Attachment A - Solicitation Amendment SPE5B125R00020001 .pdf

DEFENSE LOGISTICS AGENCY

TROOP SUPPORT EUROPE & AFRICA

UNIT 29705

APO AE 09227

SOLICITATION FOR COMMERCIAL ITEMS

Table of Contents SOLICITATION FOR COMMERCIAL ITEMS Table of Contents

General Information RFP

Contracting Office Address

Description

IDIQ CLIN Structure: SUPPLIES OR SERVICES

List of Documents, Exhibits, and Other Attachments

CAUTION NOTICES

Addendum to 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS:

SPECIAL INSTRUCTIONS FOR THE SUBMISSION OF PROPOSAL INFORMATION

PROPOSAL ORGANIZATION/GENERAL INFORMATION

Volume I: Technical Proposal Instructions

Volume II: Past Performance Proposal Instructions

Volume III: Local Sourcing Proposal Instructions

Volume IV: Price Proposal Instructions

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

ADDENDUM TO FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

Basis for Award

Order of Importance for Evaluation of non-price Factors and Subfactors:

FACTOR 1 – Technical/Risk

Technical/Risk Ratings

FACTOR 2 – Past Performance

FACTOR 3 – Local Sourcing

Price

CONTRACT CLAUSES

SPE5B1-25-R-00020001

General Information RFP

Document Type: Solicitation (IAW FAR 12.203) RFP Solicitation Number: SPE5B1-25-R-0002 Post Date: July 23, 2025 Amendment Date: TBD Proposal Response Date: September 8, 2025 Classification Code: 99 - Miscellaneous Set Aside: Full and Open Competition NAICS Code: 339999 – All Other Miscellaneous Manufacturing

Contracting Office Address DLA Europe & Africa Troop Support ATTN: Supplier Operations – USC – Branch 1 Unit 29705

APO AE 09227

Description

This is a solicitation for commercial items prepared in accordance with (IAW) the format in the Federal Acquisition Regulation (FAR) Subpart 12.203, “Procedures for Solicitation, Evaluation, and Award,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

This solicitation is a Request for Proposal for Maintenance Repair and Operations (MRO) Tailored Logistics Support (TLS) Prime Vendor (PV) Contracts for Defense Logistics Agency Troop Support Europe and Africa (DLATSEA). This RFP document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 (Effective: 11 November 2024), DFARS Publication Notice 20190531 (Effective:

31 May 2018), and Defense Logistics Acquisition Directive (DLAD) Revision 5 (Revised: 20 June 2023).

There is no assigned Defense Priorities and Allocations system (DPAS) rating for this requirement.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339999, with a small business size standard of 550 employees.

IDIQ CLIN Structure: SUPPLIES OR SERVICES Schedule of Supplies: Each awardee will be responsible for supplying various types of maintenance, repair and operations (MRO) items to DLA customers located in either the European Command (EUCOM) or African Command (AFRICOM) Area of Responsibility (AOR). MRO products include all commercial items associated with the maintenance, repair, and operation of military installations, federal activities, and other authorized Customers. The maintenance, repair, and operations requirements are sometimes referred to as “facilities maintenance”, “facility sustainment”, “restoration”, and “modernization (SRM)”, or “public works” program projects”. This scope includes but is not limited to: Heating, Ventilation, and Air Conditioning (HVAC) supplies; plumbing supplies (e.g. bath and shower fixtures, and ablution units); electrical products (e.g.

generators, wire, connectors, sockets, outlets, lights, etc.); tools; chemical, lubricating, and rubber products;

construction supplies (e.g. cement, lumber, plywood, bricks, blocks, steel, aluminum, and other metal products);

conduits; prefabricated structures (e.g. re-locatable buildings, and prefabricated buildings complete with

SPE5B1-25-R-0002

furnishings, appliances, etc.); appliances; utility vehicles; perimeter security items such as: barriers, barbed wire, concertina wire, and sand bags (also used for erosion prevention); communication devices (e.g. walkie-talkies and two-way radios used by the maintenance personnel); and various other commercial supplies required by the war-fighters to accomplish their mission. MRO support also includes related incidental services.

Incidental services are standard commercial services performed in connection with supplying items under the scope of the contract (an example of an incidental service may be requiring installation of an HVAC system purchased under the contract).

CLIN Supplies/Services 0001 MRO Supplies – The contractor shall supply the MRO products on an individual delivery order basis as ordered IAW the Statement of Work.

FFP

Ordering Period: 5 Years from Contract Award.

0002 Management Fee – The contractor shall be provided a management fee in support of MRO Requirements in CLINS 0001, 0003, and 0004.

FFP

Ordering Period: 5 Years from Contract Award.

0003 Transportation Cost – The contractor shall transport the MRO products on an individual delivery basis as ordered IAW the Statement of Work.

FFP

Ordering Period: 5 Years from Contract Award.

0004 Incidental Services Cost – The contractor shall provide the incidental services in support of the MRO requirements on an individual delivery basis as ordered IAW the Statement of Work.

