note that the firm fixed price shall include all effort required to recognize and initiate actions for those supplies/services that are reimbursable.

C-2.1 Terminal Product Operations: Terminal fuel operations in support of DoD activities are defined as receipts, shipments, storage, and terminal product additive injection. These functions will be performed in accordance with UFC 3-460-02 and DoD 4140.25.

C-2.1.1 Terminal Tank Farm: DFSP Tampa receives, stores and issues JP8 to authorized

DoD customers: The DFSP is comprised of the following main components:

Tankage: Three (3), 55,000 barrel tanks with fixed roofs and floating pans.

Pipelines: Two Government owned 8-inch pipelines, approximately one mile long and rated at

2,000 barrels per hour each, that run both above ground and below ground connecting the terminal with the Chevron Company manifold system at Port Tampa, FL. The pipeline right-of-way runs across swampland, bay area, and dry land at the connection with the Chevron manifold system.

Truck Fill stand: Two covered tank truck fill stand facilities with filters capable of loading two trucks simultaneously with JP-8 fuel at a rate of 500 GPM.

C-2.1.2 Terminal Product Receipts: Fuel is received by pipeline from a tanker/barge at the

Chevron Dock. There will be approximate 5 receipts per year totaling 500,000 barrels.

Chevron personnel will perform all marine terminal operations as a function of another/separate service contract. The received product passes through the Chevron pipeline and manifold, through a custody transfer valve, and into the two Government pipelines which supply DFSP

Tampa.

Product Receipt from Chevron Dock and Manifold Facilities: The Contractor will be required to accomplish certain 24-hour per day, 7 day per week functions whenever a tanker is received at the Chevron Port Tampa dock facility. Contractor is responsible for coordination with the QAR, DER, MSC and Chevron to have accurate prior knowledge of arriving tankers;

furthermore, provide notification to Chevron (813-837-1945) five days in advance or as soon as possible. The contractor will ensure all coordination and tasks are performed with a proficiency that prevents demurrage charges.

Ensure that the Chevron pipeline and manifold system is displaced as required to receive

Government owned product (Note: The QAR/COR may observe/provide surveillance/witness the procedure). Prior to the receipt of Government owned product at Chevron dock, the

Chevron pipeline and manifold system will contain either Chevron or Government owned product in one or both of the Chevron pipelines. In such cases, the Contractor and a Chevron representative shall provide a joint determination of each pipeline content status to ensure that all

Chevron owned product is displaced from the Chevron pipeline and manifold prior to the receipt of Government owned product. The Contractor shall be bound by the QAR's instructions and determinations relative to the displacement of the Chevron pipeline and manifold system.

Whenever there is a requirement to displace Government owned product from the Chevron pipeline and manifold system, provide for the receipt of the line capacity of the Chevron pipeline and manifold system into the DFSP storage tanks. The line capacities of the Chevron pipeline and manifold system are Chevron Jet A Pipeline: 38,859 gallons.

C-2.1.3 Terminal Product Shipments: Fuel is shipped via pipeline and tank truck. Pipeline shipments are to MacDill AFB via the Air Force pipeline connection to the DFSP. Tank truck shipments are to a variety of authorized DoD customers. The tank truck distribution changes annually depending on the DLA Energy bulk product purchases which usually occur in April.

Table 2 presents the annual workload projection for fuel shipments. The projection is based on an average of historical mode and numbers of shipments and a projection for the out-years.

Table 2

DFSP Tampa Annual Shipments

Mode of Issue Number of Shipments Quantity Shipped (bbls)

Tank Truck

Pipeline

130,000 370,000

The Contractor shall immediately notify the COR of any operational discrepancies. All individual bulk deliveries of petroleum products in excess of 3,500 gallons shall be corrected to standard temperature of 60 degrees Fahrenheit in accordance with the appropriate API tables.

