Amend_1_PTEV_COCO_PWS_Final_(25_March_15).pdf

PERFORMANCE WORK STATEMENT (PWS)

CONTRACT SERVICES

PORT EVERGLADES, FLORIDA

C-1 DESCRIPTION OF REQUIRED SERVICES:

C-1.1 Area of Consideration

C-1.2 Storage Tank Requirements

C-1.3 Grade of Service

C-1.4 Physical System Requirements

C-1.5 Estimated Throughput Requirements

C-1.6 Inventory Control Records and Systems of Record

C-1.7 Contractor Manpower Reporting

C-2 GENERAL INFORMATION:

C-2.1 Product Receiving Requirement

C-2.2 Product Shipping Requirement

C-2.3 Product Quality Surveillance

C-3 ANCILLARY FACILITIES:

C-3.1 Storage Tanks and Facilities

C-3.2 Tank Truck Loading Facility

C-3.3 Dock and Berthing Facilities

C-3.4 Filtration Facilities

C-3.5 Laboratory Services

C-3.6 Additive Injection System

C-4 CONTRACT CLAUSES

C-5 BEST COMMERCIAL PRACTICES

C-1 DESCRIPTION OF REQUIRED SERVICES:

Defense Fuel Support Point (DFSP) services are required in the Port Everglades, FL area for the period of 4 years beginning June 1, 2015. The Port Everglades, FL, area is defined as an area located within the Port Everglades industrial area complex. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting Turbine Fuel Aviation, Grade Jet A and shipping

Government-owned Turbine Fuel Aviation, Grade JAA (F-24). The facility must to be capable of receiving product via marine tanker vessel. The Contractor Owned and Contractor Operated (COCO) facility shall conform to

Occupational Safety and Health Administration (OSHA) requirements, applicable Codes of Federal Regulations

(CFR), and Environmental Protection Agency (EPA), state and local environmental regulations. The contractor must provide all tools, manpower, vehicles and supervision necessary to accomplish all tasks. The contractor must adhere to all federal, state and local laws in the performance of this contract.

The object of this solicitation is to secure the necessary facilities and services for receiving, storing, protecting, and shipping Turbine Fuel Aviation, Grade Jet A.

Terms and conditions applicable to the requirement are as follows:

C-1.1 Area of Consideration: Port Everglades, FL. The Port Everglades, FL, area is defined as an area located within the Port Everglades industrial area complex.

C-1.2 Storage Tank Requirements: Approximately 120,000 barrels (shell capacity) for Turbine Fuel

Aviation, Grade Jet A storage with a minimum of two tanks required, interconnected and isolated from other facilities and products handled within the Contractor Owned Contractor Operated (COCO) fuel facility. Dedicated facilities are preferred; however, a system will be considered, provided the Offeror submits the data required by

DLA Energy contract provision L-0004- L116.01, DATA REQUIREMENTS (STORAGE).

C-1.3 Grade of Service: One grade of Government-owned Turbine Fuel Aviation, Grade Jet A.

C-1.4 Physical System Requirements: Storage and handling facilities capable of receiving, storing, protecting, and shipping one grade of U.S. Government-owned petroleum product to include removal of free water through an independent suction on all contract tanks. In addition to the data required by DLA Energy contract provision L-0004-L116.01, DATA REQUIREMENTS (STORAGE). the potential Contractor will be required to provide the tank cleaning and inspection data required by DLA Energy contract provision E-0003-E18, INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS as part of their proposal. The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the

Government’s risk associated with the utilization of the facility.

C-1.5 Estimated Throughput Requirements: The U.S. Government will be entitled to 300,000 barrels of

JAA (F24) of total product turnover, for each 12 month contract period, hereafter referred to as allowed throughput.

Any contract adjustments required for excess throughput will be resolved in accordance with the applicable changes clause (FAR 52.212-04/52.243-1/ALT-II).

• Allowed Throughput will be calculated by adding the total number of barrels received and shipped in a 12 consecutive month period divided by 2 starting on contract being placed on revenue after receiving the initial fill and resetting on the anniversary date each following year.

1.5.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during year 1 of the performance period and final shipment during the final year of the performance period, at no additional cost.

• Initial fill is defined as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

C-1.6 Inventory Control Records and Systems of Record: The Contractor shall provide Inventory

Control and Systems of Record in compliance with DLA Energy contract provision I-0005-I19.04 INVENTORY

CONTROL RECORDS AND SYSTEMS OF RECORD. The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by the Fuels Manager Defense and must be signed onto the SYNCADA system for billing as shown in C-1.6.1; maintaining the data reporting and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection associated with the Contractor’s preventive maintenance program, etc. The contractor shall input inventory and sales data of Government-owned product utilizing DLA-Energy provided software and the Contractor-furnished computer system via the Contractor-furnished high speed internet access (with static IP address capability).