FFP

Ordering Period: 5 Years from Contract Award.

List of Documents, Exhibits, and Other Attachments Attachment 1 Statement of Work Attachment 2 Price Evaluation List Attachment 3 MRO Usage Data Reporting Instructions Attachment 4 Vendor Question Resolution Matrix Attachment 5 Past Performance Questionaire Attachment 6 Vendor Change Request Form

Attachments 1-6 shall be incorporated into the resulting IDIQ contracts.

CAUTION NOTICES

1. CONTRACTOR CODE OF BUSINESS ETHICS (FEB 2012)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733).

The contractor shall comply with the terms of the clause at FAR 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733).

Ethics Plan. Within 30 calendar days after contract award, the contractor shall provide its written code of business ethics and conduct to the Contracting Officer.See also FAR 52.203-13.

2. DLA Troop Support is a Major Subordinate Command of the Defense Logistics Agency and is a combat support activity whose objective is to continue and expand its use of unique and innovative approaches for providing focused logistics support for its military and federal customers, as well as other authorized customers, for material, repairs and operations requirements. Proposals are being solicited for tailored logistics packages that, to the maximum extent practicable, will employ the techniques, advantages and economies of commercial business practices to reduce the total logistics cost to DLA Troop Support and its customers, and to provide rapid response, direct vendor delivery, advanced distribution, material management, total asset/in-transit visibility, and information fusion, in response to, and to the satisfaction of, DLA Troop Support customers' demands, including surge requirements. Therefore, to the maximum extent practicable, the contract(s) resulting from this solicitation shall integrate the business practices of the commercial industry and military supply distribution systems.

3. Under the MRO TLS Program, instituted through the contemplated, single-award contract(s), the Contractor will be responsible for providing any or all of a wide range of items and/or product lines that fall within the scope of work set forth herein. The Government intends to make a single award for each Zone as described in the SOW. While the Price Evaluation List (PEL) provides a list of items that may be purchased, it is not an all-inclusive list, and awardees will be held responsible to deliver items not listed on the PEL if it is determined to be within the general scope of the contract. The Contractor will be required to arrange for distribution of such items within thirty days’ notice of the respective requirements. Each TLS contractor may be required to develop sources in any countries within the EUCOM or AFRICOM AORs that have the ability to provide products with quality comparable to U.S. standards and deliver them where required, within the required timeframe.

4. Mandatory Eligibility for Installation Access. An offeror/contractor acknowledges that submission of a bid, offer, or a proposal; acceptance of contract award of any type; or continuing effort under any resultant contract requires that the contractor, and all subcontractors, be initially eligible and remain eligible during the entire period of contract performance, to include any warranty period, for installation/base access to a U.S. and/or Coalition installation, regardless of whether the performance will take place on or off a U.S. or Coalition installation. Failure to obtain or maintain installation/base access eligibility for the contractor, or any subcontractor, may render a proposal unacceptable or be grounds for termination for cause. For further information on Mandatory Eligibility for Installation Access, reference Statement of Work (SOW) Section 15.0.

5. This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items and DFARS Part 212, Acquisition of Commercial Products and Commercial Services. All items supported through the MRO Program meet the definition of commercial items as defined in FAR 2.101. DLAD Subpart 17.95, Tailored Logistics Support Contracting, is applicable to this acquisition. The solicitation will be issued as a negotiated acquisition under full and open competition; offerors may submit proposals for all zones. The Government reserves the right to make no awards at all, or to award multiple zones to a single vendor if such is in the best interest of the Government. The Government intends to solicit and award a single IDIQ contract for each zone and will award Zone 1 Europe – North of the Alps first, Zone 3 – Africa second, and Zone 2 Europe

– South of the Alps/Mediterranean Countries last, ensuring that each award is independently competed among all viable vendors ( to the applicable Zone(s)), and the best value for the Government is chosen for each zone.

Any resultant contracts shall have a five-year ordering period and no options.

However, in order to maintain capabilities in the regions, and consequently reduce the risk of mission failure in response to a single vendor’s potential business failure, the awardee for Zone 1 is excluded from receiving an award for Zone 2 and Zone 3. Vendors who are not awarded the Zone 1 award, remain in a position to receive an award for Zone 2 and Zone 3. Vendors who receive an award for Zone 2, may also receive an Award for Zone 3.

6. Each awardee under this solicitation may be required to serve as the back-up contractor for the other two Zones awarded.

7. The Government guarantees that it will order a quantity of supplies having a minimum, aggregate dollar value of $2,600,000 under the Zone 1 – Europe North of the Alps Contract, $580,000 under the Zone 2 – Europe South of the Alps Contract, and $625,000 under the Zone 3 – Africa Contract, during the five year period of performance. The aggregate dollar value of the delivery orders issued during the five year period of performance will be applied to the minimum guarantee. At the time when the aggregate of delivery orders equals the guaranteed minimum, the guaranteed minimum will have been met, and the Government's obligations with regard to the guarantee will have been satisfied for that contract.