The Contractor shall coordinate Commercial Carrier delivery 24 hours in advance to avoid emergency transportation charges. The only exception shall be customer-initiated requests for transportation of fuel within a 24-hour period. The Contractor shall prepare all documents required for product shipments.

C-2.2 Terminal Product Quality Surveillance: No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements in accordance with the most recent edition of MIL STD 3004, API Manual of

Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of

Petroleum and Petroleum Products” and Section 2, “Automatic Sampling of Petroleum and

Petroleum Products.” No conveyance/container shall be loaded until it is inspected by a qualified person and deemed suitable to carry the intended product (Tank Trucks loaded will be inspected IAW the most recent edition of MIL STD 3004). Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the COR. Non-conforming product shall be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.2.1 Sampling: The Contractor shall take all samples and deliver samples requiring Type A or B testing to the commercial laboratory designated by the QAR (the Contractor shall prepare product samples for shipping IAW DOT HM 126 and current version of MIL STD 3004 procedures). The Contractor shall test all Type C samples on site. Procedures for sampling storage tanks, additives, blend tanks, lines and conveyances/containers shall be in accordance with the most current version of MIL STD 3004 with changes.

C-2.2.2 Testing: All testing will be done in accordance with the latest version of MIL STD

3004, API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of Petroleum and Petroleum Products” and Section 2, “Automatic Sampling of Petroleum and Petroleum Products.” The Contractor shall conduct all type C testing required.

Calibration of testing equipment required under the provisions of this contract shall be covered in the Product Quality Surveillance Plan. The frequency of testing may be increased by the COR as required. Individual performing product quality testing shall be properly trained and qualified to perform all required class C tests. Type A and B testing will be performed by commercial laboratories. Type A and B testing will be funded directly by DLA ENERGY.

The Contractor shall report any non-responsiveness of the commercial laboratory to the COR immediately for resolution. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements.

C-2.2.3 Record Keeping and Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product if requested. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements. These reports shall be turned over to the Government at the end of the contract.

C-2.3 Terminal Product Inventory Management and Reporting: The DER is responsible for establishing authorized customers and quantity of fuel to be supplied by SIOATH. The

Contractor is responsible for daily planning and scheduling of shipments and receipts. The

Contractor shall monitor the movement of fuels continuously and report as required. This shall include tracking customer requests for fuel shipments by tank truck, pipeline and monitoring tanker arrivals as scheduled by DLA ENERGY.

The Contractor shall be responsible for updating the automated accounting system to provide information to DLA ENERGY and the DER on current inventory levels IAW DLA Energy

Internal Instruction I119.04 and policy P-1, P-2, and P-7 as applicable. Any anticipated fuel shortages, based on customer requests, shall be reported to the COR and the DER Inventory

Manager immediately.

The Contractor shall ensure that products shipped are in compliance with the SIOATH. All product receipts, shipments or transfers shall be properly documented and auditable. The COR shall be informed immediately of any discrepancy in inventory. Month-end physical inventories made by the Contractor as required by the product accounting and reporting provisions found in

Clause I119.04 of this contract shall be accomplished in the presence of a Government representative, unless authorized by the Contracting Officer.

C-2.4 Maintenance – General: The Contractor shall be responsible for preventive maintenance and minor repair of terminal facilities and equipment in accordance with UFC 3-

460-03, other applicable contract provisions, and the Government Operations and Maintenance

Manuals available on site. The Contractor shall provide all manpower, materials and equipment not otherwise specified as Government-furnished to accomplish preventive maintenance. The contractor shall provide an automated program to manage maintenance and a detailed description shall be included in the proposal. Appendices A and B provide listings of all Government-furnished facilities and equipment to be maintained by the Contractor. The Contractor shall develop and execute a preventive maintenance plan. The COR shall be informed immediately of abnormal wear, tear, malfunction or breakdown, etc., of Government facilities or equipment. All other maintenance and repair performed via Sustainment, Restoration, Modernization (SRM) in accordance with DLA Energy Policy P-12 or by task order if approved by the Contract Officer.