C-1.6.1 High Speed Internet Access: At a minimum, the Base Level Support Applications require the contractor to provide and have on-site high speed internet with a static Internet Protocol (IP) address, Electronic

Mail (E-Mail) with the individual user’s accounts, the current version of Adobe Acrobat, and Microsoft Office with

DLA/DLA Energy associated service packs. The government will reimburse the contractor for high speed internet installation fees and pro-rated monthly usage fees upon presentation of an invoice that is certified by the Quality

Assurance Representative (QAR). No additional fees of administrative charges will be allowed.

C-1.7 Contractor Manpower Reporting: The contractor shall report all contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the

Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil.

C-2 GENERAL INFORMATION:

C-2.1 Product Receiving Requirement: The Contractor’s product receiving capability shall be capable of receiving Government-owned product via Government-furnished tankers/barges on a 24 hour per day, seven (7) days per week basis. The Contractor must be capable of receiving and handling a minimum of 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers.

C-2.2 Product Shipping Requirement: The Contractor’s facility shall be capable of shipping

Government owned JAA (F-24) via Government-Furnished tank truck on a regular work schedule between the hours of 7:00 a.m. to 4:00 p.m., five days per week (Monday through Friday). Saturdays, Sundays and Federal Holidays excepted as stipulated in the wage determination. Services provided in excess of these stated hours shall be on an overtime basis in accordance with DLA Energy contract provision G-0006-G148.05.

C-2.3 Product Quality Surveillance: The contractor shall be responsible for maintaining the quality of the

Government owned product stored at the Contractor’s facility in accordance with MIL-STD-3004.

C-2.3.1 No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the Quality Assurance Representative (QAR)/Contracting Officers

Representative (COR). Non-conforming product shall be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.3.2 The Contractor shall reimburse the Government the cost of the product, the cost of disposal, cost of product downgrade or remediation of all products that become contaminated while at the Contractor’s facility due to

Contractor negligence. The Contractor shall report immediately, to DLA-Energy Americas East or the QAR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with MIL-

STD-3004. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA-Energy Americas East or the QAR.

C-2.3.3 Quality Control Plan: The Quality Control Plan (QCP) shall provide comprehensive and detailed step-by-step procedures covering all requirements in DLA Energy contract provision E-0002-E1.11-QUALITY

CONTROL PLAN. Following contract award, the Contractor shall have 30 days to submit the detailed plan to the

QAR/COR and Contracting Officer for review and acceptance. Written procedures must be clear and concise as to:

what is done, where it's done, when it's done, how it's done, and who (position) does it. They must describe, in proper sequence, how contract compliance is achieved. For example: receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. They must describe (and include) only those functions pertinent to contract performance and compliance. They must be reviewed upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described. They must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with DLA Energy contract provision E-0005-

E28-CONTRACTOR INSPECTION RESPONSIBILITIES.

C-2.3.4 Sampling And Testing: The Contractor shall sample and test in accordance with DLA Energy contract provision C-0003-C19.07, Sampling and Testing of Petroleum Products. Calibration of testing equipment required under the provisions of this contract shall be covered in the Quality Control Plan (QCP). The frequency of testing may be increased by the QAR/COR as required. Considerations for increased testing are conditions of storage, age of stock and type of product. Individuals performing product quality testing shall be properly trained and qualified.

If a commercial laboratory is used the Contractor shall report any non-responsiveness to the QAR/COR immediately for resolution. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements.

C-2.3.5 Quality During Shipments General: General loading conditions for tank trucks shall be in accordance with DLA Energy contract provision F-0001-F1.05, GENERAL SHIPPING CONDITIONS. Written procedures shall be in place for product movement and related quality/quantity checks from shipping tank(s) to conveyance in order to maintain product integrity. The QCP shall provide a description of procedures to use for transfer system from shipping tank to conveyance in order to maintain product integrity, including but not limited to, procedures for properly isolating loading system from shipping tank to conveyance to prevent contamination.

C-2.3.5.1 Tank Trucks: Inspect conveyances prior to loading to determine quality/quantity suitability to load as follows: All compartments have been prepared in accordance Table XXIII of MIL-STD-3004, Conversion Chart for

Tank Cars and Tank Trucks. Conveyances will be dry and substantially free from loose rust, scale and dirt.