8. The maximum dollar value for the Zone 1 – Europe North of the Alps Contract is $524,000,000.00, the maximum dollar value for the Zone 2 - Europe South of the Alps Contract is $116,000,000, and the maximum dollar value for Zone 3 - Africa Contract is $125,000,000. The maximum dollar represents the Estimated Contract Value over five years along with an additional 100% of the total Estimated Contract Value to account for possible increased mission requirements along with unanticipated real-world events.

9. The resultant contracts will be Indefinite Delivery/Indefinite Quantity Contracts with an ordering period of five years, which includes a sixty (60) day ramp-up or implementation period. A ramp-up plan will be required from each awardee and is due 7 calendar days after award IAW paragraph 19.0 of the Statement of Work.

In the event that future awards are not made to the incumbent contractor, all awardees must ensure due diligence to ensure all transition actions are identified, negotiated, and completed during the transition term in accordance with a transition plan as discussed in paragraph 19.0 of the SOW.

10. In accordance with FAR 16.505 (b)(8), the following individual has been designated the delivery order ombudsman:

Maciej Okulicz-Kozaryn DLA Troop Support

Competition Advocate (BPA) Building 45-C1057

700 Robbins Avuene, Philadelphia, Pennsylvania 19111 Telephone: 445-737-0882

Email: maciej.okulicz-kozaryn@dla.mil

11. Offerors are advised that the Berry Amendment and Trade Agreements Act apply to this solicitation.

Depending on the item being solicited, the Berry Amendment or the Trade Agreements Act requirements may apply. Additionally, there are other procurement restrictions set forth in the regulations that may apply to specific products. Contractors must be aware of which provisions apply at the time that they submit their offer and comply with those provisions.

12. This solicitation is being issued as an unrestricted acquisition. Proposals will be evaluated using best value tradeoff procedures, and will not be limited to cost or price alone. The non-price and price evaluation factors are contained in the Addendum to FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS. Proposals will be evaluated in accordance with the Addendum to FAR Clause 52.212-2, EVALUATION - COMMERCIAL ITEMS. Non-price factors and subfactors will be evaluated using adjectival ratings, after which a Non-price and Price tradeoff evaluation will be conducted to determine the Best Value to the Government. Under Technical/Risk, all subfactors are of equal importance.

For purposes of this solicitation, when combined the non-price evaluation factors (Technical/Risk, Past Performance and Local Sourcing) are considered to be significantly more important than price. As the non-price ratings of offers become more equivalent, price will become more important. Technical/Risk and Past Performance are considered of equal importance. Local Sourcing is less important than Technical/Risk and Past Performance. The information provided in the Non-price and Price Proposals will be used for evaluation purposes. However, the Government reserves the right to make any portion of the proposal that exceeds requirements of the solicitation a contractual requirement at time of the award.

13. Price Evaluation List.

a. Proposal:

i. Price Evaluation List: The Price Evaluation List (PEL) contains 170 line items. The contractor shall provide annual ceiling prices for a minimum of 95% of the line items listed on the PEL. Alternate items to those found on the PEL may be offered at the time of Price Proposal, however, the contractor must provide a complete technical data package for each alternate item being offered, as well as the item on the PEL for comparison purposes. If the item is deemed equal in form, fit, and function to the item on the PEL it may be added to the resulting contract PEL. It is expected that each TLS contractor shall be as aggressive as possible in pursuing all discounts and rebates. TLS Contractors shall guarantee that DLA Troop Support and its customers will receive discounts and rebates equal to or better than the offerors’ most favored commercial customers with similar sales in type, volume, and dollar value.

ii. Transportation and Incidental Services: For evaluation purposes only, transportation costs and incidental services will be evaluated on a scenario basis per zone. The offeror's proposed transportation service cost will be evaluated for price reasonableness in accordance with Federal Acquisition Regulation (FAR) 15.404-1 and 15.403. The Government reserves the right to request information other than certified cost or pricing data to determine price reasonableness. Information supporting offered transportation and incidental service prices must include sufficient description explaining the price. The offeror shall submit transportation and incidental service pricing methodology, and the contracting officer may incorporate that methodology into the resulting contract’s Statement of Work.

See Addendum to FAR 52.212-1 section entitled: SPECIAL INSTRUCTIONS FOR THE SUBMISSION OF PROPOSAL INFORMATION for more tailored information.

b. Award: Upon award, the final proposed annual unit prices will become ceiling prices for the period of performance. TLS vendors may not provide a price quote (in post award competition of delivery orders) that exceeds the fixed ceiling prices during the specified periods. If the Government has a requirement for any non-PEL items during the course of the IDIQ contract, the awardee shall provide competitive purchase price quotes for the requested item IAW the Statement of Work.

14. Proposals are invited only on the basis of F.O.B. Destination, in accordance with FAR 47.303-6. Offers submitted on a basis other than F.O.B. Destination will not be considered for award. (Refer to Statement of Work Section 9.0 entitled “Delivery Requirements” for additional information).