Maintenance Records: The Contractor shall make all records available to the COR for review upon request and surrender all such records and engineering data to the COR at the expiration or termination of this contract.

C-2.4.1 Preventive Maintenance and Minor Repair – Facilities and Equipment: It is essential that the Contractor devote adequate effort to the preventive maintenance of Government property, to include but not limited, to vehicles and pumps. The Contractor shall ensure that the costs for preventive maintenance and minor repair are included in MUCG CLIN on a firm fixed price basis.

Preventive Maintenance (PM): The Contractor shall provide for the inspection and servicing of all equipment and facilities at time intervals that meet or exceed UFC 3-460-03 and manufacturer recommendations for preventive maintenance. PM includes performing, at a minimum, the recurring services recommended by the manufacturer or in accordance with UFC

3-460-03, as well as the effort required to keep a facility, a piece of equipment or system functioning. The Contractor’s PM program shall provide a systematic approach to planning, scheduling, documenting, reporting and managing (labor, materials and time) to perform those actions that contribute to the uninterrupted functioning as well as regulatory requirements of the fuel terminal.

C-2.4.2 Buildings: The Contractor shall be responsible for building maintenance and janitorial services. The Contractor shall ensure that the terminal buildings, structures and terminal facilities are maintained in a clean and pest free (roaches, ants, flies, spiders, etc.) conditions

The Contractor shall, at his own cost, replace broken window glass, repair minor roof leaks, repair minor electrical failures (e.g. change fuses, reset circuit breakers), and furnish and replace burned out light bulbs within the facilities. Terminal Security Lighting will be replaced under

ACO Task Order.

The Contractor shall not permit or make any alterations to the terminal buildings or facilities without prior permission/approval, in writing, from the Contracting Officer.

The Contractor shall protect the vacant and unused buildings located on the terminal and ensure that the buildings are kept clean and free of debris. The Contractor shall not permit or allow fire hazards, such as oily rags, loose paper, and trash to accumulate in any of the terminal buildings.

The Contractor may use a specific building or bunkers, at the option of the Government, for protection and storage of Contractor-owned equipment provided that prior written approval is obtained from the COR. The Contractor may not permit other non-Government activities access to the vacant buildings.

C-2.4.3 Minor Painting and Spot Painting: The Contractor shall accomplish minor painting as part of the housekeeping requirements. Minor painting shall consist of painting tanks, pumps and valves to apply identification, markings and/or color code bands as prescribed by Military

Standard Identification Methods for Bulk Petroleum Products Systems, MIL-STD-161, except for the requirement of paragraph 5.1.1 of MIL-STD-161 which requires such markings on the storage tanks.

Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is repainting of equipment, etc., when paint has chipped or loosened from painted surface. All vertical surfaces above 10 feet from existing secure footing and when more than 25% of the surface requires painting, will not be considered minor spot painting and shall be accomplished via Sustainment, Restoration, Modernization (SRM) in accordance with DLA Energy Policy P-12 or by task order if approved by the Contract Officer.

C-2.4.4 Pits: The Contractor shall ensure that all valve pits and pipeline pits are kept clean and free of debris. The Contractor shall remove any water and/or fuel that may accumulate in the pits and shall periodically allow the pits to air so that moisture can escape and reduce/prevent corrosion by oxidation. The Contractor must recognize the procedures for removing water from the valve pits may require the Contractor to utilize a vacuum truck which can be coordinated from the base.

Other maintenance and repair will be performed under DLA Energy policy P-12 (SRM) or task order if approved by the Contracting Officer and scheduled via Section C-3.0, LOGISTICS

SUPPORT.

C-2.4.5 Fuel Meters: The calibration of fuel meters shall be accomplished once a year or each time a meter is replaced in compliance with UFC 3-460-03 and DLA Energy Policy P-12 under the SRM program, or as directed by the Contracting Officer.