Establish criteria for rejection of empty tank trucks to load and for loaded tank trucks. List causes for rejection.

Reject conveyance if previous product carried cannot be identified or product on board does not meet specification of intended load product. Provide for documentation of load on top occurrences for volume of product prior to load, loaded quantity, and total volume on board the conveyance. Confirm quality and quantity of loaded conveyance.

Provide for investigating discrepancies in either recorded quality or quantity. Sample and test according to paragraph C-2.3.4.

C-2.3.5.2 Receipts of Tankers And Storage: General receiving and storing conditions shall be in accordance with clause 52.211-9072-GENERAL RECEIVING AND STORING CONDITIONS (NOV

2011).

C-2.3.5.2.1 Verify that seal numbers as compared to the DD Form 250-1 are intact. A meeting shall be held with vessel personnel prior to discharge to discuss procedures and pumping rates to be used. Paperwork onboard the vessel shall be examined to confirm product type, quantity, and quality, and the presence of free water. If there is any indication the product does not conform to the quality requirements, discharge shall not be commenced, the

QAR/COR shall be notified. Discharge shall not commence until the QAR/COR has received disposition instructions and authorizes discharge. Sampling and testing shall be performed according to paragraph C-2.3.4.

Line samples are taken to assure product is the same as that being discharged (e.g.: when the line contains unlike product in a non-dedicated system, or when problems were experienced with the previous receipt).

C-2.3.5.2.2 Additional testing shall be performed if required to assure split cargoes have not been commingled.

Establish procedures for the transportation of samples from vessel to the testing facility. The contractor shall establish procedures to monitor the discharge from vessel to shore tank, investigating and notifying the QAR/COR of irregularities and on all occasions when discharging is interrupted immediately, and will stop the product discharge if necessary after concurrence by the QAR/COR. Procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity (mandated if ship to shore variance is greater than 0.5 percent or calculations are suspect) shall be established.

C-2.3.5.2.3 Establish procedures for completing and distributing required documentation prior to release of the vessel. Documentation includes DD Form 250-1 and DD Form 250-1 continuation sheet, ullage reports, and results of quality/quantity investigations.

C-2.3.5.3 Corrective Action: Contractor will identify a point of contact and document actions to be followed to effect correction of any deficiency affecting product quality or quantity determination, such as handling of off-specification product. The corrective action procedures shall include notification of the QAR. The Contractor is responsible for all inspection systems, product QCP, and product quality and quantity.

C-2.3.5.4 Record Keeping And Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product if requested. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements.

C-3 ANCILLARY FACILITIES:

C-3.1 Storage Tanks and Facilities: The storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all laws, regulations, etc., applicable to tanks and facilities of the type to be provided. Cone roof tanks with interior floating pans are preferred; however, floating roof tanks will be acceptable. Floating roof tanks will be equipped with roof drains, which prevent water from coming into contact with the fuel as well as slotted “standpipes” to facilitate the accuracy of manual gauging. The tanks shall be interconnected so as to provide the capability of transferring/filtering product between tanks. The tanks and facilities will consist of one dedicated system capable of receiving, storing and shipping one grade of Government-owned product. An isolated system in place of the preferred dedicated system is acceptable provided the requirements of

DLA Energy contract provision L-0004-L116.01(d) DATA REQUIREMENTS (STORAGE). are met.

C-3.2 Tank Truck Loading Facility: The tank truck loading facilities must be capable of spotting and loading a minimum of four each, 8,500 gallon commercial tank trucks per hour. The Contractor’s tank truck loading facility shall provide unrestricted access to Government-furnished tank trucks, be capable of bottom loading product, be equipped with a Scully system (or equal ), and be equipped with an API/temperature compensating meter capable of accurately measuring the product being loaded. Meters shall be calibrated in accordance with manufacturer’s requirements or state law whichever requires more frequent calibration. The Contractor’s tank truck loading facilities shall be in compliance with Federal, State, and local environmental laws/regulations based on the type of product being loaded.

C-3.2.1 The Contractor’s tank truck facility must also be capable of off-loading commercial tank trucks being returned after loading due to leaks or other environmental or product quality problems.

C-3.2.2 The loading of Government-furnished transport trucks shall not be in competition with the Contractor’s other terminal operations.