Inspection & Acceptance Point - Point of Inspection and Acceptance shall be at Destination, defined as customer's OCONUS location. However, the Government reserves the right to inspect and test supplies called for by the contract, to the extent practicable, at all places and times, including the place of manufacture, both before and after acceptance.

15. Wide Area Work Flow (WAWF) - For purposes of receiving payment for material shipments (orders), the accepted electronic form for submission of payment requests and receiving reports is Wide Area WorkFlow (WAWF). TLS Contractors shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. WAWF is available on the Internet at https://wawf.eb.mil/. In addition, WAWF guidance and assistance is available from our DLA Troop Support WAWF team personnel via email inquiry to DLA Troop Supportwawfteam@dla.mil.

Note: Submission of payment requests and receiving reports can be submitted via an 810 Invoice should WAWF not be available. After shipment, an 810 - Invoice is required to be forwarded. Invoicing for the MRO TLS Program will be at the line item level. There should be a corresponding invoice line for each line on the 850/855 once the line has been shipped. Therefore, it is critical to maintain the same line item number used from the 850/855 on the 810. For example, if the item was listed as line item number 1 on the 850/855 Purchase Order Transaction it must be listed as line item number 1 on the 810 Invoice. The government's processing system, known as DLA Enterprise Business System (EBS), will be matching price and quantity per line item, along with the customer's Material Receipt Acknowledgement (MRA) in order to make payment.

16. Payment Terms – Fast Pay will be utilized for delivery orders issued under the resulting contract for orders valued less than $150K. A quarterly audit will be conducted on a sample of Fast Pay orders to ensure that valid proof of delivery (POD) is being obtained during contract performance. Prompt Pay will be utilized for all delivery orders valued at or above $150K. DLA Troop Support anticipates using carrier data provided in the 856 Advance Shipping Notice EDI transaction set and/or PODs provided by the contractor to facilitate prompt payment.

Invoicing and Payment: Prompt Payment shall be utilized in accordance with FAR 32.9 for all delivery orders, regardless of dollar value.

17. Proposals MUST BE prepared and submitted in five (5) volumes in accordance with Addendum to FAR 52.212-1 section entitled: SPECIAL INSTRUCTIONS FOR THE SUBMISSION OF PROPOSAL INFORMATION. Volume I shall consist of the Technical proposal, which must be devoid of all reference to cost or price. Volume II shall consist of the Past Performance proposal, Volume III shall consist of the Local Sourcing proposal, Volume IV shall consist of the Price Proposal in the format provided on the PEL list, and Volume V shall consist of the offeror's signed copies of the SF 1449, Solicitation, and any Amendments issued, along with the offeror's completed fill-ins and offeror certifications required by the Solicitation, as referenced in FAR 52.212-3, Addendums to the above cited FAR 52.212-1 and 52.212-2 provisions provide instructions on the preparation and evaluation of proposals.

18. Electronic Data Interchange (EDI) requirements are listed in the Statement of Work. - see EDI Requirements. The 'ANSI X12 transaction sets' requirement (paragraph b) in the EDI clause should be given particular attention.

19. The Government intends to make awards based on initial offers; however, the Government reserves the right to conduct discussions, if necessary. Offerors are encouraged to submit their best proposal in response to this solicitation. Proposals are being solicited for MRO Tailored Logistics Support (TLS) Program Contracts for logistical support of military commands, federal agencies, and other authorized DLA customers located in the United States European Command (EUCOM) and African Command (AFRICOM) Areas of Responsibility (AORs). EUCOM and AFRICOM includes the following countries divided by respective zones:

Europe Region North of the Alps Countries Mediterranean Countries

Zone 1 Zone 2 Armenia Latvia Andorra Portugal Austria Liechtenstein Albania San Marino Azerbaijan Lithuania Bosnia and Herzegovina Serbia Belarus Luxembourg Croatia Slovenia Belgium Moldova Cyprus Spain Bulgaria Netherlands France Turkey

Czech Republic Norway Greece Morocco Denmark/Greenland Poland Italy Algeria Estonia Romania Kosovo Libya

Finland Russia Macedonia Tunisia

Georgia Slovakia Malta

Germany Sweden Monaco

Hungary Switzerland Montenegro Iceland Ukraine Ireland United Kingdom

Africa Region Zone 3

Angola The Gambia Rwanda Benin Ghana Sao Tome and Principe Botswana Guinea Senegal Burkina Faso Guinea-Bissau Seychelles Burundi Lesotho Sierra Leone Cameroon Liberia Somalia Cape Verde Kenya South Africa

Central African Republic Madagascar South Sudan Chad Malawi Sudan Comoros Mali Swaziland Côte d’Ivoire Mauritania Tanzania

Democratic Republic of the Congo Mauritius Togo

Djibouti Mozambique Uganda

Equatorial Guinea Namibia Western Sahara Eritrea Niger Zambia Ethiopia Nigeria Zimbabwe Gabon Republic of the Congo

20. Contract Estimated Dollar Value: The estimated annual sales set forth in the solicitation are GOOD FAITH ESTIMATES ONLY based on the historical data available to the contracting officer at the time of issuance of this solicitation.