C-2.4.5.1 Pipeline Meters for the Air Force Pipeline System: The Contractor shall accomplish terminal operator’s maintenance on the pipeline meter for the AF pipeline in accordance with the manufacturer's recommendations. The Contractor shall have the pipeline meter calibrated in compliance with UFC 3-460-03 and DLA Energy Policy P-12 under the

SRM program, or as directed by the Contracting Officer.

C-2.4.6 Filters and Filter Separators: The Contractor shall accomplish terminal operator’s maintenance in accordance with the manufacturer's recommendations and UFC 3-460-03 standards. Replacement filters and gaskets will be provided under the provisions of this contract. Used fuel filters will be disposed of in accordance with local, state and federal law and will be the responsibility of the contractor.

C-2.4.7 Cathodic Protection System: Cathodic protection rectifiers and sacrificial anode installations shall be tested in accordance with UFC 3-570-06 for amperage and voltage outputs.

A log will be maintained by the contractor recording the test results. Inoperative systems will be reported to the COR and DLA Energy immediately.

C-2.4.8 Annual Pipeline Pressure Check: Annual pressure check shall be performed in accordance with UFC 3-460-03 during the month of September for each section of the terminal piping and the pipelines. A copy of the test results complete with a narrative of problems encountered shall be provided to the Contracting Officer within 10 working days after completion of the test. Test will be performed on weekend to avoid disruption of normal operations; overtime will be reimbursed.

C-2.4.9 Emergency Generator and Driver: The Contractor shall maintain the emergency generator and diesel engine in accordance with the manufacturer's instructions. Minor or preventive maintenance, i.e., minor adjustments, oil/filter changes, belts, cleaning, etc., will be the responsibility of the contractor. Maintenance beyond that shall be performed by a person certified to perform the work and will be obtained in compliance DLA Energy Policy P-12 under the SRM program, or as directed by the Contracting Officer.

The Contractor shall operate the diesel driven generator under full load of the terminal a minimum of eight hours continuously monthly and record this operation on the maintenance record. The Contractor shall ensure that personnel are qualified to operate the diesel driven generator and are also qualified to operate the electrical controls/panels and switching gear. The

Contractor's qualified personnel shall be available to operate the diesel driven generator 24 hours per day, 7 days per week.

C-2.4.10 Grounds Maintenance: The Contractor shall provide all labor, tools, materials, supplies, equipment and management necessary to provide grounds maintenance services within all terminal fence-line and terminal related areas. Grounds Maintenance services shall be performed in accordance with all Federal, State and local laws and regulations and the requirements specified below:

The Contractor shall be responsible for weed, grass, brush, or other vegetation control along fence lines, clear zones, pipeline rights-of-way, open areas of the terminal grounds, tank dikes and tank dike basins regardless of the existing conditions at the start of the contract. The weed, grass, brush, and other vegetation shall be maintained at a height of four inches or less. The clear zone outside the terminal fence is 10' except that there is no terminal Contractor responsibility for the clear zone outside the base boundary fence. At the point where the base fence boundary is located along the edge of the Government owned terminal, the Contractor shall be responsible for weed, grass, brush, or other vegetation control up to the base boundary fence. The use of herbicides for weed, grass, brush, and other vegetation control is completely

PROHIBITED on the terminal grounds with the exception of the following: pipeline right-of-way and dike areas within the terminal. The use of herbicides must be strictly limited to the pipeline right-of-way and dike areas only. The Contractor shall maintain complete pesticide application records using DD Form 1532.1, "Pest Management Maintenance Record". The Pest

Management Maintenance Record shall provide a complete historical record of insecticide, herbicide, or rodenticides applications. The Contractor shall furnish a copy of the Pest

Management Maintenance Record to the Contracting Officer by 1 January and 1 July of each contract year.