C-3.3 Dock and Berthing Facilities: The Contractor’s dock or pier facilities shall be capable of receiving and berthing tankers/barges not to exceed 35,000 dead weight ton (DWT) vessels and a draft of 34 feet at mean low water. The Government also desires that a minimum water depth of 38 feet at mean low water be maintained in all passages or channels from the ocean to the dock or pier; however, the Government recognizes jurisdiction of the Port

Everglades Department of Boward County, FL, and that the Contractor's liability with regard to maintenance of desired berth and draft is limited to his "good faith" effort in advocating the Government's desired specifications before the port authority. Regardless, the Contractor shall provide fuel handling lines from the dock, or pier, through the manifold to the tanks at a receiving rate not less than 8,000 barrels per hour for tankers and 2,000 barrels per hour for barges.

C-3.3.1 Tolls/Wharfage Fees: The Contractor will be reimbursed for any toll and/or any wharfage charges when the Contractor is required directly or indirectly to pay the Broward County Port Commission as a result of the receipt of Government-owned fuel. The Contractor shall invoice separately and be required to furnish copies of paid invoices or other evidence establishing payment of such charges by the Contractor.

C-3.4 Filtration Capability: The Contractor-furnished filtration system shall meet the requirements of the current edition of API Bulletin 1581 Second Edition, January 2000, Group II, Class B to allow for product filtration during tank transfers, product receipt by marine tanker and tank truck loading. Normal operating flow rate for the discharge of marine tanker is 8,000 barrels per hour. The Government will reimburse the Contractor for the cost of the replacement of filter elements, and disposal of the used filter elements. All aviation turbine fuel loaded into tank trucks will first pass through a 100 mesh screen prior to entry into the truck compartment. The Contractor is required to invoice the Government, certified by the QSR, for replacement filters. No fee or administrative charge shall be added.

C-3.5 Laboratory Services: The Contractor shall provide laboratory services in accordance with DLA

Energy contract provision C-0003-C19.07.

C-3.6 Additive Injection System: The Contractor’s additive injection system shall provide a separate injection system (pump and ancillary connection facilities) for the injection of each Government-furnished additive into the product during tank truck loading operations. Conductivity additive and Corrosion Inhibitor (if required) shall be injected during tank truck shipments. All costs for additives storage, maintenance and injection shall be included in CLIN 0001.

C-3.6.1 Required Additives:

• Static Dissipater Additive (SDA aka CA).

• Anti-icing Additive (FSII).

• Corrosion Inhibitor/Lubricity Improver Additive (CI/LI).

C-3.6.2 Additive Storage / Supply Chain Plan: The Contractor shall provide with their OFFER a detailed additive plan that clearly demonstrates how they will store and maintain the required additives to support allowed throughput. This supply chain management plan must outline at a minimum the cradle to grave procurement process to include at a minimum terminal additive storage capacities and type of storage provided, maintenance and injection

C-3.6.3 Additive Injection:

• Fuel System Icing Inhibitor Injection: The Contractor shall provide an injection system for Fuel System

Icing Inhibitor (FSII). FSII will be injected, by the Contractor, based on product specification requirements.

Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP8 stocks will be IAW F45.03 OPERATION OF FUEL SYSTEM ICING

INHIBITOR ADDITIVE SYSTEM CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO).

• Static Dissipater Additive (Conductivity Additive) Injection: The Contractor shall provide an injection system for Static Dissipater (Conductivity Additive) (SDA). The Contractor SDA will be injected by the Contractor based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP8 stocks will be IAW -F45.01

OPERATION OF Static Dissipater (CONDUCTIVITY ADDITIVE) SYSTEM.

• Corrosion Inhibitor/Lubricity Improver additive Injection: The Contractor shall provide an injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). The Contractor CI/LI will be injected, by the

Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JAA stocks will be IAW

F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER ADDITIVE SYSTEM,

CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO).

C-3.6.3 Injection of additives to re-grade from Jet A-1 to JP-8 : Terminal/Facility will be capable of injecting additives both during receipt and shipping of product on a 7 day per week 24 hours per day basis. Terminal must be capable of injecting JAA with CI/LI, SDA and FSII for inbound receipt or outbound shipments as required. If required to re-grade the product, the contractor will be directed by DLA Energy-America East regional office.

NOTE: All required additive injection will be accomplished IAW MIL-STD-3004D.

C-4 CONTRACT CLAUSES:

All standard contract clauses that apply to Contractor Owned Contractor Operated services are applicable to this requirement.

C-5 BEST COMMERCIAL PRACTICES:

In the absence of any contract provisions or reference to a method, specification, or other instruction, the Contractor shall perform all services hereunder in accordance with the best commercial practices as negotiated/discussed. Best commercial practices shall be documented and provided to the Contracting Officer 30 days prior to contract start.