The total estimated value of resulting Zone 1 - Europe Contract is $262M. The total estimated value of resulting Zone 2 – Europe Contract is $58M. The total estimated value of resulting Zone 3 - Africa Contract is $63M.

21. A Surge and Sustainment Plan/Capability Assessment Plan is not required for this procurement. There are no surge requirements for any items included in the PEL List at the time of this solicitation. Therefore, although Surge and Sustainment Plan clauses are still contained in this solicitation, offerors are not required to submit a Surge and Sustainment Plan. In the event that a surge item is added to the PEL List during the pre-award stage or after an award is made, the offeror and/or awardee may be required to submit a Surge and Sustainment Plan/Capability Assessment Plan.

22. Facsimile Offers are not acceptable forms of transmission for submission of initial proposals. If and when authorized by the Contracting Officer, facsimile may be used for solicitation amendments, clarifications, and/or during discussions/negotiations (if they are held), for proposal revision(s), including Final Proposal revision(s).

23. The Government reserves the right to cancel this solicitation at its discretion. If this should occur, the Government will not be liable for proposal preparation costs or any other costs incurred.

24. The term Contractor or Prime Contractor, as used throughout this solicitation, is synonymous with terms TLS Contractor, awardee, offeror, or vendor.

For purposes of this solicitation and any resultant contract(s), the term "day" means a calendar day unless otherwise specified.

25. NOTICE TO POTENTIAL CONTRACTORS: MILITARY EXTRATERRITORIAL JURISDICTION ACT

OF 2000, Public Law 106-523.

The Military Extraterritorial Jurisdiction Act of 2000 amended Title 18, US Code, to establish Federal jurisdiction over certain criminal offenses committed outside the United States by persons employed by or accompanying the Armed Forces outside the United States, and certain other persons.

The regulations implementing the Act define persons employed by the Armed Forces outside the United States as civilian employees of the Department of Defense, Department of Defense contractors (including subcontractors at any tier), and employees of a Department of Defense contractor (including subcontractors at any tier) when that person is present or resides outside the United States in connection with such employment and is not a national of or ordinarily resident in the host nation. Persons accompanying the Armed Forces include the dependents of these individuals. Command sponsorship of the dependent is not required for the Act to apply. Third country nationals may also be subject to the provisions of the Act depending on the circumstances.

The Act grants the United States criminal jurisdiction over persons covered by the act if they engage in conduct that would constitute an offense punishable by imprisonment for more than one year if the conduct had occurred within the territorial jurisdiction of the United States.

26. FAR 52.219-9 Small Business Subcontracting Plan is not applicable to this acquisition.

(END OF CAUTION NOTICE)

SPE5B1-25-R-0002A0001

Addendum to 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS:

The following paragraphs of 52.212-1 are amended as indicated below:

Addendum to FAR 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

The following paragraphs of 52.212-1 are amended as indicated below:

1. Paragraph (b), Submission of Offers.

a. Delete the 1st sentence and substitute the following:

Submit signed and dated offers as specified on page 3 of this solicitation at Block 9 on or before the exact due date/local time as specified on page 3 at Block 8. [X ] Facsimile offers are NOT authorized for this solicitation. [ ] Facsimile offers are authorized for this solicitation. Facsimile offers that fail to furnish required representations, or information, or that reject any of the terms, conditions and provisions of the solicitations, may be excluded from consideration. Facsimile offers must contain the required signatures. The Government reserves the right to make award solely on the facsimile offer. However, if requested to do so by the Contracting Officer, the apparently successful offeror agrees to promptly submit the complete original signed proposal. The Government will not be responsible for any failure attributable to the transmission or receipt of the facsimile offer.

2. Paragraph (c), Period for Acceptance of Offers.

Change “30 calendar days” to read “270 calendar days”.

3. Addendum to 52.212-1(e) Multiple Offers

a. Alternative commercial items may be considered for award on this acquisition and may be utilized for market research on future requirements.

4. Addendum to 52.212-1(g) Contract Award

a. Add the following paragraph:

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals.

NOTE: The competitive range is comprised of the most highly rated proposals. The competitive range may be limited, in accordance with (IAW) FAR 15.306(c)(2), to only those highly rated proposals that stand a reasonable chance of award in this acquisition.

SPECIAL INSTRUCTIONS FOR THE SUBMISSION OF PROPOSAL INFORMATION

PROPOSAL ORGANIZATION/GENERAL INFORMATION

(1) Offerors shall submit five (5) separate volumes for each zone offered. Offerors are required to submit proposals as set forth in the table below. The titles, contents, and page limits of each volume shall be as defined in the table below. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

Offerors shall clearly mark which Zone and Region they are submitting an offer for on the first page of each volume. If an offeror is proposing to multiple zones, the offeror shall submit proposals for each zone/region following the instructions listed below for each zone/region.