C-2.4.11 Terminal to Chevron Pipeline Manifold System: The Contractor shall be responsible for weed, grass, brush, or other vegetation control along the pipeline right-of-way.

The pipeline right-of-way is approximately 1/2 mile long and is approximately 15 feet wide.

Approximately 1,000 feet of the pipeline right-of-way is under water at the headwater of the swamp and cannot be cleared. The weed, grass, brush, or other vegetation shall be maintained at a height of four inches or less. The portion of the pipeline right-of-way that is not under water shall be cleared regardless if the pipeline is above ground or below ground. The Contractor shall be responsible for weed, grass, brush, or other vegetation control, regardless of the existing condition of the pipeline right-of-way at the start of contract services. The Contractor shall provide for a standby (observer/watchman) each time there is repair, maintenance, and/or excavation along the two 8-inch pipelines. The standby service shall be provided 7:00 a.m. to

4:00 p.m., as required, Monday through Friday (Federal holidays excepted), and in excess of such hours as required by the Contracting Officer on an overtime basis. (See Section C-3.0, LOGISTICS SUPPORT). The standby shall serve as the on-site contact between the terminal and the work area.

C-2.4.12 Trash Removal: The Contractor shall be responsible for the collection of accumulated trash, to include wind-blown trash and debris. Under no circumstances shall the

Contractor permit or allow accumulated trash to be burned or disposed of within the terminal.

The Contractor shall participate in and support any recycling programs. Refuse collection/disposal is provided by MacDill AFB refuse contractor.

C-2.4.13 Fire Protection: The fire protection system consists of a diesel-driven fire water pump, an aqueous film-forming foam (AFFF) system, a 250,000-gallon fire water storage tank, hydrants, and hand-held extinguishers.

The Contractor shall maintain the fire foam storage and dispensing system in an operational condition at all times and shall ensure that the manufacturer's maintenance procedures are complied with. The Contractor may be required to complete repairs pursuant to Section C-3.0, LOGISTICS SUPPORT, as directed by the Contracting

Officer.

The Contractor shall ensure that the foam storage buildings are maintained in a clean and debris free condition. The foam storage buildings shall not be utilized to store parts, supplies, equipment, or anything that is not directly related to the operation and maintenance of the fire foam storage and dispensing system.

The Contractor shall maintain the valve, piping, water valve pit, pump, engine with associated fire equipment and building operational and clean and free of water and debris.

The Contractor shall provide a detailed report of each fire foam storage building inspection noting the time and date of inspection and deficiencies and conditions observed/found to the Contracting Officer and COR.

C-2.4.14 Terminal Fire Prevention

The fire protection service to be provide by the Contractor will include, but is not limited to, periodic testing and inspection of the firefighting system; assignment and training for specific fire duties of all Contractor employees; employment of individuals to perform training of employees to operate the installed and portable fire suppression equipment including the fire foam system; training of terminal superintendent to perform fire chief duties; development of emergency operating instructions; conducting practice fire drills;

and training of all employees in fire prevention.

Emergency operating instructions shall be developed, kept up-to-date, and posted in a conspicuous place at each work area by the Contractor. Contractor personnel shall be trained in firefighting techniques, use of firefighting equipment, and procedures for reporting fires. The Contractor shall include in the emergency operating instruction a plan to call in all off-duty personnel in the event of fire or other disaster and develop a program of action in coordination with local fire and police departments, civil defense authorities, and hospitals or first aid stations to meet emergencies. The Contractor shall ensure that the Emergency Operating Instructions include the elements for an Emergency

Response Plan as identified in subparagraph (q) (2) of 29 CFR 1910.120. The Contractor shall complete and submit the emergency instructions to the Contracting Officer no later than 30 calendar days after contract award.

In the event of a fire, the acting terminal fire chief (terminal superintendent) is responsible for directing first aid fire suppression activities of his contractor personnel, ensuring that appropriate…