Volume Title Number of Copies Maximum Page Limitations

I Technical Proposal (Written) 1 75 (per Zone)

II Past Performance 1 15

III Local Sourcing 1 15

IV Price Proposal 1 5

V Other Documentation 1 N/A

Offeror's signed copies of the SF 1449, Solicitation, and any Amendments issued, along with the offeror's completed fill-ins and offeror certifications required by the Solicitation

(2) Proposal Content. The proposal must be clear and concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply restate or rephrase the Government’s requirements, but rather provide a convincing rationale explaining how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing. Elaborate graphics (other than plans or drawings), multi-media functions (for example, video clips or sound bites), or other embellishments are not necessary and will not be considered in evaluations. All price information shall only be provided in Volume IV. No reference to price shall be included in Volumes I-III of the proposal.

(3) Questions. All questions regarding this solicitation shall be submitted via email to Haley.Spletzer@dla.mil, Devin.Gorohoff@dla.mil and Ryan.Piecyk@dla.mil utilizing Attachment 4 - Comment Resolution Matrix by August 8, 2025 at 11:59PM EST. Verbal questions will not be answered. All questions and responses shall be incorporated via an amendment and posted to the Federal Business Opportunities website.

(4) A pre-proposal conference will be held on August 6, 2025. Details will be posted on SAM in a separate announcement.

(5) Electronic Submission. Offerors shall submit electronic copies of proposal volumes as follows:

Volume I – Technical Proposal

Volume II – Past Performance

Volume III – Local Sourcing

Volume IV – Price Proposal.

Volume V – Other Documentation

(a) The offeror shall submit its offer via paperless electronic media with the information required by FAR 52.212-1 and the information contained in this solicitation. Offers submitted in paper form are unacceptable. The offeror shall submit its electronic proposal and supplemental information (such as spreadsheets, backup data, and technical information), using any of the following acceptable electronic formats:

1. Files readable using these Microsoft Office Products: WORD, EXCEL, or POWERPOINT.

Spreadsheets must be sent in a file format that includes all formulas, macro, and format information. Print image (scanned document that cannot show the calculations) and password-protected documents are not acceptable.

2. Files in Adobe PDF (Portable Document Format).

3. Other electronic formats: Before preparing your offer in any other electronic format, the offeror shall send an e-mail to Haley.Spletzer@dla.mil, Devin.Gorohoff@dla.mil;

Ryan.Piecyk@dla.mil to obtain a decision as to the format’s acceptability. This e-mail must be received by the POCs no later than ten calendar days before the closing date. Failure to email the POCs within this timeframe to seek an alternate format’s acceptability may result in rejection of your submission. All alternate methods shall be at no cost to the Government.

(b) Acceptable media: The offeror shall submit its proposal via E-Mail.

Email your proposal to Haley.Spletzer@dla.mil, Devin.Gorohoff@dla.mil and Ryan.Piecyk@dla.mil . The subject line of the email must read “OFFER – SPE5B1-25-R-0002, [YOUR COMPANY NAME], [REGION PROPOSED]”.

Maximum size of each e-mail message shall be ten megabytes (10 MB). Any compressed files must be self-extracting, and you must provide appropriate instructions. You may use multiple e-mail messages for each submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, 3 of 3”.

(c) Lateness rules for submitted e-mail submissions are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

(d) Electronic submissions must include, as a minimum:

1. Signature: If submitting a scanned version of a completed SF1449 cover sheet, a signature must be present on the document. E-mail submissions received from a third party is not acceptable.

2. All applicable fill-in provisions.

3. Any other information required by the solicitation.

(e) See FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

(f) Offerors shall make every effort to ensure that their submission is virus-free, due to information technology security software currently in use which may block transmission of messages/proposals if the email or attachment(s) contain anything that is suspected of containing viruses or malicious content.

Offerors are cautioned to contact the Contracting Officer to verify receipt of proposals well before the time due for bids, in order to allow time for alternate means of transmission, if needed. Offerors remain responsible for ensuring proposals are received by the Contracting Officer before the specified time, and extensions will not be granted in the event a particular offeror’s proposal is found to have been blocked.

Submissions (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in either physical or electronic transit, shall be treated as “unreadable” per paragraph (e) above.

(6) Pages and Typing. Page size shall be 8½ by 11 inches (portrait format) or 11 by 8½ inches (landscape format). Landscape pages may not be used for pages of text. Landscape pages of 11 by 8½ inches may be used for tables, charts, graphs, figures/diagrams, illustration/drawings, and maps. These pages will be counted toward the page limitation guidance provided in the table above. Pages shall be numbered within each volume.

Each page shall be counted except for the following: cover pages, table of contents, cross-reference matrix, tabs, glossaries, and attachments (tariffs, statutes, operating manuals, performance specifications, etc.).

(7) Cross-Reference Matrix. Offerors shall provide a cross-reference matrix that clearly identifies where in the proposal each requirement of the Statement of Work is addressed.

(8) Glossary of Abbreviations and Acronyms. Each proposal volume shall contain a glossary of abbreviations and acronyms. Glossaries will not count against the page limitations for their respective volumes.

(9) Documents Incorporated by Reference. Offerors may incorporate documents such as operating manuals, by reference. However, the offeror must provide the information specifically requested in this section. Offerors shall not assume that the Government will review or consider documents incorporated by reference in lieu of the information provided in the proposal.

(10) Proposal Revisions. When submitting revised proposals, offerors shall submit changes in accordance with the following:

a. Proposal revisions shall be submitted according to the same guidelines provided above except that the electronic copies shall show the tracked changes. The electronic copy with changes shall be considered as the official submission. Only electronic submissions will be used for evaluation of the offer.

b. Changes shall be marked by a change bar in the margin to indicate the changed part of each page or for file formats without this capability, such as MS Excel, a separate table shall be submitted indicating the location of each change and identifying the nature of the change.

(11) RFP Exceptions. Offerors shall not take exception to any part of the RFP. Offerors that take exception to any part of the RFP may be disqualified for award.

Volume I: Technical Proposal Instructions

(1) The technical proposal must demonstrate the offeror's ability to meet the Government's requirements as set forth in this solicitation. To be considered acceptable, the offeror's proposal must provide, at a minimum, the information as requested in "Instructions to Offerors – Commercial Items." Failure to provide the information requested for any of the non-price evaluation factors may render the proposal unacceptable and may lead to a rejection of the offer.

(2) Offerors are required to prepare and submit their proposals in alignment with the non-price evaluation factors listed below. Each individual response must cite the applicable factor and paragraph to which you are responding. Continuation sheets shall clearly identify the solicitation number and the offeror's name on each page.

(3) Proposals for Volume I are limited to 75 pages in double-spaced font and must be in a font that is easily readable (i.e. Times New Roman, Ariel, etc). Information contained in pages exceeding the page limit will not be considered in evaluation of the proposal.

FACTOR 1: Technical/Risk

Proposals evaluated under the Technical/Risk factor will be assigned a rating (as described below) for each of the following subfactors:

SUB-FACTOR a. PRODUCT SOURCING

1. Discuss the product sourcing capabilities that will be provided to DLA Troop Support Europe and Africa under this solicitation and the resultant contract. This description must provide a clear understanding as to how the offeror will source supplies for requisite orders. Address the following:

a. The offeror shall describe its current business alliances, and monetary and contractual relationships with manufacturers and suppliers that will enable it to provide the full range of MRO products and services described in Section 1.0 of the Statement of Work.

b. The offeror shall describe their quality control system and how they choose vendors and requirements to ensure quality materials and compliance with all applicable international, federal, state, and local codes, standards, regulations, and ordinances to include preservation, packaging, marking/ labeling and bar coding capability.

c. The offeror shall specify their commercial warranty provisions.

d. The offeror shall address its plan to ensure compliance with Trade Agreements Act, Berry

Amendment, and all other applicable source restrictions.

e. The offeror shall address how it will correct situations should it become known that the source of material is inappropriate under the applicable regulations.

f. The offeror shall describe its purchasing system and demonstrate that its purchasing system complies with requirements listed in the SOW under Section 11.0.

SUB-FACTOR b. DISTRIBUTION/DELIVERY

1. The offeror shall describe the current business alliances and contractual relationships with transportation service providers, distribution centers, consolidation centers, warehousing resources, etc., that will enable the offeror to consolidate and distribute the products and supplies described in the Statement of Work to DLA customers throughout each zone proposed. This description must provide a clear understanding as to how the offeror will meet the delivery requirements in the SOW under Section 9.0, as well as the Contractual On- time Delivery Rate Metric and the Fill Rate Metric, in the SOW under Section 12.0. Offerors must note whether or not the elements of their plan are already in place.

2. The offeror shall describe their transportation assets and abilities, consolidation points and warehousing capabilities to execute incoming and outgoing deliveries, including whether those assets and capabilities are organic (owned) or contracted-for (leased, subcontracted, etc.). This description shall include the size and locations of warehouse and consolidation points within each proposed zone as well as the transportation vehicles that will be utilized to support orders under contracts resulting from this solicitation.

3. The offerors shall address their knowledge and experience in managing customs required documents and procedures within each proposed zone.

4. The offeror shall provide a detailed plan to supply the customers' required items/products and meet the required delivery date as agreed to at the time of issuance of the delivery order. Include in the plan a discussion of on-time-delivery rate and line item fill rate monitoring processes, a corrective action plan to prevent recurrent delivery delays, and timeframes for preparation/coordination with transportation service providers.

SUB-FACTOR c. –CUSTOMER SUPPORT

1. The offeror shall describe how the offeror will meet the customer support requirements described in

Section 4.0 of the SOW.

2. The offeror shall describe its ability to provide customer support, including order tracking, problem resolution, and emergency support.

3. The offeror shall describe its plan for support, service visits, and/or meetings at the ordering activities location(s).

4. Offerors shall describe in detail any order tracking platform that will be in place for the performance of a resultant contract. Offerors should address features of customer support available through the platform, including but not limited to, pre-priced catalogs, search capabilities, the quoting and ordering process, available product descriptions (including pictures), automated notifications to customers regarding order and delivery status, etc.

THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ALL ASPECTS OF AN OFFEROR'S

TECHNICAL PROPOSAL.

Volume II: Past Performance Proposal Instructions

FACTOR 2: Past Performance

Utilizing Attachment 5 - Past Performance Questionnaire, the offeror shall provide performance records for no more than three contracts/accounts with performance occurring within five (5) calendar years preceding the issuance date of this solicitation with requirements similar to the requirements of this solicitation in terms of dollar value, contract length, contract type, number and location of delivery points, number of customers supported, variety of items provided, and volume of delivery orders. For contracts to be considered relevant, they must have at least one year of supporting actions within the last five years. The contracts/accounts submitted may have supported either government or commercial customers. If an offeror provides more than three contracts/accounts, the Government will evaluate only the three highest dollar value records. If the offeror provides less than three records, the offeror shall make a clear statement that less than three records have been submitted intentionally. If the contracts/accounts submitted were performed by a predecessor company, subsidiary, subcontractor, or other affiliate entity (see FAR 2.101), the offeror must clearly demonstrate that the predecessor, subsidiary, subcontractor, or affiliate will perform major or critical aspects of the resultant contract in order for the submitted contract/accounts to be considered. For each contract/account submitted, the offeror shall provide the following information:

1. Name and address of the Government contracting activity or name and address of the commercial customer

2. Contract number, if applicable

3. Brief description of the Contract type and pricing structure

4. Number of customers and number and locations of delivery points

5. Actual annual sales for each year of performance. Estimates or contract maximums are not acceptable.

6. Actual annual number of orders for each full year the contract/account was serviced.

7. Total length of time the contract/account has been serviced

8. Start and end dates of the contract/account, if applicable

9. List of items provided under the contract/account

10. The name, phone number, and email address of the Administering Contracting Officer (ACO) or

Procuring Contracting Officer (PCO) if a Government contract or the name, phone number, and email address of a knowledgeable customer representative if a commercial contract/account

11. Metrics and goals (on-time delivery rate, fill rate, quality, etc.) that were required by the business arrangement, and the offeror's actual annual performance to those metrics or goals for each year of performance, specifically:

a. Committed and actual on-time delivery percentages for each year of performance;

b. Committed and actual contractual line item fill rate percentage per year for each year of performance;

c. Committed and actual defect and improper substitution rate percentages per year; for each year of performance; and

d. Committed and actual quote submission rate percentages per year for each year of performance.

12. The offeror shall provide information on problems encountered on the identified contracts/accounts and the corrective actions taken. If no problems were encountered, the offeror shall make a clear statement that no problems were encountered.

13. Confirm whether there were quality standards or sourcing requirements, such as the requirement to subcontract to small business concerns in accordance with FAR 52.219-8, Utilization of Small Business Concerns, and if those standards or requirements were met.

14. An offeror's failure to provide complete and accurate information required by this provision may result in application of the most negative rating for past performance, or the offer may be determined to be technically unacceptable. Furthermore, offerors are reminded of the penalties for making false statements prescribed by 18 U.S.C. 1001.

Volume III: Local Sourcing Proposal Instructions

Factor 3. Local Sourcing

All offerors, regardless of business size, shall submit a Local Sourcing Plan that demonstrates their commitment to providing opportunities to locally owned suppliers and manufacturers. Offerors will be evaluated based on the degree to which the proposal demonstrates the commitment to use, in performance of the offered requirements, locally owned suppliers and manufacturers.

Local Sourcing: Describe the extent of participation of local businesses (within proposed zone) in performance of the contract whether as a joint venture, teaming arrangement, or subcontractor. As part of this description, the offeror shall include:

1. A description of the efforts the company will make to ensure that local suppliers and/or manufacturers will have equal opportunity to provide supplies, services, or support under any resulting contract.

2. A description of the offeror’s current and planned proposed range for supplies and any other support that will be provided by local suppliers and/or manufacturers.

3. The specific names of subcontractors to the extent they are known. If none are known, the offeror shall make a clear statement that no subcontractors are known.

4. A description of any future plans the company has for developing additional subcontracting opportunities for local suppliers and/or manufacturers to participate in contract performance during the contract period.

5. Identification of the portion of the offeror’s proposal, as a percentage of dollars that will be performed by local suppliers and/or manufacturers.

6. The type of performance data the offeror would accumulate and provide to the Contracting Officer regarding their support of local suppliers and/or manufacturers during the period of…